Jobs in the Northwest

Montana State University Library is seeking a full-time, tenure track librarian archivist for the following position:

Librarian and Archivist

The Librarian & Archivist supports student success through course-integrated library instruction using primary source materials from Archives & Special Collections. This work includes the preparation and development of archives and special collections. This 12-month faculty position that advances the Archives & Special Collection department's efforts to involve MSU students in using and building unique analog and digital collections that document the past, present, and future of Montana and the Rocky Mountain Region. Salary starting at $65,000, commensurate with qualifications and experience.

Please read the full job posting and application procedures for the position at: https://jobs.montana.edu/postings/40585 Equal Opportunity; Veterans/Disabled

See full post HERE

Salary: $93,516.80 - $114,982.40 Annually

Location: 1800 SW 6th Ave Suite 550, OR

Job Type: Regular

Job Number: 2024-00223

Bureau: Office of the City Auditor

Opening Date: 02/12/2024

Closing Date: 2/26/2024 11:59 PM Pacific

The Position

The City Auditor’s Office is seeking an inquisitive, collaborative, organized, and community-minded archivist to join the Archives and Records Management division as our Archives and Records Management Coordinator II.

As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 40 people across four divisions, one of which is Archives and Records Management.

The Archives and Records Management division operates the City of Portland Archives and Records Center, making records accessible to the public and City employees for research and inspection. The division sets record retention and preservation policies and guidelines, administers the City’s electronic records management system, serves as the City’s expert on records issues, and provides services to help both City staff and members of the public access City records for research purposes. The Archives contains an extensive collection of records dating back to 1851 in a variety of formats. The division partners with community groups, heritage organizations, and individuals working on initiatives that connect local history with the community.

This position reports directly to the City Archivist. As the Archives and Records Management Coordinator II, you will:

• Oversee Research Room operations and perform reference services for City employees and the public, including in-person and virtual reference work. 
• Train, assign tasks, and evaluate the performance of interns, volunteers, and part-time staff who support the Research Room.
• Develop and deliver training on using the Archives and conducting research; develop research tools to increase access to records; conduct classroom visits and tours of the Archives.
• Develop, organize, and manage community engagement and special events to increase awareness and access to City records; develop marketing and outreach plans; draft press releases and outreach materials. 
• Work with community groups, allied professionals, colleagues and other groups to further the Division’s mission and objectives and to create and maintain reciprocal relationships.
• Work collaboratively across divisions on outreach and special projects to promote cohesion and trust throughout the Auditor’s Office.

 Successful candidates will have:

• Knowledge of archival practices and procedures, maintenance of official records and original documents, and relevant laws and regulations.
• Knowledge of archival processes and appraisal and preservation techniques according to archival standards.
• Knowledge of the theories, principles, legal requirements, and techniques of archives, including reference interviews, outreach methodologies, archives management, public access, and electronic records.
• Advanced knowledge of search strategies, research techniques, methods, and procedures within electronic databases and paper filing systems.
• Ability to interpret and explain archives and access policies and requirements to City staff, elected officials, and the public.
• Ability to communicate effectively, both orally and in writing; present information, proposals, and recommendations clearly and persuasively in public settings.

The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply. 

To Qualify

Candidates must have at a minimum any combination of education and experience equivalent to the following:

Master’s degree from an accredited college or university with major course work in library or information sciences, archival management, history with a concentration in archival studies, records management, or related field;
AND
Three (3) years of archives and records management experience; 
OR 
Equivalent combination of training and experience. 
 
TO APPLY:
Submit two documents:

(1) A resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them. 
 
(2) Responses to Supplemental Questions
Please answer the following questions briefly but thoroughly. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item for which you have relevant skills or experience. When uploading this document to your online application, select “other” document.
 
Question 1: Please describe your customer service principles and your experience providing effective customer service, particularly as it relates to archives or reference services. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
 
Question 2: Describe your ability to communicate clearly and persuasively both orally and in writing by delivering educational presentations and/or trainings and preparing concise and comprehensive correspondence, guides, web language, or other written materials appropriate to the audience. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
 
Question 3: Tell us about your ability to cultivate effective working relationships with different stakeholders, including managers and staff, community members and organizations, elected officials, and representatives of other government agencies.   (Connect items in your resume to demonstrate how you meet this qualification, when possible).
 
Question 4: Tell us about your experience: as a member of a historically underrepresented group participating in government decision-making; ensuring equitable operations or program outcomes; making workplaces and/or public spaces more inclusive; or exposure to racial inequities and actions you took to help resolve them. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

Question 5 (Optional): If you meet either of the preferred qualifications, please briefly describe how. (Connect items in your resume to demonstrate how you meet this qualification, when possible)

• Certification by the Academy of Certified Archivists.
• One (1) year of experience working for a public agency and/or working with public records.

The Recruitment Process

Applicants must submit their resume and responses to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.

