Northwest Archivists, Inc. Jobs In the NW (Blog Format)

Intern, Records Management - Portland, OR

Melissa Pomeroy — Tue, 21 Apr 2026 16:31:57 GMT

For full description, or to apply, visit the JOB POSTING

Salary: $17.55 - $25.94 Hourly
Location: Portland 97218, OR
Job Type: Internship
Job Number: 02205
Closing Date: 4/29/2026 11:59 PM Pacific

Join our team for a graduate-level internship where history meets innovation. As a Records Management Intern at the Port, you’ll gain real-world experience in processing historic record collections, digital preservation, and other projects that support government transparency and public access to information. You’ll work closely with experienced professionals, digitizing historic documents and photographs, enhancing metadata through crowdsourcing, and using cutting-edge digital asset management tools. Whether you're organizing records collections or supporting special projects, your work will have a lasting impact. This is more than an internship - it’s a launchpad for your career in archives and records management. Curious, detail-driven, and passionate about preserving the past to inform the future? We’d love to have you on board!

To be considered for this intern position you must be a current student and be available to work in-person at our Port of Portland Headquarters for the duration of employment. Spring 2026 graduates will not be eligible for this internship unless documentation of continued educational classes (graduate school documentation related to the field) can be provided at the time of application.

Duration: This flexible, part-time position is expected to conclude on or around February 28, 2027. The selected candidate must be able to work full-time during the summer break and 12-16 hours per week on-site at the Port office on Tuesdays, Wednesdays, or Thursdays.

Education and Experience:

Currently enrolled in an accredited college or university and seeking a degree in library science, archival studies, or records management.
A masters degree is a plus!
Student must also provide current unofficial transcript at time of application.
Maintenance of a minimum 2.5 grade point average and enrollment in classes pertinent to the internship is required.

Demonstrated Skills & Knowledge:

Demonstrate commitment to valuing differences among individuals and a passion for being inclusive.
Show the utmost respect for others and act as a team player.
Strong written and verbal communication.
Effective organization, prioritization, and attention to detail.
Records management and digital asset/information systems.
Digitization processes and digital preservation.
Understanding of data privacy regulations and ethical practices.
Proficiency in Microsoft Office and related software.

Adult Services Librarian, Archivist - Seattle Public Library

Melissa Pomeroy — Fri, 10 Apr 2026 17:14:06 GMT

Visit the Job Posting for more details and to apply

Invitation to Compete #21-26: Adult Services Librarian, Archivist
Central Library
1000 Fourth Ave. Seattle, WA 98104
Regular, FLSA non-exempt, benefitted, full-time (40 hours per week)
Salary range: $44.92 - $54.46 per hour
Schedule: Monday – Friday, 8:30 a.m. – 5:00 p.m.

The Seattle Public Library is actively seeking an innovative archival professional who sees collection engagement with the communities we serve as essential to all aspects of developing, delivering, evaluating and improving programs, services and content. The successful candidate will be a creative, self-directed professional with a strong work ethic, a collaborative work style, and a good sense of humor. They will have the ability to thrive in an environment that requires supportive teamwork to maintain a safe and welcoming service environment for patrons and staff.

Under the direction of the Special Collection Services Manager, the role will implement the archival collection preservation program at Seattle Public Library Special Collections. The position also serves as the primary subject matter expert on archival processes and best practices for the Special Collections unit, collaborating with the Special Collections team members on archival donations and the collections. This position will anticipate and respond to the evolving needs of existing and future archival materials by developing and implementing workflow practices for appraisal, donation guidelines, processing standards, descriptive practices, preservation/conservation, deaccession and disposition. The role works within budgets established for archival and preservation work and supplies in consultation with the Special Collections Services Manager. The position is responsible for performing processing work and documenting the progress of that work, including archival collection statistics. This role will also serve as a representative for emergency response for historical and cultural materials as defined by the system and through mutual aid agreements.

