Jobs in the Northwest

See full post, and apply HERE

Salary: $19.63 Hourly

Location: Snohomish County, WA

Job Type: Temporary

Job Number: 2024-02136

Department: Information Services

Division: INF-MANDATED

Opening Date: 09/30/2024

Closing Date: 10/9/2024 11:59 PM Pacific

Description

We are currently recruiting a temporary position (not to exceed 1040 hours) within our Snohomish County IT Enterprise Data Management division to assist the Records Center team providing daily records management services to all County departments and locations. The work is conducted predominantly in a warehouse environment with no opportunity for remote work.

*We are currently recruiting for one (1) full time-temporary position and creating an eligibility list. The eligibility list will be valid for 6 months from the closing date of this post.

Job Duties

STATEMENT OF ESSENTIAL JOB DUTIES

1. Delivers records and materials to requesting departments/individuals and picks up from clients; files, records, blueprints being returned to the Records Center.
2. Locates records and material requested by client departments, perform checkout procedure.
3. Assists in reference, retrieving, and disposal of records; assists with historical records searches, preparation and transfer to the Washington State Archives in Olympia and Bellingham.
4. Assists in the removal and destruction of county records.
5. Assists client departments and the public in person, by e-mail, fax or over the phone by answering file retrieval requests; locates, retrieves, and de­livers requested county records.
6. Assists in the entry of county record data manually or on a computer.
7. Assists in preparation of documents to be filmed.

Minimum Qualifications

Six (6) months experience in records management, warehouse operations, general office support; OR, any equivalent combination of education or experience that provides the required knowledge and abilities.  Must pass job related tests.
 
SPECIAL REQUIREMENTS
 
A valid Washington State Driver's License is required for employment. 
 
Candidates for employment must successfully pass a criminal background investigation, which includes fingerprinting.
 
Job offers may be contingent upon satisfactory results of a post offer medical examination or inquiry.

Additional Information

KNOWLEDGE AND ABILITIES
 
Knowledge of:

• basic office practices and procedures; computer usage and various software packages related to word processing, spreadsheets and databases;
• basic math and spelling.

 
Ability to:

• communicate effectively in writing or orally;
• provide effective customer service;
• form effective interpersonal relationships with a diversity of others;
• handle confidential data with discretion;
• work effectively as a team member.

 
PHYSICAL REQUIREMENTS
 
Positions in this class typically require standing for 30+ minutes at a time; daily lifting, moving, or carrying of objects up to fifty (50) pounds; daily crouching, crawling, bending, kneeling, climbing, reaching or balancing; daily operation of a motor vehicle on public roads; and weekly focus on a computer screen for 2+ hours at a time..
 
SUPERVISION
 
The employee reports to Records Management Supervisor.
 
WORKING CONDITIONS
 
Work is typically performed in the usual office environment.

Olympia, Washington

 

Library & Archival Professional 3

(Working title: Archivist and Digital Scholarship Manager)

 

For complete details and to learn how to apply for this position visit: https://evergreen.edu/employment/

 

Position Purpose

Manage the College’s Archives and Special Collections to provide faculty, students, staff, and community members access to locally produced content. Promote digital scholarly communications, and undergraduate and graduate research using primary materials. Manage digital preservation and access of locally produced content, including media, graduate theses, and faculty publications. Serve as the college’s Records Retention Officer by providing training, consultation, and support; coordinate with the Washington State Archives and Records Center to schedule storage, retrieval, and destruction of Evergreen records. In collaboration with the College Art Advisory Committee, help to manage the college’s art collection and conserve art owned by and on loan to the college.

 

This is a full-time, overtime eligible position on the Olympia campus of The Evergreen State College.

 

Salary and Benefits: $4,787 – $6,448 per month of full-time work + excellent benefits including paid sick and vacation leave; paid campus holidays; a generous medical, dental, life, and disability insurance package; and a tuition waiver program.