Recruitment Timeline (subject to change)
Application period: 2/12/24 – 2/26/24
Applications reviewed: Week of 2/26/24
First interviews: Week of 3/11/24 
Second interviews: Week of 3/20/24
Job offer: By end of March

See full post HERE

For more University of Idaho Library Jobs Visit:  https://www.lib.uidaho.edu/opportunities/faculty.html

Advertising Pay Range: $58,000 annually or more depending on experience

Location: Moscow

Applications received by 2/15/2024 will receive first consideration.

All applicants are asked to submit their curriculum vitae, a letter of qualification, and three references.

Position Summary

The Archivist and Special Collections Librarian, in collaboration with the department head, leads prioritization, planning, and action for preservation and access of collections donated to the repository. The position oversees that public research tools are maintained and of consistent quality, as well as the internal records used for tracking donations. The position works across campus to build relationships with teaching faculty to increase the use of archival resources in university courses. The position supports departmental efforts which includes reference, instruction, and community outreach.

This is a 12-month, fiscal year, tenure track faculty position. Faculty rank (assistant professor/ associate professor) is negotiable based on experience relative to university and library bylaws. Tenure status is not negotiable.

Assists unit head with prioritization, planning, and action for preservation and access of collections:

• Oversees collections including appraisal, accessioning, arranging, and processing of materials in many different formats (paper documents, photographs, audio-visual materials, electronic resources, etc.).
• Develops a program for addressing ongoing processing needs.
• Facilitates access to University Archives collections for students, faculty, and other patrons.
• Addresses collection preservation and security concerns as needed.
• Works with organizations and relevant campus units to transfer records with significant historical value to the library archives.
• Interacts with potential donors as directed by the Head of Special Collections and Archives.
• Travels to acquire, transport, accession, and store collections, as required.

Oversee public research tools and archival records:

• Creates intellectual access tools, such as archival finding aids, in compliance with current standards such as EAD and DACS.
• Ensures consistency of public facing finding aids as well as records maintained for internal use.
• Reviews and develops patron research tools for department website and beyond.

Builds relationships with teaching faculty, provides instruction and orientation for students:

• Reaches out routinely to campus professors and instructors to discuss relevant archival material and offer instruction in archival use.
• Teaches students and others to identify and use Special Collections and Archives collections.
• Presents instructional sessions for groups and individuals served by the libraries.

General Responsibilities:

• Works in various ad hoc capacities as assigned and needed.
• Provides reference service for on and off-campus patrons.
• Assists in exhibit preparation.
• Creates, develops, and expands digital collections.
• Promotes the use of collections on and off campus.
• Supports the objectives and requirements of the unit.

Service to the Libraries and the University:

• Serves on library and university committees, task forces and teams, especially those relevant to Special Collections and Archives.
• Serves as official U of I Libraries representative to institutional, regional, and national organizations at the request of the unit head, Associate Deans, or Dean.

Professional/scholarly activities:

• Devotes time to maintain knowledge of pertinent professional developments. Participates in regional, national, or international professional organizations as well as attends workshops, institutes, meetings, symposia, etc.
• Engages in professional development activities, such as publishing scholarly papers, other writing, presenting at symposia, lecturing, giving interviews, etc.

Required Qualifications

• Master’s degree from an ALA-accredited library program or the equivalent
• Experience using analytical, interpersonal, and oral and written communication methods.
• Experience working effectively, independently, and collaboratively in a collegial environment.
• Experience managing collaborative projects from beginning to end.
• Experience implementing archival best practices, or evidence of education pertaining to archival best practices.
• Experience processing archival collections and creating finding aids.
• Experience with ArchiveSpace or other archives information management system.
• Experience with the use of metadata and metadata standards.

Preferred Qualifications

• Evidence of scholarly engagement in the field of archives, library or information sciences.
• Demonstration of creativity or innovation in library services.
• Knowledge of the history of Idaho or the Pacific Northwest.
• Ability to resolve problems that arise when handling non-standard material, in collaboration with colleagues.
• Demonstrated experience preserving and providing access to multiple mediums of archival materials.
• Experience providing reference support.
• Experience with digitization of archival material.

See full post HERE

For more University of Idaho Library Jobs Visit:  https://www.lib.uidaho.edu/opportunities/faculty.html

Advertising Pay Range: $58,000 annually or more depending on experience

Location: Moscow

Applications received by 2/15/2024 will receive first consideration.

All applicants are asked to submit their curriculum vitae, a letter of qualification, and three references.

Position Summary:

The University of Idaho Library Digital Archivist works within the Special Collections & Archives Department. In collaboration with the Head of Special Collections & Archives, the Digital Archivist leads prioritization, planning, and action for preservation and access of born digital objects. The Digital Archivist works collaboratively with the Library’s Digital Collections Team to prioritize the creation and maintenance of digital collections. The Digital Archivist oversees the digital platforms used by Special Collections & Archives to catalog materials (e.g., ArchivesSpace and ArchivesWest). The Digital Archivist supports departmental efforts in Special Collections & Archives which includes reference, instruction, and community outreach. As a faculty member, the Digital Archivist is also expected to be engaged with and aware of developments in relevant fields and to maintain an active research and scholarship program.

