Jobs in the Northwest

Washington State Archives

Salary: $67,380.00 - $90,624.00 Annually

Location: Spokane County – Cheney, WA

Job Type: Full Time - Permanent

Job Number: 23 AR LAP MGR 0613

Department: Office of the Secretary of State

Division: Archives

Opening Date: 09/07/2023

Closing Date: Continuous

Additional information and interested candidates should visit https://www.careers.wa.gov/ or https://www.governmentjobs.com/careers/washington/jobs/4193464/eastern-branch-manager-archives

Job Description and Duties:

This expert level position reports to the Digital State Archivist and plans, develops, and is responsible for the acquisition and public access of archival records from state and local government agencies in WA state. This position is also responsible for directing and managing the budget, business plans, operation and overall performance of the Eastern Regional Branch Archives.

Duties:

Directs and manages the Eastern regional branch

Tasks include:

• Directs and manages the operations of the Eastern Branch of the State Archives;
• Represents the division's interests in interactions with client state and local agencies, and customers.
• Develops, implements, and manages budget, business plans, and the overall performance of the branch.
• Plans, implements, leads, and evaluates the development of archival collections and delivery of archives and records management services to the public and client agencies; develops short and long-term goals, and prepares narrative and statistical reports concerning the delivery of archives and records management services.
• Hires and supervises staff; assigns work; monitors and works with management on correcting performance issues including coaching and mentoring.
• Monitors staff, students, and volunteers' performance to ensure the technical and support functions comply with agency policies, procedures, and standards of best practice.
• Drives to customer locations for records consultations and pick-ups
• Oversees facility issues working with Eastern Washington University and contractors as needed to assure long-term document preservation and a safe working environment.
• Develops and implements draft policies, procedures, and standards of best practice for the safe and secure care and handling of public documents.

Training, consulting & outreach

Tasks include:

• Prepares and delivers speeches, presentations, seminars and/or workshops to state and local government agencies, advisory groups, and/or public and private organizations.
• Creates and coordinates special projects or initiatives which publicize the role and the holdings of the State Archives.
• Serves as technical consultant to government agencies and other clients on information systems, imaging standards and requirements, electronic records management systems, micrographics, and records and archives management practices.
• Contacts and maintains working relationships with state and local government agencies, outside organizations and special interest groups, particularly identifying any potential training needs.
• Conducts tours of the facility, as well as, seeking out and speaking at allied professional and target audience functions.

Miscellaneous

Tasks include:

• Actively participates in archives and records management professional organizations, both regionally and nationally.
• Other duties as assigned.

Job Requirements and Qualifications

Required Qualifications:

• Master's degree involving major study in archives and records management, history, public administration, or related field with coursework related to archives and records management principles
• Five years of experience in the functional operations of an archives including accessioning, disposition, arrangement and description of records, and records management including storage systems
• One year of experience as a lead worker or supervisor performing the following tasks: interviewing, hiring, training, assigning and directing work, and evaluating staff or volunteers
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
• Current Washington state driver's license or have requested and obtained an appropriate accommodation

Preferred/Desired Qualifications:

• Experience in facilities management including arranging for building services (janitorial, telephone, repairs, utilities) and managing office space requirements (furniture, equipment, supplies)
• Effective oral communication skills to communicate with customers, co-workers, and business contacts, as well as the ability to present all information to upper management
• Demonstrated writing and editing skills to compose reports, proposals, presentations, and work-related materials
• Demonstrated evidence of high level strategic thinking to detailed analysis and modeling; anticipates future consequences and trends and incorporates this information into the organizational plan
• Demonstrated experience in a team environment working towards accomplishing your own goals and those of the team, in roles both as a team member and a leader
• Experience in the functional operations of an archives including accessioning, disposition, and arrangement of records, and records management including storage systems
• Knowledge of laws governing the creation and disposition of federal, state, and local records, and the disclosure and confidentiality of public records
• Experience with electronic records
• Experience using digital imaging software and tools
• Experience presenting technical information to non-technical audiences
• Active in professional archival and historical organizations
• Knowledge of new and emerging records media technology
• Knowledge of creation, establishment, modification, and maintenance of state and local records retention schedules and their application to public records