 

Closes: October 14, 2024

All requested application materials must be submitted by the deadline in order to be considered.

 

About the College

The Evergreen State College is a progressive, public liberal arts and sciences college located in Olympia, Washington, in the beautiful Pacific Northwest. Since opening its doors in 1971, Evergreen has established a national reputation for leadership in developing innovative interdisciplinary, collaborative and team-taught academic programs. The college has a vibrant undergraduate program, graduate programs, and public service centers that constitute a unique academic setting. The college values a student-centered learning environment, a link between theory and practice, and a multicultural community of diverse faculty, students and staff working together. For more information about Evergreen, please visit our college catalog or our website: http://www.evergreen.edu

 

Application Process

For details on the application requirements and process visit: https://evergreen.edu/employment/

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran.  For more information regarding Evergreen’s non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at https://www.evergreen.edu/equalopportunityor contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.

See Full Post HERE

JOB SUMMARY

Your job in the organization is to . . .

Provide leadership and direction to the employees, volunteers, and board members, develop resources to support the Mt. Hood Cultural Center and Museum (MHCCM) and its mission, and manage business administration and day-to-day operations. You will supervise the museum staff and report to the museum Board of Directors.

Your job also involves . . .

Marketing, collection curation and programs, and volunteer recruitment and support.

Compensation: $50,000-$60,000. The pay range for this position is annually based on a full time schedule. Actual compensation will be determined based on prior experience, skills, training, certifications, and education.

Benefits: 10 days paid personal leave annually. National Holidays off. Medical insurance to be negotiated.

MINIMUM QUALIFICATIONS

Indicate the MINIMUM educational level required and the number of years of relevant experience required to perform the duties of the position.

Minimum Education Level

• 3 - Bachelors (if specific fields, list below)
• • Specifics: History, business administration, nonprofits, or related fields:

Minimum Experience Level

• Two- Three years (if in specific skills/fields, list below)
• • Specifics: Fundraising, non-profit organizations, volunteer and employee leadership and supervision. Experience in museum or historical society preferred.

Substitution Note: If a certain amount of experience can be substituted for educational requirements, indicate so here. Any combination of education and experience that would demonstrate the knowledge, skills, and abilities required for the position.

Driver’s License

• Driver’s License required

Desirable Qualifications: Indicate any desirable qualifications ONLY if they are to be included in screening and hiring decisions.

Experience in museum or historical society preferred; grant-writing and/or fundraising experience preferred

KNOWLEDGE, SKILLS AND/OR ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The required knowledge, skills and/or abilities are listed below:

Comprehensive and Demonstrated Knowledge of:

• Fundraising and solicitation practices
• Financial management, including budget preparation, cash flow management, and analysis of financial reports
• Museum and/or historical center operations, standards, and practices
• Major gift and annual giving fundraising practices
• Prospect cultivation and volunteer recruitment

Demonstrated Skills and Abilities:

• Management and leadership skills in non-profit, primarily volunteer-run organizations
• Ability to develop new revenue sources through successful fundraising and marketing strategies, including with social media.
• Experience in non-profit administration and/or working with a Board of Directors
• Use of databases for membership, collections, and analysis, preferred experience with Past Perfect, G-Suite, Microsoft Suite, and/or CRM databases.
• Excellent verbal and written communication skills
• Strong planning and organizational skills
• Experience in staff management, motivation, and development
• Working effectively and diplomatically with a variety of publics, including donors, members, visitors, volunteers, Board of Directors, community organizations, government agencies, and other partners.
• Self-starter and self-motivator, able to work independently and collaboratively with others.
• Grant-writing and fundraising experience

To Apply: Please submit the requested information with a cover letter, your resume, and references. Send information to: info@mthoodmuseum.org and include Executive Director Position in the subject line. This position will remain open until filled.