This is a 12-month, fiscal year, tenure track faculty position. Faculty rank (assistant professor/ associate professor) is negotiable based on experience relative to university and library bylaws. Tenure status is not negotiable.

Required Qualifications:

• Master’s degree from an ALA-accredited library program or the equivalent.
• Experience using analytical, interpersonal, and oral and written communication methods.
• Experience working effectively, independently, and collaboratively in a collegial environment.
• Experience managing collaborative projects from beginning to end.
• Experience implementing digital preservation best practices, or evidence of education pertaining to digital preservation best practices.
• Experience with ArchiveSpace or other archives information management system.
• Experience with the use of metadata and metadata standards.
• Experience learning new technologies associated with digital preservation, digital archiving, and/or web development activities.
• Experience with explaining and promoting processes to people with varied levels of technical understanding.
• Evidence of ability to learn new technologies and adapt to a changing technological environment.

Preferred Qualifications:

• Evidence of scholarly engagement in the field of archives, library or information sciences.
• Demonstration of creativity or innovation in library services.
• Knowledge of the history of Idaho or the Pacific Northwest.
• Ability to resolve technical problems that arise, in collaboration with colleagues and vendors.
• Demonstrated experience preserving and providing access to born-digital archival materials.
• Experience providing reference support.
• Experience with digitization of archival material.

See full post: https://www.linkedin.com/jobs/view/3801834672

To apply: Send your resume to Jessi Rickmers, or apply on LinkedIn

Pay Range: $126,000 to $134,000 plus bonus and health benefits are covered.

Summary: Gates Archive is the private archive of the personal and philanthropic collections of the Gates family. Committed to creating a culture of learning and belonging, we are a team working to build a next generation archive with a focus towards digital-forward processes.

The role will, under the direction of a Manager, be responsible for leading successful end-to-end Oral History program operational activities and projects in alignment with organizational strategic goals and timelines. This position engages in program evaluation, feedback, and process improvement cycles to ensure high quality outputs. In addition to closely working with oral historians and archivists directly supporting the program, the Oral History Program Manager will strategically and collaboratively coordinate to achieve goals with other relevant Gates Archive teams including Donor Relations, Acquisitions, Description, Production, and Access.

Core Responsibilities: To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the core responsibilities.

• Manage end-to-end oral history program operational activities and initiatives with a goal of program optimization and integration with all relevant archive functions.
• Identify and develop recommendations for process improvements and innovations, including building efficiencies and/or strengthening intersections with other archive teams and initiatives.
• Develop, maintain, and ensure team adherence to all established program workflows, policies, and procedures.
• Ensure Oral History program roles and responsibilities are clearly defined and communicated to all staff.
• Coordinate with oral historians and archive leadership to develop and send interview communications, including initial invitations to the program. Oversee scheduling of preparatory meetings and interview sessions in collaboration with oral historians, archive staff, and interviewee support staff.
• Oversee and support day-of oral history interview execution in collaboration with oral historians, recording support team and archive staff, including all necessary communications and preparations.
• Following interview completion, oversee timely creation of all required program records (summaries, metadata, etc.), preparation of deliverables (transcripts, audio and/or video), and strategic prioritization of editing, description, and curation workflows. 
• Lead out and conduct ongoing strategic analysis of the oral history collection in collaboration with Oral History staff to inform measurement and evaluation activities as well as ongoing prioritization for new interviews. Engage with Collection Development and Access tracks to gather input on planned interview priorities.
• Coordinate with external teams and relevant archive tracks on Oral History related activities (such as production of new deliverables that leverage oral history content) to communicate roles and responsibilities, align workflows and outputs with established standards and practices, and ensure in-scope administrative and collection content is transferred to the archive.
• Review invoices from contractors, conduct budget analysis, and create regular reports on program budget. Make recommendations for changes to forecast based on actuals and planned activities.
• Provide leadership based on advances in professional standards and emerging technologies in administering oral history programs; explore and propose new technologies and methods to meet program and archive needs in collaboration with Technology and Production teams.
• Prepare for, attend, and actively participate in recurring and ad hoc meetings with Oral History team members, Archive staff, and stakeholders.
• Maintain program statistics; track and report on status of oral history operational and project work.
• Build a culture of belonging across the organization in alignment with the organization’s diversity, equity, and inclusion goals.
• Create other deliverables as requested.

Skills and Abilities:

• Must be able to work collegially and collaboratively and be committed to professional respect in the workplace.
• Proven ability to prioritize work, set goals and milestones, and meet multiple deadlines.
• Strong organizational and interpersonal skills.
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Discretion and respect for the confidential nature of interviews and the unique setting of a private archive.
• Actively manage privacy preferences and confidentiality in alignment with established organizational policies and procedures.
• Demonstrated ability to learn new technical skills through research and self-study and experience applying information technologies to programmatic work.
• Proven ability to develop and maintain end-to-end workflows, procedure manuals, and guides to support the effective management of processes and content.
• Experience with digital asset management systems, preferred.
• Familiarity with Airtable, preferred.

