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Salary: $4,072.00 - $5,479.00 Monthly

Location: Spokane County – Cheney, WA

Job Type: Project (limited duration)

Job Number: 24 AR LAP2 PA025 (Project)

Department: Office of the Secretary of State

Division: Archives

Opening Date: 06/20/2024

Closing Date: Continuous

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

The Washington State Archives preserves and provides the people of Washington with easy access to millions of legal and historical records of our state and local governments. Washington's Digital Archives is the first of its kind in the nation and accessible worldwide via the web.

Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. Archives branches are on the Capital Campus in Olympia and college campuses around the state.

Library and Archival Professional 2 (Project) Full time, Project

This position supports the mandate of Substitute SB 6125 which stipulates that the Washington State Archives and the Department of Social and Health Services (DSHS) shall work with the University of Washington (UW) Institute on Human Development and Disability, to the extent allowable under federal and state privacy law, to create a collections management and preservation plan that details how the a set of records and artifacts located at Lakeland Village, an institution of the DSHS Developmental Disabilities Administration, will be catalogued and preserved for the purpose of sharing this important history with all Washingtonians. This position reports to the Library & Archival Professional Manager. This project is scheduled through 12/31/2025.

Duties

Create a Lakeland Village Records Collection Management and Preservation Plan

Tasks include:

• Creates a records inventory and plan for identified material at Lakeland Village by coordinating with DSHS-DDA, and other agencies as identified.
• Attributes appropriate retention schedules and retention periods for the records. Provides a disposition description under current state and federal rules and laws, as well as professional best practices.
• Assesses the material for potential preservation concerns and notes possible reparation activities.
• Identifies potential appropriate repositories for records and non-record material found in the collection.
• Procures estimates and quotes for the digitization of the collection and transfer to microfilm.
• Generates a suggested timeline and overall budget for the project.
• Works with staff to create any funding requests needed as a result of the plan.

Acquisition and Collection Management

Tasks include:

• Utilizes the Acquisition Archivist Desk Manual, and other guidance, to process incoming acquisitions.
• Performs arrangement, description, and weeding projects on archival records.
• Applies professional preservation tools to ensure the long-term lifespan of archival records.
• Utilizes box trucks and other office vehicles to pick up records and transfer records between storage areas to ensure the most efficient use of storage space.
• Maintains logs, and other documentation, that records the destruction of records not selected for acquisition.
• Creates and or attains proper descriptive information for archival records to ensure intellectual control of the collections and records availability.

Qualifications

• Required Qualifications:
• Master's degree involving archives and records management, history or related field
• One year of experience as a professional archivist
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
• Preferred/Desired Qualifications:
• Ability to maintain discretion and respect for confidentiality
• Experience using retention schedules
• Collection management experience, including appraisal of records

How to Apply

• To be considered for this position you must attach the following:
• Letter of interest describing how your experience and qualifications relate to the duties and qualifications of the position
• Current Resume
• 3 professional references
• You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile and/or you do not identify an employer, you will not receive credit.
• All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.
• This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE) and is subject to the terms of the Collective Bargaining Agreement between the State of Washington, The Office of the Secretary of State, and the WFSE.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.