Application Deadline: 10/29/2024

Agency: Oregon Secretary of State

LOCATION: Salem, OR

In-state hybrid remote work is available for this position with supervisor approval.

SALARY:

$5,323 - $8,170/per month Non-PERS Rate

$5,643 - $8,660/per month PERS Rate

For full description and to apply: https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--SOS--Archives/Reference-and-Digital-Access-Archivist--Archivist-1-_REQ-166735-1

WHAT YOU WILL DO:

This position engages with the public and government employees to provide access to the historically significant records within the collection of the Oregon State Archives (OSA). This position supports preservation and access through the digitization of records in all formats. This position contributes to the lifecycle management of electronic and born digital records. This is accomplished in part by, but not limited to:   

• Providing outstanding service and guidance to researchers by phone, email, or in person by determining the scope of inquiry and identifying resources available at the Oregon State Archives, Oregon state agencies, or other repositories.  

• Educating researchers on OSA’s policies regarding access and the availability of records, including use of finding aids, bibliographic resources, and the agency’s electronic records access system (ORMS). 

• Providing instruction on the use of equipment for purposes of access, reproduction, and migration. 

• Identifying and digitizing analog records in accordance with unit rubrics. Contributing to the development of rubrics.  

• Filing digitized and born-digital content into OSA’s content management system and maintaining metadata in accordance with archival standards.

• Updating policies, procedures, and workflows relating to electronic records management.

• Contributing to the success of OSA’s intern and volunteer program by collaborating with colleagues to design opportunities and oversee interns and volunteers. 

• Remaining current on best practices and trends relating to reference, preservation, digitization, metadata, and electronic records.

• Creating an inclusive and welcoming environment for all users of the archives as well as for colleagues.  

• Serving as a representative of the OSA on national/statewide working groups, committees, and task forces. 

For explicit duties, please request a copy of the position description from HR.SOS@SOS.oregon.gov.

TO QUALIFY:

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed.  We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.  We would encourage you to apply, even if you don't meet every one of our desired qualifications listed. 

Your application must demonstrate education and/or experience in the following:

• Possess a Certified Archivist (CA) Certification  

OR 

• Bachelor’s degree or higher that includes 30 semester hours or 45 quarter hours of courses in archival science, history, political science,  government, library science,  American civilization, economics, public administration, or records administration* 

 AND 

• Two years of professional experience** 

*You must submit a copy of all transcripts no later than time of interview to receive credit for college degrees or coursework. Credits must be from an accredited college or university.  Transcripts must include name, coursework and indicate that a degree was obtained.  On-line transcripts are acceptable. 

** Professional experience must have been in archival sciences, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values.  The following are illustrative of kinds of experience that may be accepted as meeting the professional experience requirements: (1) experience as an archivist in Federal, state, religious institution, business, or other archives, or in manuscript depositories, and (2) experience of an archival nature that involved research in archival science, or in a directly related field such as history, government, economics, political science, international relations, or international law. 

As the most competitive candidate, your application will demonstrate the following requested skills and experience: 

• Providing reference services to internal and/or external users. 

• Coursework or experience related to the preservation and management of electronic records. 

• Demonstrated knowledge of overseeing and completing a work-related project. 

If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.