Job Title:  Consulting Archivist 

Organization Name:  Horizon House 

Location:  Seattle, WA 

Stipend:  $7500.00  

Closing Date for Application:  9/25/2025, 11:59 PM PST 

Start Date for Project:  11/3/2025  

Estimated End Date: January or February 2026

Recruiter:  Lorraine McConaghy 

Email:  mcconaghyl@icloud.com 

Phone and text:  425.922.5587 

Project Summary: 

The general scope of this archival consultancy is to review the Horizon House existing collection, consult with Horizon House staff and residents, establish a new, broader collecting plan and the structure to accommodate it, set best practices, and to work with the University of Washington Special Collections team to develop the process by which Horizon House institutional archival material will pass to the custody of the University of Washington Libraries. 

Project Context: 

Horizon House is a non-profit Continuing Care Retirement Community (CCRC) that was founded in 1961. Located on First Hill, in downtown Seattle, Horizon House is a campus of three high-rise towers, with a fourth to open in 2029.  

The original Horizon House opened in 1961, the year before Seattle’s Century 21 World’s Fair, in the midst of a decade of remarkable transformation of metro Seattle.That decade, 1955-1965, marked revolutionary innovations in Seattle civic, political, racial, environmental, gender, technological, cultural, and artistic expressions and experiences. As a non-profit retirement community, in an urban setting, Horizon House consciously intended to weave compassion with capitalism, to create a diverse and inclusive body of residents who were actively engaged in their own aging and in the fabric of the city. The hundreds of residents at Horizon House run their own programs, from live music to self-governance, and have done so for nearly 75 years. And the Horizon House model has proven successful, continuing into the 21^st century, when many similar non-profit CCRCs have either filed for bankruptcy or sold to private equity investors.  

The newly framed Horizon House archives should document this biography for the use of residents, but also of scholars, journalists, and interested members of the general public. The custody and care of the Horizon House archive at University of Washington Special Collections will provide intellectual and physical control, and public access. 

Position and Project Summary:  

Horizon House is seeking an experienced professional archivist to accomplish three tasks, working with the pertinent residents and staff members at Horizon Houseand with pertinent staff at the University of Washington, Special Collections. 

First, the consulting archivist will survey the existing Horizon House archives – herein designated as the “core collection” - which have focused on the records and activities of the Residents’ Council and its subcommittees. For instance, the Residents’ Council meeting minutes collection begins in 1961 and continues to the present and into the future. This core collection has been surveyed and organized by the standing Archives Committee. The consulting archivist will have recommendations about organization and retention. 

Second, the consulting archivist will work with corporate and Residents’ Council representatives to determine the scope of a new collecting plan for the Horizon House archives that is broader than that of the core collection. This may include minutes of the Board of Trustees, selected records of the Horizon House corporation (like annual reports), project-oriented collections (like development of the North Tower), digital material (like oral history interviews and certain programs), photographs, and ephemera (like the weekly newsletter of Horizon House). This second project task will involve issuing a call for new contributions to meet the broader collecting plan, and require the consulting archivist to devise a management plan to process this new archival material and an archival structure in which to organize it. 

Third, working with the accessioning and processing archivists at the University of Washington Special Collections, the Horizon House consulting archivist will establish a process to transfer and re-house the Horizon House collection to the University of Washington Special Collections, including the core collection and other documentsand material set out in the new collecting plan. This process would also include clear guidance on how to develop and manage current and ongoing records – minutes, annual reports, correspondence (whether actual or digital) – and retain them for processing from Horizon House to the UW Special Collections.  

Attributes for success 

Ability to work collegially with Horizon House corporate staff and with Horizon House residents, as well as with processing and accessioning archivists at UW Special Collections 

Comprehensive knowledge of records and information management practices and principles, archival processes, and relevant laws and regulations 

Knowledge and experience with life cycle management of both physical and electronic records 

Knowledge of records storage and information retrieval for both physical and electronic records, including Content Manager (CM) or other electronic recordkeeping software 

Knowledge and experience with litigation holds and the eDiscovery process  

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, and Teams) and Adobe Acrobat  

Diversity and Inclusion: 

At Horizon House, we value diversity, advance equity, and practice inclusion in every aspect of this continuing care retirement community, from residents to staff and contractors.  

To Qualify: 

Please draft and submit a proposal in a two-page letter which addresses your experience and ability to undertake the project as described above. Please note if you have had experience with institutional archival development and management, and note any experiences you have had that would support your success in undertaking this project.  

This position requires a master’s degree in archives and records administration, plus applicable work experience. 