Education and Experience:

Education: Degree or demonstrated experience in any of the following fields: Project Management, Humanities/History, Social Science, Communications, Journalism and Media, Library and Information Science, Production

Experience:

• 7+ years of relevant professional work experience in program management and/or archives, preferably working with oral history or similar types of interview programs in an archive, library, museum, or related industry.
• Experience working with production teams in the context or oral history or similar interview creation, preferred.
• Experience supporting descriptive workflows for oral history or similar types of interviews, preferred.
• Experience supporting access workflows including content curation and/or the interpretation and application of restrictions for access to and/or use of archival materials, preferred.
• Demonstrated experience with project management tools and methods.

Travel Requirements:

• Domestic travel as needed to engage with team members in business meetings.
• Ability to obtain and maintain international travel documents such as a US passport or other equivalent documents, preferred.

Expected Hours of Work: Work hours are typically weekday hours from 8-5, with occasional requirement to work evenings or weekends.

Each employee has the ability to make a significant contribution to the success of our organization. That contribution is not limited by the assigned responsibilities. Duties, responsibilities and activities may change at any time with or without notice. This position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the organization to adjust the work identified or assigned. It is expected that each employee will offer his/her services wherever and whenever necessary to ensure overall success.

See full post HERE

Job Type: Temporary

Salary Description: $19.31 - $20.79/hr

SUMMARY

The Photograph Collections Assistant works closely with the Photographs Librarian to assist with surveying, processing, cataloging and maintenance of the Oregon Historical Society (OHS) research library’s photographic collections. This full-time position is a part of the OHS collective bargaining unit.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assists with ongoing surveying of the Research Library’s photograph collections.

2. Arranges, describes, catalogs, and preserves the Research Library's photograph collections in all formats in accordance with established archival and library procedures and best practices.

3. Assists with physical shifting and space management of the photograph collections and relevant storage areas.

JOB DUTIES

• Physically surveys photographic collections to assess topical content, current condition, and future collection processing needs.
• Creates original archival description and metadata for photographic materials.
• Rehouses archival materials.
• Creates occasional promotional materials to highlight photograph collections including blog and social media posts, and content for member emails.
• Reports progress and statistics to the Photographs Librarian and others on a monthly and as-needed basis.
• Guided by OHS’s mission in daily work, and aspires to enact the Society’s values of integrity, invitation, equity and inclusion, cultural humility, accessibility, and learning. Adheres to OHS policies and professional standards of the American Library Association and Society of American Archivists
• Maintains punctual, regular, and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, visitors, and volunteers and including the ability to communicate effectively and remain calm and courteous under pressure.
• Respectfully takes direction from supervisor.
• Performs other duties as assigned.

Requirements

QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations could be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree (B.A. or B.S.) or equivalent in history or related subject from a four-year college or university; or equivalent combination of education and experience. At least 1 year of experience working in a research library or archival setting. Progress toward a master’s degree in library and information science (MLIS) or related field strongly preferred.

Required Skills:

• Knowledge of archival description and metadata standards.
• Proficiency with managing data in spreadsheets.
• Experience with data entry.
• Tolerance for repetitive tasks.

Preferred Skills:

• Experience with processing, describing, digitizing, and preserving photographs in archival collections.
• Familiarity with professional archival and special collections library procedures, including collections handling, preservation, and security.
• Familiarity with using ArchivesSpace for archival collection management.
• Knowledge of archival standards and systems including DACS, RDA and Dublin Core.
• Knowledge of historical research methods, especially the use of archives.
• Knowledge of photographic format types.
• Knowledge of Oregon, Pacific Northwest or U.S. history is preferred.

See full post HERE

OVERVIEW: Curatorial oversight of the display and interpretation of the Museum’s Native American, First Nations, Mesoamerican and Andean art collection.

SAM is dedicated to racial equity and strives for employees, volunteers, and interns who are passionate, qualified, and offer diverse perspectives. SAM prioritizes racial equity in the workplace because we know that people of color are the most impacted when it comes to inequities. We are particularly interested in engaging with historically under-represented groups in the museum field as we strive to be inclusive and equitable. SAM is responsive to cultural communities and experiences, and our strategic plan goals address the role art plays in empowering social justice and structural change to promote equity in our society.

FLSA STATUS: Exempt
REPORTS TO: Susan Brotman Deputy Director for Art
COMPENSATION: Associate Curator $65,291-$74,286 annual salary range
Curator $86,915-$130,375 annual salary range

BENEFITS: Full time employees are covered by medical, dental, vision, basic life insurance/LTD/AD&D. Employees are able to enroll in our company’s 403b plan. Employees will also receive ten days of sick leave and ten days of vacation leave every year, twelve paid holidays and one floating holiday throughout the calendar year. Additional benefits include subsidized transportation (ORCA business passport), access to fitness facility, and museum membership.