Special Collections Public Services Specialist
University of Washington Libraries

Req #:   237149
Department:     UNIVERSITY LIBRARIES
Job Location:    Seattle Campus
Posting Date:    07/31/2024
Closing Info:     Closes On   08/21/2024
Salary:                $3,749 - $5,010 per month
Union Position: Yes

Under the general supervision of the Director of Special Collections, the Public Services Specialist is responsible for providing and fostering consistently excellent public service to Special Collections’ users and researchers, drawing upon specialized experience with and knowledge of library collections and processes. The incumbent staffs the Special Collections Reading Room, provides reference service in-person and by telephone and email, follows up on complex reference questions, assists in training student assistants, public services students and staff, and assists public services staff in the management of the Reading Room.
Regular hours are Monday-Friday, including one evening a week. Occasional weekend shifts may be required. 

For full details: https://uwhires.admin.washington.edu/ENG/candidates/default.cfm?szCategory=jobprofile&jobhistory=1&szOrderID=237149

See full post HERE

Salary: $4,072.00 - $5,479.00 Monthly

Location: Spokane County – Cheney, WA

Job Type: Project (limited duration)

Job Number: 24 AR LAP2 PA025 (Project)

Department: Office of the Secretary of State

Division: Archives

Opening Date: 06/20/2024

Closing Date: Continuous

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

The Washington State Archives preserves and provides the people of Washington with easy access to millions of legal and historical records of our state and local governments. Washington's Digital Archives is the first of its kind in the nation and accessible worldwide via the web.

Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. Archives branches are on the Capital Campus in Olympia and college campuses around the state.

Library and Archival Professional 2 (Project) Full time, Project

This position supports the mandate of Substitute SB 6125 which stipulates that the Washington State Archives and the Department of Social and Health Services (DSHS) shall work with the University of Washington (UW) Institute on Human Development and Disability, to the extent allowable under federal and state privacy law, to create a collections management and preservation plan that details how the a set of records and artifacts located at Lakeland Village, an institution of the DSHS Developmental Disabilities Administration, will be catalogued and preserved for the purpose of sharing this important history with all Washingtonians. This position reports to the Library & Archival Professional Manager. This project is scheduled through 12/31/2025.

Duties

Create a Lakeland Village Records Collection Management and Preservation Plan

Tasks include:

• Creates a records inventory and plan for identified material at Lakeland Village by coordinating with DSHS-DDA, and other agencies as identified.
• Attributes appropriate retention schedules and retention periods for the records. Provides a disposition description under current state and federal rules and laws, as well as professional best practices.
• Assesses the material for potential preservation concerns and notes possible reparation activities.
• Identifies potential appropriate repositories for records and non-record material found in the collection.
• Procures estimates and quotes for the digitization of the collection and transfer to microfilm.
• Generates a suggested timeline and overall budget for the project.
• Works with staff to create any funding requests needed as a result of the plan.

Acquisition and Collection Management

Tasks include:

• Utilizes the Acquisition Archivist Desk Manual, and other guidance, to process incoming acquisitions.
• Performs arrangement, description, and weeding projects on archival records.
• Applies professional preservation tools to ensure the long-term lifespan of archival records.
• Utilizes box trucks and other office vehicles to pick up records and transfer records between storage areas to ensure the most efficient use of storage space.
• Maintains logs, and other documentation, that records the destruction of records not selected for acquisition.
• Creates and or attains proper descriptive information for archival records to ensure intellectual control of the collections and records availability.

Qualifications

• Required Qualifications:
• Master's degree involving archives and records management, history or related field
• One year of experience as a professional archivist
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
• Preferred/Desired Qualifications:
• Ability to maintain discretion and respect for confidentiality
• Experience using retention schedules
• Collection management experience, including appraisal of records

How to Apply

• To be considered for this position you must attach the following:
• Letter of interest describing how your experience and qualifications relate to the duties and qualifications of the position
• Current Resume
• 3 professional references
• You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile and/or you do not identify an employer, you will not receive credit.
• All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.
• This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE) and is subject to the terms of the Collective Bargaining Agreement between the State of Washington, The Office of the Secretary of State, and the WFSE.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

For full post click HERE

Salary range is $60k to $140k, with a midpoint of $95k.  New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.  