Certification by the Institute of Certified Records Managers (CRM), Academy of Certified Archivists, or Society of American Archivists (SAA) is preferred for this position.  

Please include your resume or cv, indicating your education and professional experiences.Note places and dates for your degrees and certification/s, the names of employers and your working title for each position, the dates of employment, and clear contact information for your references. 

Screening and Evaluation: 

Application 

The online application packet should include the following documents: 

Two-page cover letter that includes a proposal, outliningwhat interests you about this position, and the ways in which your experience and education are applicable to the project 

Your resume 

Selection Process: 

initial review  

in-depth evaluation to identify most qualified candidates, including reference checks 

consideration by Horizon House selection committee of potential consulting archivists 

interviews of selected candidates 

selection announced 

Starting date for project November 3, 2025. 

Questions? 

Recruiter:  Lorraine McConaghy 

Email:  mcconaghyl@icloud.com 

Phone and text: 425.922.5587 

The Oregon State University Libraries and Press (OSULP) invites applicants for the University Records Manager position in the Special Collections and Archives Research Center (SCARC).  This position is responsible for coordinating records management services and workflows within OSULP and across OSU, including: the development, implementation, timely revisions of records management policies and retention schedules, oversight of the offsite storage vendor (Iron Mountain) contract and on-going activities related to record retrievals and returns, and identifying university records with long-term historical or administrative value for inclusion in the SCARC collections. The University Records Manager works collaboratively with academic and administrative units across OSU to apply policies and retention schedules, and to educate OSU employees and students about records management.

This is a full-time (1.0 FTE), 12-month, professional faculty position.

Salary range is $65,000-$75,000.

To review the full position description and apply, visit: https://jobs.oregonstate.edu/postings/170355

Closing date: August 1, 2025

Posting #P09248UF. For additional information contact Beth Shields at beth.shields@oregonstate.edu 

For more information click HERE

Location: University of Oregon, Knight Library – Eugene, OR (in person; possibility of remote) 

Pay: $17.50/hour 

Contact: Alexa Goff, agoff@uoregon.edu and Ben Murphy, murphybp@uoregon.edu  

Closing date: Monday, June 16, 2025, 11:59 p.m. PDT 

Start date: Fall 2025 

Where to apply: Handshake 

For full post, click HERE

JOB TITLE: LIBRARY DIRECTOR

DEPARTMENT: Library

REPORTS TO: Executive Director

FLSA STATUS: Exempt

HOURS PER WEEK: 40

UNION POSITION: No

PAY RANGE: 118k – 135k annually

For full post or to apply click HERE

Job Title: Records Officer/Archivist
Organization Name: Oregon Metro – Information services
Location: Metro Regional Center, OR
FTE
Salary $102,984.94 - $138,009.83 Annually
Closing Date 5/19/2025 11:59 PM
Questions?
Recruiter: Carrie Gundermann
Email: carrie.gundermann@oregonmetro.gov 

Note, this position has been updated as of 5/28/2025 since the position is still open. 

For full post, or to apply click HERE

Minimum Salary: $33.05

Maximum Salary: $51.30

Location: Seattle
Job Type: Full-time exempt

The Senior Archivist for the Sisters of Providence Mother Joseph Administrative Center is responsible for selecting, preserving, and making accessible non-current records, in both printed and digital format, and provides access to archival collections in support of the Sisters of Providence religious community and Providence Health.

For full post or to apply, click HERE

Posting Begin Date: 2025/03/31
Posting End Date: 2025/04/14
Category: Miscellaneous
Work Type: Full Time
Location: Boise, ID, United States
Minimum Salary: 25.79
Maximum Salary: 28.82
Pay Rate Type: Hourly

Summary

The Collections Archivist is the team leader for collections processing and will work with the Collections-Outreach Archivist to prioritize and process collections applying intellectual and physical control to incoming donated collections. Incumbent is responsible for the team developing descriptive finding aids which detail collections and facilitate access. Materials in the donated collections at the Idaho State Archives (ISA) range from paper-based (photographs, writings, correspondence, articles, posters and artwork) to audio, video, computer media and born digital files and possibly three-dimensional artifacts.

Job Responsibilities

• Collections Archivist processes newly donated materials including but not limited to manuscripts, photographs, audio-visual, and government records.
• Collections Archivist is responsible for surveying donated collections, analyzing the contents for arrangement and description strategies and determining the overall organizational structure of the collections.
• Responsible for the cataloging of newly donated collections according to archival best practices.
• Under the direction of the Collections-Outreach Archivist this position would oversee grant-funded processing or preservation projects.
• Evaluate collections, determine preservation and conservation issues, and determine best practices for resolving issues.
• Contributes to annual exhibitions featured in the Temporary Exhibit Gallery
• Promote active use of the collections through outreach, including displays and presentations for programs such as Archives Month.
• Representing ISA in local, state and national professional groups and organizations
• Enter new donated collections inventories into ArchivesSpace, our online public access catalog for donated archival collections.
• Collaborate with the Collections-Outreach Archivist and Reference Archivist to add digital content to CONTENTdm according to agency priorities and initiatives.