Interested candidates must apply at https://www.careers.wa.gov/

https://www.governmentjobs.com/careers/washington/jobs/4193464/eastern-branch-manager-archives

at the University of Alaska, Fairbanks

Open Date: August 28, 2023

Library Technician 4

• Grade and Salary: Grade 77 (Minimum: 22.64 per hour D.O.E, UAF Salary Schedules and Benefits Information)
• Work Type: On Campus, Staff Full-time
• Location: Fairbanks, Alaska

Do you have a keen eye for detail and a knack for organization? Are you passionate about preserving history? Do you love bringing order to chaos? Are you interested in working in Alaska? If that sounds like you, we’d love to talk to you.

Apply to join our team as a Processing and Collections Management Assistant at the Alaska and Polar Regions Collections & Archives at University of Alaska Fairbanks. In this full-time onsite position, you'll play a crucial role in the in-take, organization, processing, and management of paper and audio-visual archival collections.

Your responsibilities will include intake of new collections as well as sorting, organizing, and storing materials according to established archival standards. With a keen eye for details, you'll input and manage metadata for archival materials, improving discoverability and access through our cataloging systems and archival management software, Archivera.

To excel in this role, you should possess excellent written and verbal communication skills. Experience with data entry and file management tools is necessary. A high level of accuracy while undertaking repetitive work is crucial for success. While not required, knowledge of basic archival principles is highly valued. However, we’re happy to train the right person. If you love data entry, adore paperwork wrangling, are extremely detail-oriented, and want to get literally “hands-on with history,” we’d love to talk to you about this amazing opportunity to join our team.

This could be a great position for a detail loving person who wants to get a start in Archives work here at the Alaska and Polar Collections & Archives.

Required Qualifications:

• Associate’s degree in related field and one year’s experience in relevant field (e.g., information science, museum studies, records management, etc.), or an equivalent combination of training and experience.

• Knowledge of basic archival principles, practices, and standards.
• Familiarity with archival processing techniques, including arrangement, description, and preservation of archival materials.
• Experience working with archival cataloging systems or archival management software (e.g., ArchivEra, OCLC, SirsiDynix, etc).
• Three or more years’ experience working with complex data-entry or file management systems.
• Experience with office management and high level administrative support work.
• Bachelor's degree in related fields (e.g., communications, political science, history, etc.).

For more information on specific duties, benefits, and to apply: https://careers.alaska.edu/en-us/job/525530/processing-collections-management-assistant

The Journal of Western Archives is seeking a new managing editor. The managing editor is responsible for the overall quality of the intellectual content of the journal and works closely with the editorial board to ensure that the needs of the professional community (including the journal’s four regional sponsors) in the western United States are met. If you are interested in this position, please submit a CV and a letter of interest to journal director Gordon Daines at gordon_daines@byu.edu by Tuesday September 5th, 2023 at 5:00 pm MST. The successful applicant will assume their duties on January 1st, 2024 and receive a yearly honorarium of $500.00. The initial term will be for three years with the opportunity to renew once.

Job Description

The Editor is responsible for the overall quality of the intellectual content of the journal and for overseeing the review process to ensure it is thorough, fair, and timely. The Editor is responsible for upholding the mission and scope of the journal and for selecting papers that provide new, original, and important contributions to knowledge.

