Jobs in the Northwest

For full post and to apply, click HERE, or visit https://www.pugetsound.edu/human-resources/employment-opportunities and click on "Staff Positions"

Staff Posting Details
Appointment: Regular, part-time (0.6 FTE) position. 

Work Location: 
This position is based in Tacoma, WA. This is an on-campus role only. 

Position Summary: 

This is a 24 hour per week position that processes the archival holdings of the Archives & Special Collections and provides reference, research, and teaching services as well as supports digital projects work for the department. This position reports directly to the Archivist & Special Collections Librarian. 

The successful candidate will work closely with the Archivist & Special Collections Librarian to transform access, enhance discovery, and stimulate student learning in Archives and Special Collections. This position will process the archival backlog and incoming collections according to the department's guidelines, from accession through re-housing, organization, description, creation and upload of EAD (encoded archival discovery) and DACS-(describing archival content standards) compliant finding aids. The Archivist serves as principal contact for the Abby Williams Hill papers, a unique collection of writings, ephemera, and artifacts of Hill, an early Tacoma artist. This position will also support acquisitions work by liaising with academic departments, programs, and student organizations to facilitate the transfer of university records to the archives. 

This position provides reference services for the Archives & Special Collections, including oversight of the reading room hours, facilitating research appointments, and communicating with researchers via phone, email, or video. This position will supervise student employees and participate in outreach and instruction for the Archives & Special Collections. This includes managing the Archives & Special Collections Instagram account, updating the archives 
webpages, and participating at Archives & Special Collections events. 

In addition, the position will also participate and / or take the lead in digital projects, which may include the digitization, description, and upload of archival materials to discovery platforms. The position will scan and provide access to archival materials in support of reference requests and departmental outreach projects

Essential Job Functions and Responsibilities: 

• Establish physical and intellectual control over collections by participating in the accession, preservation assessment, arrangement and description, basic conservation, and preparation for long-term storage of collections based on archival policies and procedures including the development of EAD-compliant finding aids.
• Liaise between the Archives & Special Collections and university offices and departments to facilitate the transfer of records and support records management best practices.
• Provide reference services for faculty, staff, students, and the broader community and supervises the Archives & Special Collections reading room.
• Serve as principal contact for the Abby Williams Hill papers, a unique collection of writings, ephemera, and artifacts of this early Tacoma artist. Responsibilities include oversight of the archival collection, research assistance, outreach and consultation with other stakeholders including the Curator of Abby Williams Hill Memorial Collection of paintings.
• Collaborate with the Archivist & Special Collections Librarian to promote and provide curriculum integration support and research assistance for students and faculty.
• Participate in outreach efforts, including providing content for the Archives & Special Collections Instagram account, updating archives webpages and guides, and planning and facilitating events.
• Create and maintain archival metadata adhering to best practices and standards. 
• Participate in the digitization, description, and upload of archival materials to discovery platforms.
• Supervise student employees.
• Organize workflow efficiently to maximize production and meet deadlines.
• Compile statistics for project and individual work. 
• Participate in committees, task forces, and other groups as appropriate.

Supervisory Responsibilities

This position is responsible for the supervision of 1-4 student assistants. 

Qualifications: 

• Graduate degree in Library and Information Science from an ALA-accredited institution or equivalent archival experience and academic training.
•  2-3 years successful relevant work experience, with demonstrated ability to provide excellent customer service.
• Aptitude for working effectively with students, faculty, staff, and community members; enthusiasm for delivering high-quality service to an academic community.
• Strong organizational skills, with attention to detail and thoroughness; project management 
  experience or aptitude.
• Demonstrated commitment to diversity, belonging, inclusion, and equity. 
• Knowledge of basic records management principles, including but not limited to access and handling of sensitive materials. 
• Creative problem-solving abilities, initiative, perseverance, and intellectual curiosity.
• Familiarity with archival metadata schema.
• Effective written and oral communication skills.
• Ability to learn, adopt, and propagate new technologies quickly. 
• Ability to respectfully work, communicate and provide leadership within a diverse campus community.

Preferred Qualifications 

• Demonstrated experience processing archival materials.
• Experience working in an academic library.

Physical Requirements 

• Ability to work with a variety of materials in various states of repair and cleanliness. 
• The work environment requires frequent walking, standing, lifting and carrying materials up to 50 pounds, and may require collection shifting. 

Compensation and Benefits: 
It is anticipated that the successful candidate will be hired between $23.05 - $24.50. The midpoint for an experienced employee in this role is this position is $28 per hour, and starting salary will be based on experience level. Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package for eligible staff employees, including: 

·     Medical, dental, and vision 

·     Life insurance and long-term disability 

·     Employee Assistance Program 

·     Retirement plan options and 403(b) contributions 

·     Paid vacation, sick leave, floating holiday, campus holidays and bonus holidays 

·     Education benefits, such as full tuition for eligible employees and their families 

·     Access to university facilities and entertainment (fitness center, pool, library, concerts, lectures and more!) 