Supervision

• Provide supervision of two Archivist Technicians
• Contribute to the hiring of staff, student interns and volunteers
• Train and supervise student interns and volunteers to assist with processing manuscript collections
• Supervise and support staff on various archival processing projects.
• Supervise and support staff in the Lincoln Reading Room

Other Functions and Responsibilities

• Provide support to agency public programs and fundraising events as assigned.
• Some amount of weekend and evening time spent in museum programming events and workshops.
• Perform other duties as assigned

Minimum Qualifications

Good knowledge of:

• Archival reference and research methods-Typically gained by successful completion of two semesters of related upper-division coursework, OR at least three (3) years of work experience in an archival or special collection library or museum utilizing archival record keeping and research methods.
• Principles and methods for appraisal, arrangement, and description of archival and manuscript materials. Archival organization, services, practices, and terminology- Typically gained by successful completion of two semesters of related upper-division coursework OR at least three (3) years of work experience in an archival or special collection library or museum using principles and methods for appraisal, arrangement, and description of archival and manuscript materials including using archival services, practices, and terminology.

Some knowledge of:

Automated records systems- Typically gained by successful completion of related vocational technical courses OR at least two (2) years of work experience where you were responsible for designing manual and automated computer record management systems/filing systems at a level which required needs analysis.

Experience:

• Conducting historical research using primary source materials; preparing finding aids and descriptive guides for historical documents evaluating, organizing, and classifying historical documents - Typically gained by at least one (1) year of work experience using primary source materials, preparing finding aids and descriptive guides for historical documents including evaluating, organizing, and classifying historical documents.
• Valid driver's license- Must have a state of Idaho driver’s license or the ability to obtain one.

Preferred Qualifications

• Combination of education or 3 to 5 years’ experience that includes course work in archival administration, library science, history, art history or a related discipline.
• Demonstrated experience processing historical collections and developing finding aids to facilitate intellectual control of and access to collections.
• Education or experience in the care and management of historical collections.
• Experience working with word processing programs, scanning and imaging programs, and database applications, and/or content management systems such as ArchivesSpace
• Good knowledge of archival reference and research methods
• Experience conducting historical research using primary source materials
• Good knowledge of principles and methods for appraisal, arrangement, and description of archival and manuscript materials
• Good knowledge of archival organization, services, practices, and terminology
• Experience with automated records systems
• Experience evaluating, organizing, and classifying historical documents
• Ability to lift 40 lb. boxes with or without out assistance

Abilities

• Deliver high-quantity, error-free work products in a complex, dynamic environment
• Manage and prioritize numerous, concurrent projects
• Adapt readily to new institutional best practices • Strong verbal and written communication skills
• Must have the ability to accurately track and manage multiple projects simultaneously
• Highly organized, able to organize details and schedules • Self-starter, takes initiative, works well independently and as part of a team
• Able to interact professionally and appropriately with staff, volunteers, and the public
• Working knowledge of Microsoft Office and relevant database software
• Effective problem-solving and adaptability skills.
• Ability to work in a fast-paced environment and respond to change.
• Interact professionally and effectively with a wide variety of personalities within and outside the agency.

For full post, or to apply, click HERE

Job Title: Student Archivist

Organization Name: Oregon State University - Libraries Special Collections and Archives Research Center

Location: Corvallis, OR

Part time (10 hrs per week) Temporary internship

Internship

Salary

Closing Date 03/02/2025 11:59 PM

For additional information please contact: Natalia Fernandez at natalia.fernandez@oregonstate.edu

https://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=25140475&tz=GMT-07%3A00&tzname=America%2FDenver [mtstatejobs.taleo.net]

For full post and to apply, click HERE

Job Title: 2025 DLS Internship Program: Map and Records Intern (Graduate)

Organization Name: King County – Dept. of Local Services

Location: Renton, WA

FTE

Internship

Salary $23.88 - $30.27 Hourly

Closing Date 3/2/2025 11:59 PM

For additional information or questions regarding this recruitment, please contact:

Marwan Alqaysi

Human Resources Analyst 

(206)477-6222

malqaysi@kingcounty.gov