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
• Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12-16 weeks of parental leave for new parents.
• Pet Insurance discount.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Inclusive Reproductive Health Support Services.
• Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

 

GENERAL PURPOSE: 

The Program Manager manages programs of work related to the development and implementation of the agency’s records and information management initiatives. Under limited direction and working with a team, develops and implements systems, services, and processes to secure official agency records and ensure actions for short term, long term, and permanent retention, disposition, and access. Develops and coordinates periodic program compliance reviews and devises strategies to maximize business effectiveness and legal compliance.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Plans, leads, and assesses program activities to implement the records management strategy and roadmap; develops project charters, scopes, and plans evaluation framework.
• Drives program strategy by prioritizing projects and activities based on agency alignment and resource capacity.
• Aligns agency records management to a future enterprise information management strategy.
• Builds, maintains, and supports collaborative relationships with related agency functions to understand interconnections and dependencies, and influence alignment of strategic priorities.
• Partners with team members, IT, and inter-department customers to define records management requirements and solutions for systems containing electronic records.
• Leads and facilitates cross-functional project teams based on project requirements; prioritizes tasks for resources; tracks and reports project deadlines, time, tasks, completions, milestones, and allocation of resources; leads risk mitigation and management; leads problem resolution as issues arise, taking an active role in resolving blocking issues.
• Provides review, oversight, and subject matter expertise of agency systems and structures, e.g., IT initiatives, policies and procedures, risk management, etc., to embed records management considerations.
• Plans, coordinates, and oversees outreach activities including presentations, exhibits, newsletters, and other appropriate communication methods to provide educational services to ST staff and the public.
• Monitors and evaluates the efficiency and effectiveness of systems, processes, and facilities related to the operation of records management services and procedures; recommends appropriate service models and resources to maximize business effectiveness and legal compliance.
• Participates in the development and administration of contracts for goods or services with vendors.
• Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor’s degree in Library Science, Archival Science, Business Administration, Public Administration or closely related field; Four years of experience in program support and project delivery with records management or enterprise content management projects to include exposure in content management, document management or information architecture; Or an equivalent combination of education and experience.

Preferred Licenses or Certifications:  

• ARMA or AIIM certification.

Required Knowledge and Skills:

• Specialized records management requirements pertaining to public records including procedures and legal requirements necessary to maintain, archive, preserve, and protect public records.
• Principles, practices, and procedures of automated and manual information management, retrieval, and storage.
• Excellent at building relationships with business partners, stakeholders, and customers, and responding to agency business needs.
• Proactive project management to meet multiple project/program goals in a fast-paced environment with changing priorities and deadlines.
• Translating project/program requirements into project objectives and tasks, managing task assignment to project resources and reporting on and managing project scope throughout the lifecycle.
• Understanding, interpreting, and communicating end user requirements.
• Interpreting and administering records management and related policies and guidelines sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Developing and operationalizing services to support compliant recordkeeping practices.
• Demonstrating strong interpersonal techniques and a consistent commitment and ability to work with diverse work groups and individuals.
• Principles of customer service.
• Office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases. Proficient in MS Office products: Excel, Word, Visio, PowerPoint.
• Responding to inquiries and in effective oral and written communication.
• Utilizing personal computer software programs affecting assigned work.

Preferred Knowledge and Skills:

• Program/project management techniques and principles.
• Implementing enterprise-wide information management solutions for document and/or records management.
• Document and records management systems in general and familiarity with Microsoft 365 including Compliance Center, label policies, content types, and managed metadata.
• Administering SharePoint and/or other enterprise content management tools.
• Pertinent federal, state, and local laws, codes, and regulations including Washington State public disclosure laws.