Please note: 
-Positions that work less than .75 FTE (1,560 hours per year) do not qualify for long-term disability or education benefits.
-Positions that work less than .50 FTE (1,040 hours per year) will accrue paid sick leave but are not eligible for additional benefits.
-Temporary positions that work at least .50 FTE (1,040 hours per year) will be eligible for benefits. 

This position is non-exempt from the provisions of the Fair Labor Standards Act. 

For more information on Puget Sound's non-exempt staff benefits package, visit: Summary of 2025 Benefits for Staff Members in Non-Exempt Positions.pdf

For the Campus Holiday and Bonus Day Schedule, visit: https://www.pugetsound.edu/human-resources

Application Deadline: 
Review of applications will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified. 

Required Documents: 

• Resume
• Letter of Interest 

Applications submitted without the required attachments will not be considered. 

All offers of employment are contingent on successful completion of all required background checks. 

University Diversity Statement

We Acknowledge:

• The richness of commonalities and differences we share as a university community.
• The intrinsic worth of all who work and study here.
• The investigation and reflection enhance that education upon multiple perspectives.

We Aspire:

• To create respect for and appreciation of all persons as a key characteristic of our campus community.
• To increase the diversity of all parts of our university community through a commitment to diversity in our recruitment and retention efforts.
• To foster a spirit of openness to active engagement among all members of our campus community.

We Act:

• To achieve an environment that welcomes and supports diversity.
• To ensure full educational opportunity for all who teach and learn here.
• To prepare citizen-leaders effectively for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: https://pugetsound.edu/about-puget-sound-0/mission-core-values/institutional-equity-diversity 

The University of Puget Sound is an equal opportunity employer.

Please note that we generally do not sponsor applicants for work visas for staff positions. Therefore, we generally require applicants for staff positions to be currently authorized to work in the United States on a full-time basis.

Job Title:  Consulting Archivist 

Organization Name:  Horizon House 

Location:  Seattle, WA 

Stipend:  $7500.00  

Closing Date for Application:  9/25/2025, 11:59 PM PST 

Start Date for Project:  11/3/2025  

Estimated End Date: January or February 2026

Recruiter:  Lorraine McConaghy 

Email:  mcconaghyl@icloud.com 

Phone and text:  425.922.5587 

 

Project Summary: 

The general scope of this archival consultancy is to review the Horizon House existing collection, consult with Horizon House staff and residents, establish a new, broader collecting plan and the structure to accommodate it, set best practices, and to work with the University of Washington Special Collections team to develop the process by which Horizon House institutional archival material will pass to the custody of the University of Washington Libraries. 

 

Project Context: 

Horizon House is a non-profit Continuing Care Retirement Community (CCRC) that was founded in 1961. Located on First Hill, in downtown Seattle, Horizon House is a campus of three high-rise towers, with a fourth to open in 2029.  

 

The original Horizon House opened in 1961, the year before Seattle’s Century 21 World’s Fair, in the midst of a decade of remarkable transformation of metro Seattle.That decade, 1955-1965, marked revolutionary innovations in Seattle civic, political, racial, environmental, gender, technological, cultural, and artistic expressions and experiences. As a non-profit retirement community, in an urban setting, Horizon House consciously intended to weave compassion with capitalism, to create a diverse and inclusive body of residents who were actively engaged in their own aging and in the fabric of the city. The hundreds of residents at Horizon House run their own programs, from live music to self-governance, and have done so for nearly 75 years. And the Horizon House model has proven successful, continuing into the 21^st century, when many similar non-profit CCRCs have either filed for bankruptcy or sold to private equity investors.  

 

The newly framed Horizon House archives should document this biography for the use of residents, but also of scholars, journalists, and interested members of the general public. The custody and care of the Horizon House archive at University of Washington Special Collections will provide intellectual and physical control, and public access. 

 

Position and Project Summary:  

Horizon House is seeking an experienced professional archivist to accomplish three tasks, working with the pertinent residents and staff members at Horizon Houseand with pertinent staff at the University of Washington, Special Collections. 

 

First, the consulting archivist will survey the existing Horizon House archives – herein designated as the “core collection” - which have focused on the records and activities of the Residents’ Council and its subcommittees. For instance, the Residents’ Council meeting minutes collection begins in 1961 and continues to the present and into the future. This core collection has been surveyed and organized by the standing Archives Committee. The consulting archivist will have recommendations about organization and retention. 

 

Second, the consulting archivist will work with corporate and Residents’ Council representatives to determine the scope of a new collecting plan for the Horizon House archives that is broader than that of the core collection. This may include minutes of the Board of Trustees, selected records of the Horizon House corporation (like annual reports), project-oriented collections (like development of the North Tower), digital material (like oral history interviews and certain programs), photographs, and ephemera (like the weekly newsletter of Horizon House). This second project task will involve issuing a call for new contributions to meet the broader collecting plan, and require the consulting archivist to devise a management plan to process this new archival material and an archival structure in which to organize it. 