ESSENTIAL FUNCTIONS:

1. Develop interpretive materials about the Museum’s Native American, First Nations, Mesoamerican and Andean art collection, including labels, wall texts, media presentations, gallery sheets, and publications. Ensure that all material reflects current standards of involvement and collaboration with these Indigenous communities.
2. Advise and recommend art for acquisition by the Museum via its Committee on Collections. Ensure that acquisitions have been researched and documented to assure compliance with federal law and with other professional policies and guidelines for protection of cultural properties. These include provisions of the UNESCO Convention; the Native American Graves Protection and Repatriation Act (NAGPRA); the Endangered Species Act; the AAMD Guidelines on the Acquisition of Archeological Materials and Ancient Art; and the AAMD Report on the Acquisition and Stewardship of Sacred Objects.
3. Act as in-house curator for related traveling exhibitions. Work with Native American, First Nations, Mesoamerican and Andean advisory groups on the presentation, interpretation, and educational programs that accompany these exhibits and comply with DEAI standards. Review and select proposals from other museums and institutions for SAM.
4. Develop original installations to highlight the Museum’s collection and complement it with material from outside sources as well as exhibition proposals of international significance.
5. Work proactively to maintain communication and consultation between the Museum and Native American groups on Museum projects and NAGPRA issues, as well as non-NAGPRA issues with other Indigenous groups represented in the collection.
6. Respond to inquiries regarding the Museum’s Art of the Americas collection, including offers of gifts from collectors and artists.
7. Attend department meetings to keep up-to-date on issues and events.
8. Act as SAM representative for NAGPRA: review developments and current communications regarding NAGPRA legislation; working with cross-departmental representatives, ensures Museum compliance.
9. Collaborate with Education department staff on interpretive information for exhibitions, installations, and programs.
10. Monitor and maintain accurate digital records for the collection as generated by the Museum's management database.
11. Prepare PowerPoint presentations about collections and exhibitions and lead discussions with the staff, trustees and public.
12. Perform other duties as assigned.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

1. Master’s degree in Art History or related field with an emphasis in Native American Art.
2. Two years of experience as a curator or curatorial assistant and three years relevant museum experience preferred.
3. Previous experience working with Native American art, communities, and representatives, in particular throughout the Pacific Northwest.
4. Excellent written and oral communication skills; able to communicate effectively and project a professional image when giving and taking information in writing, in person, and over the phone.
5. Demonstrated proficiency with and accuracy in using MS Office products, including Word, Excel, InDesign, Access, and other database and publishing software programs.
6. Knowledge of selection, intrinsic and market value, conservation, and exhibition of works of art, and of the legal regulations governing collecting.
7. Knowledge of Native American art history, cultural history, current cultural practices, and language.
8. Ability to independently research objects and archives.
9. Ability to assess priorities and work well under pressure; excellent time management, problem solving, and analytical skills.
10. Ability to work with close attention to detail and to maintain confidentiality of sensitive information.
11. Ability to work professionally and tactfully with the Board, donors, co-workers, volunteers, and the public,
12. Ability to adhere to Museum policies and to support management decisions in a positive, professional manner.

WORKING CONDITIONS: Exposure: Work areas are primarily inside, in a climate-controlled environment with light background noise. Work is occasionally performed at other indoor and outdoor sites. Position may require extended work hours, especially during exhibition preparations.

PHYSICAL ACTIVITIES REQUIRED FOR ESSENTIAL FUNCTIONS:

• Stationary Work: Approximately 70% of time is spent stationary while working at a desk. Balance of time (approximately 30%) is spent moving around the work area. Occasional extended periods of standing may be required when assisting at Museum events.
• Communication: Clear and effective communication with volunteers, donors, members, the public, and co-workers is necessary.
• Vision: Corrected vision close to 20/20 and color vision (red, green, and blue) are necessary to effectively use the computer screens and to view works of art.
• Moving: The ability to move up to twenty pounds on occasion is necessary for moving files, equipment, and supplies. Must be able to regularly position self to access files.
• Office Work: Ability to effectively and regularly operate a computer, keyboard, and other office productivity machinery, such as copy machines and printers, and ability to inspect, prepare and use paperwork, files, equipment, and supplies is necessary.

Centering equity, diversity, and inclusion as an organization, and as individuals, Seattle Art Museum (SAM) is committed to ensuring that all employees and volunteers enjoy a respectful, inclusive, and welcoming workplace. SAM is proud to be an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, age, disability, honorably discharged veteran or military status, or any other protected class.

Please contact the Human Resources Department at (206) 654-3188 or HR@seattleartmuseum.org for additional information or to request reasonable accommodations for the application or interview process.

Offers of employment are contingent upon successful completion of a criminal background check.