Responsibilities

1. The Editor oversees the mission and scope of the journal in consultation with the journal director and the editorial board.
   1. The Editor ensures that the papers published are consistent with the editorial mission.
   2. The Editor works with the journal director and the editorial board to determine if thematic issues should be published. The Editor identifies and invites potential guest editors for these issues.
   3. The Editor works with the technical editor/layout specialist to ensure that content is visually appealing and readable.
2. The Editor is responsible for overseeing the peer review process.
   1. The Editor selects editorial board members to shepherd potential articles and case studies through the peer review process.
   2. The Editor and assigned editorial board members will use the BePress platform to conduct the editorial review process.
   3. The Editor will review the feedback from peer reviewers and the assigned editorial board member and will make the final decision regarding acceptance or rejection of articles and case studies.
   4. The Editor will ensure that the peer review process is completed in a timely way and that authors receive constructive feedback about papers submitted.
3. The Editor is responsible for overseeing the copyediting process
   1. The Editor will work with the journal’s contract copyeditor to ensure that articles and case studies are copyedited in a timely fashion.
   2. The Editor has final authority on all copyediting decisions.
4. The Editor will seek opportunities to promote the journal.
   1. The Editor will seek to speak at conferences and other events about the purpose and values of the journal, inviting potential contributors to consider submitting papers to the journal.
   2. The Editor will encourage editorial board members to speak at conferences and other events about the purpose and values of the journal, inviting potential contributors to consider submitting papers to the journal.

Qualifications

Required

• Excellent oral and written communications skills
• Must have the technical capacity to work in a fully electronic environment
• Experience in conducting and writing research, sufficient to enable the individual to solicit and select research that will result in a high-quality publication that addresses the diverse interest of the readership
• Dynamic, self-motivated individual
• Ability to delegate
• Strong organizational skills
• Ability to set and meet firm deadlines
• Strong interpersonal skills and the ability to work in a team environment

Preferred

• Experience with the peer review process as both a peer reviewer and an author
• Membership in one of the four sponsoring regional associations (Conference of Intermountain Archivists, Society of Rocky Mountain Archivists, the Society of California Archivists, or the Northwest Archivists, Inc.
• Familiarity with and ability to use the Chicago Manual of Style

University of Washington: Academic Personnel: University Libraries  

Seattle, WA, United States  

Open Date  

Jul 21, 2023   

Full job posting: https://apply.interfolio.com/127539

THE POSITION: 

The University of Washington Libraries invites applications and nominations for the position of Associate Dean for Distinctive Collections (ADDC). The successful candidate will be a leader with experience, bold ideas, and the collaborative and political skills to implement them. Reporting to the Dean of University Libraries, the Associate Dean for Distinctive Collections (ADDC) serves on the Libraries Cabinet, bringing their vision and expertise to the systemwide leadership of the Libraries. The ADDC has direct responsibility for administration of the Distinctive Collections (DC) portfolio, consisting of the Special Collections department and the International Studies unit. The ADDC will provide leadership for DC curators, librarians, and staff, and ensure that DC personnel have both the skills and tools necessary to develop and support 21st-century activities and services for Distinctive Collections.  

The Special Collections department includes collections and services for book arts and rare books, Pacific Northwest history, historical visual and audiovisual materials, the institutional archives of the University of Washington, the Labor Archives of Washington, and the UW Ethnomusicology Archives. Special Collections has a current staff of 17, including temporary staff. The International Studies unit, with a staff of six, manages collections and subject expertise to support Near East, Slavic and Eastern Europe, and Southeast Asia international studies. 

This position is not tenure eligible.

BENEFITS 

Librarians are academic personnel and participate in the University of Washington Retirement Plan on a matching basis. This is a full-time, 12-month appointment. Vacation is accrued at the rate of 26 working days per year; sick leave at the rate of 12 working days per year. No state or local income tax. 

SALARY 

The base salary range for this position will be $10,000-$11,500 per month, commensurate with experience and qualifications, or as mandated by a U.S. Department of Labor prevailing wage determination. An Administrative Stipend will be established at the time of appointment. Other compensation associated with this position may include a relocation incentive payment and a moving allowance.  

Qualifications  

Required 

• Graduate degree from a program accredited by the American Library Association or an equivalent graduate library science/information studies degree. 