Physical Demands / Work Environment:  

• Work is performed in a hybrid office environment.
• This position is responsible for managing paper records that are inactive, which involves the processing, retrieval, and sending of boxes of paper records to agency offsite storage facility; may be subject to bending, grasping, pushing, pulling, and carrying and lifting of objects up to 25 pounds. 
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required. 

SCUA is delighted to offer a paid student internship beginning in Fall Term 2024. Applications are currently open and close on May 27, 2024 at 11:59 p.m. PDT. Questions can be directed to Alexa Goff (agoff@uoregon.edu).

Internship Summary 

The Thomas Intern for Digital Archives and Forensics will be involved with the full lifecycle of archival accessioning and processing, with a focus on migration, appraisal, and preservation of digital records that have enduring historical, institutional, or cultural value. 

Under the direction of Technical Services staff in Special Collections and University Archives, the Intern will receive training and experience in performing a range of archival work related to digital archives including data capture, integrity and fixity, inventory control, metadata standards, description, preservation, and provisioning for access. In addition to learning about the unique challenges of digital archives, the Intern will learn and utilize fundamental archival principles of appraisal, provenance and original order, authenticity, preservation and reliability, and legal issues related to copyright, privacy and access. The project will primarily include working with digital records, but the Intern may also perform some description and arrangement of analog archival materials, when closely related. 

The Intern will have a hands-on opportunity to learn and use digital forensics hardware and software (such as a FRED forensics workstation, Exterro FTK Forensic Toolkit, and BitCurator) to support data recovery and analysis of born-digital archival records, particularly material that is stored on portable data storage media that is vulnerable to digital decay and obsolescence.  

The Intern will receive training to support ongoing archival accessioning of digital records for new acquisitions and existing collections and regular duties will include:  

• Working with sensitive physical data storage carriers to migrate born-digital records; 
• Generating disk images; 
• Analyzing born-digital records for sensitive/confidential information, malicious content, and non-sustainable file formats; 
• Performing integrity checks and migrating bit-for-bit copies of born-digital records to the institution’s preservation storage (Preservica); 
• Creating and maintaining accurate inventory and storage information in the institution’s archival collection management database (ArchivesSpace); and, 
• Describing and arranging born-digital records for access and use by internal staff and the public. 

The Intern will be encouraged to present outcomes of their work to library faculty and staff, as well as in a publication or at a regional conference of archival professionals, which would be supported by a stipend if travel is required. 

Note, this internship is focused on the stewardship and long-term preservation of historical born-digital records in an archival repository, it will not address the related fields of e-discovery or cyber security. 

Required Qualifications 

• Current enrollment in an accredited educational institution for the duration of the internship 
• Completed or enrolled in at least one credit-bearing course in archival theory or digital archives; or, completed or enrolled in at least one credit-bearing course in a topic related to data preservation, digital libraries, or computer forensics 

Professional Competencies

• Committed to the care of historical materials and cultural heritage 
• Knowledge of or a willingness to learn about physical media used to store data, including formats no longer in widespread use (e.g., floppy disks, etc.) 
• Excellent interpersonal and communication skills, with the ability to work both independently and in groups 
• Ability to progress toward established goals in an environment with many competing priorities and projects 
• Strong computer skills and a willingness to learn new applications and programs  
• Strong attention to detail 

Preferred Qualifications 

• Current resident of Oregon 
• Current enrollment in an ALA-accredited graduate program for Library and Information Science or Archival Studies 
• Specific degree emphasis on archives management or strong interest in the archival profession 
• Specific degree emphasis or strong interest in digital archives, digital preservation, and/or digital forensics 

Physical Requirements* 

• Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, and sort/file paperwork or parts, reach/work above shoulders, and lift/carry/push/pull objects that weigh up to 10 pounds 
• Ability to lift 40-pound boxes and to push and maneuver fully loaded book trucks (push force up to 50 pounds) 
• Ability to work in temperature and humidity-controlled environments, with some exposure to dust 

Hours and Salary Range 

This internship is a paid, part-time, limited duration position with an average of 16 working hours per week. Pay is $17.25 hourly, with sick time. This position is not benefits eligible. 