*Cover Letter Required - Please indicate whether you're applying to the Associate Curator role OR Curator role*

TO APPLY: Please visit https://seattleartmuseum.applytojob.com/apply to submit SAM employment application, cover letter and resume

Deadline: Until Filled

For full post, and to apply, click HERE 

Job Description

Salary range is $80k to $160k, with a midpoint of $120k.  New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
• Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

 

GENERAL PURPOSE: 
Under general direction, plans and manages the Agency’s records management function to ensure compliance with the statute of Preservation and Destruction of Public Records (Chapter 40.14 RCW) and applicable federal regulations. Develops and implements the records management program in collaboration with sponsors and key stakeholders. Administers records management systems, tools, and processes. Manages the delivery of records management services, training, and advice to Agency staff supporting their duty to comply with relevant records retention laws, regulations, and internal procedures as well contribute to effective collaboration, knowledge sharing, and business efficiency. 

ESSENTIAL FUNCTIONS:
The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Plans, directs, coordinates, and reviews the work of assigned staff; assigns tasks and coordinates schedules, projects, and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations.
• Coaches, trains, and motivates staff; coordinates and/or provides staff training; and manages employee relations; manages the workflow and prioritization of projects and measures the performance of the division and all related staff and takes appropriate corrective action when necessary; provides advice and counsel to staff; assists with developmental work plans for staff; and assists with or recommends corrective actions, discipline, and termination procedures as appropriate/necessary. 
• Oversees the Records Management program and ensures the implementation of retention and disposal schedules, the appropriate management of electronic and/or paper-based records, and compliance with relevant legislation and regulations.
• Leads the records management team in developing and implementing an Agency-wide records management program; works with records management team and Agency staff to develop policies, procedures, classification schemes, training materials, and technology tools; works with executive sponsor and stakeholders to ensure that program implementation activities are aligning with Agency policies and priorities.
• Partners with Information Technology to implement records management capabilities in systems containing electronic records. Provides continuous guidance to records team and Agency staff on agency systems, process and tools related to the storing, arranging, indexing, classifying, retention, and disposition of records; works with the legal team to streamline the public disclosure request process.
• Partners with Data Governance and Knowledge Management programs on information governance guidance and consultation, outreach, and standards development.
• Stays abreast of changes in Washington State or federal records management regulations and incorporates changes into the Agency program as needed; and stays abreast of advancements in records management technologies and develops technology related recommendations as needed.
• Coordinates periodic program compliance reviews and reports results to department heads and program governance; and devises strategies to maximize compliance.
• Drives and implements records management-related training, communications programs, plans, and materials. Engages with departments and builds a liaison model to support effective enterprise records management at all levels of the agency.
• Serves as Agency liaison to Washington State Archivists and Local Records Committee.
• Manages physical record storage and archiving systems and services.
• Provides support to the Department/Division on matters as directed; understands and keeps abreast of industry trends, ensures processes, policies, and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations. 
• Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor’s Degree in Business Administration, Information Technology, Management, or closely related field and five years of experience in archival or records management in a large organization; OR an equivalent combination of education and experience. Three years of leadership, budgetary, planning and workforce management experience; preferably for a large public agency.

Preferred Licenses or Certifications:

• Certified Records Manager (CRM).

Required Knowledge and Skills:

• Operational characteristics, practices, and procedures of records management system.
• Contemporary records management principles and practices, automated storage and retrieval systems, electronic records repository systems, database design/management, and electronic records management and digital preservation.
• Laws and ordinances related to the maintenance of public records.
• Pertinent state and federal regulations; Agency policies, procedures, rules, and regulations.
• Principles and practices of program development and administration. 
• Program/project management techniques and principles.
• Modern office procedures, methods, and equipment including computers.
• Computer applications such as word processing, spreadsheets, and statistical databases.
• Supervisory principles, methods, and techniques.
• Establishing and maintaining effective working relationships with other division staff, management, vendors, outside agencies, community groups, and the general public. 
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies. 
• Collecting and utilizing information necessary to create and update a complex filing system.
• Planning and organizing records management functions.
• Applying project management techniques and principles. 
• Managing multiple tasks, setting objectives/goals, and re-prioritizing as needed.
• Preparing and analyzing data and comprehensive reports.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Effective oral and written communication.
• Researching, analyzing, and evaluating new service delivery methods and techniques.
• Developing and monitoring departmental and program/project operating budgets, costs, and schedules.
• Supervising, leading, and delegating tasks and authority.

Physical Demands / Work Environment:  

• Work is performed in a standard office environment.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required. 

 

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.

See full post HERE

Job no: 532850
Work type: Classified Staff
Location: Eugene, OR
Categories: Library, Planning/Project Management
Classification: Project Coordinator
Appointment Type and Duration: Limited Duration (Classified), Limited
Salary: $24.83 - $38 per hour
FTE: 1.0
Department: Libraries

Review of Applications Begins

Position closes November 16, 2023

Special Instructions to Applicants

To ensure consideration for the position, please include with your online application:

1. a cover letter stating your interest and qualifications for the position, and

2. a current resume, which includes dates of employment.