 

Third, working with the accessioning and processing archivists at the University of Washington Special Collections, the Horizon House consulting archivist will establish a process to transfer and re-house the Horizon House collection to the University of Washington Special Collections, including the core collection and other documentsand material set out in the new collecting plan. This process would also include clear guidance on how to develop and manage current and ongoing records – minutes, annual reports, correspondence (whether actual or digital) – and retain them for processing from Horizon House to the UW Special Collections.  

 

Attributes for success 

Ability to work collegially with Horizon House corporate staff and with Horizon House residents, as well as with processing and accessioning archivists at UW Special Collections 

 

Comprehensive knowledge of records and information management practices and principles, archival processes, and relevant laws and regulations 

 

Knowledge and experience with life cycle management of both physical and electronic records 

 

Knowledge of records storage and information retrieval for both physical and electronic records, including Content Manager (CM) or other electronic recordkeeping software 

 

Knowledge and experience with litigation holds and the eDiscovery process  

 

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, and Teams) and Adobe Acrobat  

 

Diversity and Inclusion: 

At Horizon House, we value diversity, advance equity, and practice inclusion in every aspect of this continuing care retirement community, from residents to staff and contractors.  

 

To Qualify: 

Please draft and submit a proposal in a two-page letter which addresses your experience and ability to undertake the project as described above. Please note if you have had experience with institutional archival development and management, and note any experiences you have had that would support your success in undertaking this project.  

 

This position requires a master’s degree in archives and records administration, plus applicable work experience. 

 

Certification by the Institute of Certified Records Managers (CRM), Academy of Certified Archivists, or Society of American Archivists (SAA) is preferred for this position.  

 

Please include your resume or cv, indicating your education and professional experiences.Note places and dates for your degrees and certification/s, the names of employers and your working title for each position, the dates of employment, and clear contact information for your references. 

 

Screening and Evaluation: 

Application 

The online application packet should include the following documents: 

Two-page cover letter that includes a proposal, outliningwhat interests you about this position, and the ways in which your experience and education are applicable to the project 

Your resume 

 

Selection Process: 

initial review  

in-depth evaluation to identify most qualified candidates, including reference checks 

consideration by Horizon House selection committee of potential consulting archivists 

interviews of selected candidates 

selection announced 

 

Starting date for project November 3, 2025. 

 

Questions? 

Recruiter:  Lorraine McConaghy 

Email:  mcconaghyl@icloud.com 

Phone and text: 425.922.5587 

The Oregon State University Libraries and Press (OSULP) invites applicants for the University Records Manager position in the Special Collections and Archives Research Center (SCARC).  This position is responsible for coordinating records management services and workflows within OSULP and across OSU, including: the development, implementation, timely revisions of records management policies and retention schedules, oversight of the offsite storage vendor (Iron Mountain) contract and on-going activities related to record retrievals and returns, and identifying university records with long-term historical or administrative value for inclusion in the SCARC collections. The University Records Manager works collaboratively with academic and administrative units across OSU to apply policies and retention schedules, and to educate OSU employees and students about records management.

This is a full-time (1.0 FTE), 12-month, professional faculty position.

Salary range is $65,000-$75,000.

To review the full position description and apply, visit: https://jobs.oregonstate.edu/postings/170355

Closing date: August 1, 2025

Posting #P09248UF. For additional information contact Beth Shields at beth.shields@oregonstate.edu 

For more information click HERE

Location: University of Oregon, Knight Library – Eugene, OR (in person; possibility of remote) 

Pay: $17.50/hour 

Contact: Alexa Goff, agoff@uoregon.edu and Ben Murphy, murphybp@uoregon.edu  

Closing date: Monday, June 16, 2025, 11:59 p.m. PDT 

Start date: Fall 2025 

Where to apply: Handshake 

For full post, click HERE

JOB TITLE: LIBRARY DIRECTOR

DEPARTMENT: Library

REPORTS TO: Executive Director

FLSA STATUS: Exempt

HOURS PER WEEK: 40

UNION POSITION: No

PAY RANGE: 118k – 135k annually

For full post or to apply click HERE

Job Title: Records Officer/Archivist
Organization Name: Oregon Metro – Information services
Location: Metro Regional Center, OR
FTE
Salary $102,984.94 - $138,009.83 Annually
Closing Date 5/19/2025 11:59 PM
Questions?
Recruiter: Carrie Gundermann
Email: carrie.gundermann@oregonmetro.gov 

Note, this position has been updated as of 5/28/2025 since the position is still open. 

For full post, or to apply click HERE

Minimum Salary: $33.05

Maximum Salary: $51.30

Location: Seattle
Job Type: Full-time exempt

The Senior Archivist for the Sisters of Providence Mother Joseph Administrative Center is responsible for selecting, preserving, and making accessible non-current records, in both printed and digital format, and provides access to archival collections in support of the Sisters of Providence religious community and Providence Health.