Application Instructions

Applications must be submitted via Handshake. Please submit the following with your online application: 

• A cover letter addressing:
• Your applicable qualifications and competencies
• Statement of interest in the field of digital archives or digital forensics
• A resume or CV 
• A letter of recommendation from someone familiar with your academic and/or professional experience or interest in archives, libraries, museums, or data preservation 
•  Name and contact information for (1) other professional reference 

See full post HERE

Annual Salary Information: Nez Perce National Historical Park - Spalding, ID. Annual salary range - $59,966-$77,955.

Duties

This is a term position (more than 1 year) with an initial appointment expecting to last at least 13 months but may be extended up to a total of four years, or more based on any changes to regulations governing the number of years term appointments may last, without further competition. Term positions do not convey permanent status in the Federal service.

The National Park Service retains the right to extend the duration of this appointment after selection and/or appointment, based on changes to the regulation governing the number of years term appointments may last. This change, which may be made at the agency's sole discretion and without further competition, shall not be construed or interpreted as the granting of a right to a selectee or employee to such an extension. No extension to a term appointment shall be granted to a selectee/employee to an amount of time that exceeds the maximum number of years authorized under any present or current regulation, unless such regulation expressly allows such action.

Major duties may include, but are not limited to the following:

• Evaluates all records, archival collections, and manuscript collections following records management guidelines.
• Process, arrange, describe, and catalog archival collections following records management guidelines.
• Creates, edits, and indexes folder lists, box/container lists, and updates/edits and indexes the collection-level survey description.
• Produces finding aids and repository-level guide.
• Develops and maintains liaisons and effective working relations with related groups.

INDIVIDUAL OCCUPATIONAL REQUIREMENTS:

EDUCATION: Successful completion of a full four-year course of study at an accredited college or university leading to a bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government. You must submit all college transcripts that demonstrate the requirements with your application.

-OR-

COMBINATION EDUCATION/EXPERIENCE: Combination of education and experience that included at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education. Professional experience must have been in archival science, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values. The following are illustrative of kinds of experience that may be accepted as meeting the professional experience requirements: (1) experience as an archivist in Federal, state, religious institution, business, or other archives, or in manuscript depositories, and (2) experience of an archival nature that involved research in archival science, or in a directly related field such as history, government, economics, political science, international relations, or international law. You must submit a copy of all your transcripts and include hours per week and months per year worked in your resume.

To qualify for this position at the GS-09 grade level, you must possess at least one of the following minimum qualifications by close of the announcement:

EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-07 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as: one full year of specialized experience comparable in scope and responsibility to the GS-07 grade level in the Federal service (obtained in either the public or private sectors). Specialized experience demonstrates the knowledge, skills, and abilities to successfully perform the duties of an Archivist. Specialized experience includes activities such as: evaluating records and archival collections to be permanently maintained; arranging and rehousing archival and manuscript collections; providing access to park collections via archival finding aids and social media outlets; entering collection information into collections management database. You must include hours per week worked.

-OR-

EDUCATION: Successful completion of at least two (2) years of progressively higher-level graduate education leading to a master's degree or master's equivalent graduate degree from an accredited educational institution concentrated in a field that is directly related to the work of this position, such as archival science or history, that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values. You must include transcripts.