Department Summary

About the UO Libraries:

The University of Oregon Libraries is an essential partner in the University’s educational, research, and public service mission. With five locations on the Eugene campus, and branches at UO Portland and at the Oregon Institute of Marine Biology, the Libraries offers many flexible, service- and technology-rich environments for our users’ research and learning needs. The UO Libraries is committed to supporting and enhancing the diversity of the university community, providing a culturally inclusive environment where diversity of thought and expression is valued and respected, and disrupting systemic inequalities. With a focus on equity in service, we strive to create a powerful learning community, a welcoming space where faculty, students, and patrons of all ages and cultural and ethnic backgrounds can access the information necessary to achieve their personal and professional goals.

Our mission is to actively support the student learning experience, enable the creation and stewardship of knowledge, and contribute to advancements in teaching, research, scholarship, and public service. We value intellectual freedom, user-centered service, evidence-based approaches, transparency, innovation, teamwork, diversity, and integrity.

The University of Oregon Libraries is the only Association of Research Libraries (ARL) member in Oregon. The library is a member of the Orbis Cascade Alliance, SPARC, Center for Research Libraries, DuraSpace, the Council on Library and Information Resources, Coalition for Networked Information, EDUCAUSE, and other major organizations.

About Digital Library Services:

The Digital Library Services (DLS) department is the center for the production and dissemination of digitized holdings from the Libraries, university, and state partners, and contributes to the acquisition and development of technologies to support the discovery and preservation of these materials. DLS is a highly collaborative environment, providing stewardship for digitized assets throughout their lifecycle, from creation, metadata application, ingest and discovery, through long-term preservation. Working closely with other Library departments, DLS staff apply their expertise in project management, digital collection management, copyright, exhibit curation, digitization and capture, descriptive metadata, linked open data, information architecture, user interface design, accessibility, and digital preservation to aid the Libraries’ mission and positively impact the University and the State of Oregon.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities.

Position Summary

​​​Reporting to the Director of Digital Library Services, the Project Manager manages an Oregon State Library grant to digitize Tribal newspapers, oversees the digitization of analog materials, assignment of metadata, and the ingest of new content into the Historic Oregon Newspapers site for the Oregon Digital Newspaper Program. The position tracks the project budget, goals, and milestones; assigns tasks to project staff and student employees; provides quality assurance, assessment, and evaluation; maintains communication with stakeholders and state partners; and produces reports, updates, and documentation for granting agencies and internal audiences. Additionally, the Project Manager plays an integral role in managing Digital Library Services initiatives, assisting library employees, faculty, staff, and students, and fostering collaboration and positive working relationships with cross-functional team members and stakeholders.​​

This position is full-time and has a limited duration of 1 year.

Minimum Requirements

Four years of experience as an executive assistant, administrative analyst, researcher or administrative officer which included administrative duties, provision of technical assistance, or operations review. Two of the required years must have included administration or oversight of an on-going project or program.

​A Bachelor's degree in Business Administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience. There is no substitution for the two years of administrative experience.​

Professional Competencies

• Excellent organizational, time management, multi-tasking, and priority-setting skills;
• ​Ability to communicate effectively with individuals from diverse backgrounds and cultures;
• Ability to develop and maintain positive working relationships with internal and external stakeholders;
• ​Ability to foster collaboration and motivate teams to work together;
• Demonstrated effective problem-solving and critical thinking skills​

Preferred Qualifications

• Experience contributing to grant-funded projects;
• Experience managing multiple complex projects in a professional setting;
• Working knowledge of Native American culture and the social and cultural policies and issues impacting Tribes;
• ​Experience managing and/or writing grants;
• Demonstrated flexibility supporting emergent requirements;
• Training in formal project management principles​

FLSA Exempt: No

Salary: $114,192.00 - $163,321.60 Annually

Location: 1800 SW 6th Ave Suite 550, OR

Job Type: Regular

Job Number: 2023-01484

Bureau: Office of the City Auditor

Opening Date: 10/16/2023

Closing Date: 11/6/2023 11:59 PM Pacific

See the full post HERE

The Position

About the position
The City Auditor is seeking an experienced professional and effective manager to serve as the City Archivist of Portland, Oregon. The City Archivist leads Archives and Records Management, a division of the City Auditor’s Office that ensures the City’s records are maintained and accessible the public. Other divisions include Audit Services, Ombudsman, and Operations Management. The mission of the Office is to ensure open and accountable government.
 
This position reports directly to the City Auditor, an elected position that is functionally independent from City Council. The City Archivist provides citywide leadership on archives and records management issues, including electronic records, implements Office-wide strategies and manages division budget and personnel. The position also manages the Portland Archive and Records Center (PARC) located on the Portland State University campus, including facility planning and maintenance.
 