• At least 8 years of successful post-MLS library experience including at least 5 years managerial and leadership experience within special collections in an academic or research library. 

• Demonstrated strong, effective managerial and organizational skills with an ability to lead and motivate library staff at all levels with energy, creativity, compassion, and affinity for productive ambiguity. 

• Demonstrated commitment to equity, diversity, and inclusion in the workforce, in the management of collections, and in the provision of services.  

• Knowledge of current and emerging trends, issues, workflows, standards, and best practices in the management of special collections, with a strong commitment to user-centered design of services and collections. 

• Demonstrated ability to work successfully in a collaborative management environment and to function effectively as a member of a leadership team. 

• Experience with budget development and financial management of a variety of funding sources (e.g., state, tuition, self-sustaining, grants, gifts, and endowments). 

• Experience working with donors and developing external funding opportunities. Knowledge of regulations and compliance requirements for non-cash gifts and sponsored programs.  

• Experience in physical and digital infrastructure planning and development for special collections. Experience with space management for large collections. 

• Excellent interpersonal and communication skills. 

Preferred 

• Experience with international studies or area studies collections. 

• Experience working with Indigenous individuals and groups, and an understanding of issues surrounding Indigenous material in archival collections. 

• Experience working with community stakeholder groups and community advisory committees. 

• Experience with Atlas Systems and Aeon workflow software for special collections and archives. 

• Experience with the Lean process or Agile project management. 

• Experience working and supervising in a union environment.

Apply Now  

Summary: Gates Archive is the private archive of the personal and philanthropic collections of our principals. Committed to creating a culture of learning and belonging, we are a team working to build an archive with a focus towards digital-forward processes.

Gates Archive is seeking two interns to gain experience working with archival materials. This opportunity is designed for interns to work with the Gates Archive team to acquire the skills essential for professional practice while contributing to the work of the organization. These are paid internships, scheduled to begin in July 2023 with full or part-time options. Interns will gain experience working in all archive program areas and may have the opportunity to complete a bounded project in an area of interest.

This position requires the ability to work onsite with our Seattle, WA based team with some flexible work from home days.

This position entails a background check.

Responsibilities:

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the core responsibilities.

Work closely with and under the direction of the Gates Archive team to:

• ·         Learn about and support workflows for the acquisition, processing, digitization, preservation, and access of archival materials in all formats
• ·         Learn about and support archive technologies and project management
• ·         Build a culture of belonging across the organization in alignment with the organization’s diversity, equity, and inclusion goals
• ·         Fulfill other organizational duties as required

Skills and Abilities:

• ·         Must be able to work collegially and collaboratively
• ·         Highly organized with strong attention to detail
• ·         Ability to prioritize work, set goals and milestones, and meet deadlines
• ·         Proficient with Microsoft Office; familiarity with SharePoint, content management systems, and business communication platforms
• ·         Familiarity with modern archival theory, standards, and practices and their implementation, including appraisal methods, arrangement and description, preservation, and access
• ·         Familiarity with common library and archive metadata and content standards (e.g., DACS, EAD, and AAT); familiarity with a variety of metadata standards
• ·         Familiarity with information technologies used in special collections and archives environments (e.g., collection management, digital asset management, and digital preservation systems)
• ·         Ability to handle sensitive/confidential information with a high level of discretion
• ·         Ability to use discretion with communications and ensure security and confidentiality of all information. 

Education and Experience:

Enrolled in or a recent graduate of a program of graduate or undergraduate study in Archival Studies, Library & Information Science, or related field such as History, Public History, Communications, or Computer Science.

Pay rate: The hourly rate for this internship is $25.  Interns will be advanced 40 hours of sick time as of their date of hire. 

Deadline for applications: Review of applications will begin on April 6, 2023. Applications will be accepted until the position is filled, but priority will be given to applications received by the date the review begins.

To apply, submit a résumé and cover letter to careers@gatesarchive.com