-OR-

Successful completion of a combination of education and experience as described above. To combine education and experience, first calculate your percentage of qualifying graduate education by dividing your number of semester hours in excess of 18 semester hours by 18 or the number your school uses to represent one year of full time graduate academic study. Then take the number of months of fulltime experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. Only graduate level education in excess of the amount required for the next lower grade level may be combined with experience. For example, an applicant with 6 months of appropriate experience equivalent to GS-7 (50 percent of the experience requirement for GS-9) and 27 semester hours of appropriate graduate education (50 percent of the education requirement for GS-9, in excess of that required for GS-7) would be qualified for a GS-9 position. You must include transcripts.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

To view full details and apply, please visit: https://jobs.oregonstate.edu/postings/153466

Head of Archival Processing, Oregon State University Libraries

Closing date: May 23, 2024

Salary Range: $77,773 – $82,923

OSU Libraries and Press is seeking a Head of Archival Processing. This is a full-time (1.0 FTE), 12-month, professional faculty position.

The Head of Archival Processing is a Professional Faculty position within the OSU Libraries’ Special Collections and Archives Research Center (SCARC) and reports to the Department Head. The Head of Archival Processing’s primary responsibility is the oversight and project management of archival arrangement and description, in addition to overseeing collection maintenance for archival materials. The Head of Archival Processing fosters a culture of ethical, sustainable, and service-oriented stewardship of SCARC’s resources. The Head of Archival Processing supervises two faculty members, the Collections Archivist and the University Records Manager, and may be asked to represent SCARC on the Department Head’s behalf.

As the repository for and steward of the OSU Libraries’ rare and unique materials, SCARC builds distinctive collections in five signature areas: natural resources, the history of science, university history, Oregon’s hops and brewing history, and Oregon’s multicultural communities. These collections encompass manuscripts, archives, rare books, oral histories, photographs, ephemera, audio/visual materials, and electronic records. SCARC makes these resources available to the OSU community, Oregonians, and the larger community of scholars and independent researchers, and provides opportunities for teaching, inquiry, and learning.

To view full details and apply, please visit: https://jobs.oregonstate.edu/postings/153466

Duties for the Head of Archival Processing include:

• Project Management of Archival Processing: 70%
• Supervision: 20%
• Professional Activity: 10%

What You Will Need

• Master’s degree in library/information science from an ALA-accredited institution (or foreign equivalent) or an advanced degree in a related field that included coursework in archival theory and practice
• Significant demonstrated experience processing and preparing finding aids for archival and manuscript collections.
• At least one year of demonstrated experience supervising employees, must include: hiring, training, evaluating, coaching, and mentoring. Supervision of students will be considered but preference is for supervision of full-time employees.
• Experience in the use and maintenance of collection management systems such as ArchivesSpace, Archon, Archivist Toolkit, or AToM.
• Experience with collection and space management in an archival or special collections environment.
• Excellent project management skills, especially as it relates to collection management and arrangement and description workflows. Ability to manage multiple projects simultaneously; this may include planning, coordinating, and implementing effective programs, complex projects, or service models. Must be adaptive to working in a dynamic environment prone to change and possess the ability to work independently and collaboratively as a member of a team.
• Excellent research and organizational skills, including the ability to problem-solve, and interpret and enforce policies through team-based diplomatic, adaptable, and pragmatic approaches both internal to the department and external to it.
• Demonstrated knowledge of standards and best practices for equity, diversity, and inclusion in the description of archival collections, especially of under-represented and marginalized individuals and communities, and demonstrated experience in the application of those principles in order to increase access and awareness of these materials.

What We Would Like You to Have

• Evidence of an expansion of duties as an archivist, with preference for experience in an academic or research university setting.
• Experience working with technical support, systems, and programming staff in relation to a collection management system.
• Knowledge of best practices for the procedures for technical accessioning of materials in electronic formats.
• Awareness of records management theory, standards/best practices, and technologies.