About the division
The Archives and Records Management division issues guidance and sets policies for the City’s retention of records, general information management, and for the City’s historical records. It administers the City’s electronic records management and retention system known as TRIM and provides training and services to help City employees manage their records in accordance with Oregon’s public records laws. 
 
The division provides reference services to City employees and the public, and outreach and education to strengthen understanding of public records laws, access rights, and the importance of government and historical records to the City, the community, and individuals. The historical records collection is extensive and contains a variety of formats dating back to 1851. The division also partners with community groups, heritage organizations, and individuals working on initiatives that connect local history with the community.
 
We are looking for a proactive, adaptive, collaborative person who has the knowledge and vision to lead the City as records management needs evolve and the City transitions to a new form of government. Successful candidates are passionate about public records and making information accessible to the community and are committed to serving and supporting all aspects of managing records throughout their lifecycle. 

 As the City Archivist, you will:
  

• Plan, direct, and evaluate the work of a team of professionals, including coaching;
• Manage the overall direction and performance of a Division dedicated to archives and records management responsibilities;
• Establish and implement the Division’s Antiracist Results-Based Accountability plan;
• Manage and forecast the Division’s budget;
• Advise Bureaus/Offices and elected officials on public records and records management matters; direct and monitor training programs, establish policies and procedures regarding archives and records management
• Operate the Portland Archives and Records Center, including all aspects of managing a facility dedicated to records storage, security, and preservation;
• Direct the strategic citywide approach to managing electronic records.

To Qualify

Candidates must have all the following OR any equivalent combination of education and experience:

• Master’s degree from an accredited college or university with major course work in library and information sciences, archival management, history with a concentration in archival studies, or related field.

• Five (5) years of increasingly responsible archives and records management experience.
• Two (2) years of experience in a supervisory role.

Preferred Qualifications:

• Experience working for a public agency and/or working with public records.
• Certification by the Academy of Certified Archivists or the Institute of Certified Records Managers.

To apply:
 A resume, concise answers to the following supplemental questions, and a short essay are required for a complete application. Omitting a resume or failing to complete the supplemental questions will disqualify potential applicants from consideration.
 
Submit three documents:
 
1)   Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
 
2)   Responses to Supplemental Questions
Describe how you meet the following qualifications in 250 words or fewer per response. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item for which you have relevant skills or experience. 
 
Question 1: Describe how you meet the following qualifications (Connect items in your resume to demonstrate how you meet this qualification, when possible):

• Master’s degree from an accredited college or university with major course work in library and information sciences, archival management, history with a concentration in archival studies, or related field.
• Five (5) years of increasingly responsible archives and records management experience.
  • Two (2) years of experience in a supervisory role

 
Question 2: Tell us about your ability to resolve difficult management or administrative issues. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
 
Question 3: Tell us about your ability to interpret and apply laws, policies, and procedures. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
 
Question 4: Describe your experience with operational and strategic planning. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
 
Question 5: Tell us about your ability to establish and maintain effective working relationships with different stakeholders, including managers and staff, elected officials, and representatives of other government agencies. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

 Question 6.  Describe your ability to communicate clearly and persuasively both orally and in writing, and to prepare concise and comprehensive reports, correspondence or other documents appropriate to the audience. (Connect items in your resume to demonstrate how you meet this qualification, when possible).
 
Question 7 (Optional): If you meet either of the preferred qualifications, please briefly describe how. (Connect items in your resume to demonstrate how you meet this qualification, when possible):
 
3) Essay 
Describe 1) your experiences or participation with any of the following, and 2) what you learned from them in 500 words or fewer:

• exposure to racial inequities and actions you took to help resolve them;
• steps taken to make workplaces and/or public spaces inclusive;
• experiences as a member of a historically underrepresented group in government decision-making;
• experiences living, working with, and/or interacting with individuals from diverse backgrounds and identities;
• experiences ensuring equitable and inclusive workplace operations and/or program outcomes.

If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will demonstrate that commitment in this position.The Recruitment Process

Applicants must submit their resume, responses to supplemental questions and essay through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.
 
Recruitment Timeline (subject to change)
 
Application period:  October 16—November 6
 
Applications reviewed: Week of November 13
 
First interview: Week of November 27
 
Second interview: Week of December 4*
 
Meet and greet: Week of December 11*
 
Job offer:  Week of December 25
 
*May be conducted in person

Additional Information

Salary range/Pay equity:  Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
  
Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.
 
Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System.  Find more information on the City of Portland's benefits here: https://www.portlandoregon.gov/bhr/60196 
 
Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.
 
Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.
 
Work location: The position is based in the Portland Archives and Records Center, 1800 SW 6th Ave. The Auditor’s Office is currently operating in a hybrid schedule of in-person and remote work, with employees expected to work half-time in-person.
 
Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
 
Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
 
Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov. 
 
Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov. 
 
For more information about the Auditor’s Office: https://www.portland.gov/auditor/