For additional information please contact: Tiah Edmunson-Morton (Search Chair), tiah.edmunson-morton@oregonstate.edu, 541-737-7387

Information about Corvallis (where Oregon State University is located):

Corvallis is a vibrant small college town located in the heart of the Willamette Valley (pronounced “Wil-AM-it”), bordered on the northwest by the Oregon Coast Range. The Oregon coast is a one-hour drive away (the nearest coastal town is Newport, home to the Oregon Coast Aquarium and a popular vacation destination.) As of the 2020 Census, Corvallis’s population was 59,922. The Corvallis School District is consistently ranked in the top ten school districts in Oregon. Besides Oregon State University, major employers include: Samaritan Health Services, SIGA Technologies (a pharmaceutical company), the Oregon Nanoscience and Microtechnologies Institute (ONAMI), Linn-Benton Community College, and Hewlett-Packard, Inc. Temperatures are generally mild throughout the year, with warm, dry, sunny summers and mild, wet winters. Frequent rainfall is common in the spring and fall. Despite the rain, biking is a popular mode of transport in Corvallis. Many major streets feature bike lanes and a significant percentage of OSU employees commute by bike, as well as on foot. The central Willamette Valley is an outdoor enthusiast’s paradise with many opportunities for hiking and water sports. Skiing and snowboarding opportunities are a three hour drive away in Bend or on Mt. Hood (east of Portland). Gardening is a popular pastime in the Willamette Valley. Corvallis is home to an excellent year-round Farmers Market and is a short drive from many wineries, breweries, and distilleries.

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Pay Range: $43.88 - $54.03 Hourly

Department: Department of County Assets (DCA)

Job Type: Regular Represented

Exemption Status: United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified): May 10, 2024

The Opportunity:

Overview

Multnomah County Records & Archives actively promotes the role of records in advancing equity through both internal services to all County departments and direct service to the public. We lead, support and champion County-wide strategic initiatives that use records to minimize risk, protect rights, and aid in equitable decision-making. We provide services, tools, training, and consultation to the County in order to support compliant creation, management, storage, retrieval, accessibility, protection, preservation, and secure destruction of public records using professional standards and practices. Our Archives make accessible 170+ years of government history both internally and externally to help people understand governmental decision-making that impacts their lives. For more information on our Records & Archives Program, check out our website.

We are seeking a Digital Archivist with a dual focus on access and preservation to develop and implement policies and procedures for managing born-digital and digitized archival records. Do you want a career that combines history and research with technology? Do you possess skills in archival science, outreach, and digital preservation? Do you work collaboratively within a small team, and understand how to facilitate research for internal and external customers? If so, we have the role for you!

To Qualify

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills:

• Minimum of three (3) years of industry-related experience including digital archives, digital libraries, digital preservation, and/or electronic records management experience, that demonstrates the ability to perform the duties of the position.
• A bachelor's degree (in lieu of a degree, we will consider equivalent years (7 to 10 years) of qualifying training and/or experience).
• Advanced skill in electronic records processing and digital preservation concepts (including characterization, fixity, format migration, PRONOM, etc.), laws, regulations, policies, and technology sufficient to ensure that digitized and born-digital objects can be managed and preserved for long-term access.
• Advanced skill working with digital preservation systems and archival information management systems including advanced knowledge of key operations for born-digital archives, including appraisal and selection; accessioning; digital preservation standards, strategies and techniques; and access.
• Working knowledge of standards, best practices, and principles in the fields of digital technologies, digital asset management, digital curation, digital forensics, metadata standards, information architecture, as well as the ability and desire to continue cultivating expertise in these areas.
• Working knowledge of relevant standards for archival description and preservation, e.g. DACS, PREMIS, and basic knowledge of other metadata standards.
• Advanced ability to develop written project documentation, processes, procedures, reports, and to communicate sophisticated concepts to non-archival staff.
• Should a job offer be extended: the ability to pass the Criminal Justice Information Services (CJIS) authorization through a records check which includes being fingerprinted.

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Masters Degree in Archives and Records Administration or Library and Information Science.
• Digital Archives Specialist (DAS) certification.
• Advanced experience using Preservica or other digital preservation systems and ArchivesSpace or other archival information systems.
• Knowledge of Python programming language.