Education: Must have an MLS/MLIS from an ALA-accredited library school, or Washington State Librarian Certification; or Masters Degree in Information Science or Archives and Records Administration or Accredited Certification alongside a Washington State Librarian Certificate. (Note: Washington State Law prohibits an individual from being hired as a librarian unless they have obtained a Washington State Certification for Librarianship which requires a Master's Degree from an ALA-accredited Library School.)
Exemplary Customer Service: The successful candidate will have a proven commitment to public service and providing exceptional customer service. Candidates must possess excellent interpersonal communication, problem solving, customer relations and teamwork skills, a sense of humor, and demonstrate a positive and enthusiastic commitment to public service.
Excellent written, verbal, and listening communication skills with a customer-oriented approach.
Leadership: Applicants must be able to utilize their knowledge, skills, and abilities to effect positive change. They must actively seek out information from the library, archives, and museum profession and other industries; pursue opportunities to develop networks with the intent to learn about best practices from other organizations and share The Seattle Public Library’s best practices; take initiative in helping the organization to meet its goals; and be able to communicate how the Library is fulfilling its mission.
Technology and Informational Resources: Must have current working knowledge of PCs in a Windows environment and library applications and be able to use online Internet searching methods and information resources. Working knowledge and ability with office productivity applications (e.g. MS Office and Excel). Experience with archives information management applications, modern digital preservation software solutions and integrated library systems is highly desirable.
Intellectual Freedom: Applicants must have a strong commitment to intellectual freedom as defined by the American Library Association's Bill of Rights.
Race and Social Justice Initiative: Applicants must be able to support the City of Seattle's Race and Social Justice Initiative and have a strong commitment to providing equitable services to marginalized or underserved populations throughout Seattle, and an understanding of how collection description and cataloging can contribute to equitable access to and representation within library collections for historically marginalized communities.
Project Management and Teamwork Skills: Experience managing projects from inception though completion, delivering high-quality results. Planning programs and outreach, developing and implementing a project, and evaluation using outcomes-based evaluation methods. Experience serving as a member on a working committee or project team in lieu of the above experience may be considered.
Effectively manages stressful situations and ambiguity.
Effective conflict resolution skills with experience in de-escalating stressful situations.
Experience with an integrated library system (ILS), catalog databases, streaming media, and other electronic resources.
Basic knowledge and experience with a variety of office equipment (such as computers, photocopiers, and printers), and office applications (such as SharePoint, Microsoft Outlook, Word, and Excel).
Other Required Skills and Abilities: Candidates must be flexible, able to handle multiple competing priorities and tasks, adaptable to change, and able to work effectively in a fast-paced, high-volume environment. Must have strong research skills. An ability to incorporate and apply newer/emerging technologies in support of creative, effective library services is desirable. Must be able to lift and carry up to 40 lbs. intermittently.
Resiliency: Applicants must be resourceful and able to deal with evolving and emerging dynamics in the community as well as the workplace, cope with pressures, and learn from failures in ways that respond to the needs of those the position serves and help the organization move forward. Must have the ability to maintain a high level of professionalism and customer service.

Lead Archivist - Winthrop Group, Seattle, WA

Melissa Pomeroy — Wed, 25 Mar 2026 17:13:46 GMT

Visit the Winthrop Group Career Opportunities for more information.

The Winthrop Group has an immediate opening for a full-time Lead Archivist to represent the firm’s archival consulting practice in the Pacific Northwest. We are seeking a thoughtful and entrepreneurial archivist with exceptional interpersonal skills who is excited by the opportunity to work directly with organizations to develop their archives and records programs. The Lead Archivist will advise clients on how to organize and activate their historical resources, improve stewardship, and make their archives more accessible and meaningful.

Winthrop works with a broad range of organizations, including corporations, nonprofits, universities, foundations, and private archives. As a consulting archivist, you will launch and develop archival programs, survey collections, design practical solutions, and guide organizations in creating sustainable archives that support research, storytelling, and institutional memory.

The role requires someone who is comfortable working independently and collaborating with colleagues across the country. While prior consulting or business development experience is not required, the ideal candidate will be enthusiastic about building relationships with clients, identifying opportunities, and growing professional networks. Curiosity, initiative, and a passion for helping organizations connect with their history are essential for success in this role.

Key Responsibilities

Provide full-spectrum archival support for existing clients, including collection appraisal and acquisition, processing, digitization management, reference services, outreach, policy creation, and digital asset management
Serve as the primary onsite liaison for selected projects and ensure client satisfaction
Collaborate with Winthrop colleagues to meet with prospects and participate in proposal development
Conduct collection surveys and evaluations, interview stakeholders, and produce detailed reports with actionable recommendations
Supervise other Winthrop archivists on projects in the Pacific Northwest and California
Act as a Winthrop ambassador in all work, enhancing the firm’s reputation, expanding professional networks, and promoting archival best practices

Required Qualifications

MLS/MLIS with a concentration in archives or other graduate degree with certificate in archival studies or ACA certification
Minimum of 5 years of professional experience in archives
Demonstrated expertise in arranging and describing archival materials
Excellent written and oral communications skills
Proactive problem solver who anticipates needs and proposes solutions
Able to balance multiple priorities and manage time effectively
Manages complex projects from start to finish, taking responsibility for outcomes
Strong attention to detail and attentive listener
High degree of professionalism
Collaborative and collegial
Upholds professional archival standards, including the SAA Code of Ethics, and safeguards confidentiality
Strong advocate for archives and able to communicate about archives to non-archivists
Comfortable interacting with employees at all levels of different organizations
Occasional travel in Pacific Northwest and California
Able to lift and move 40-pound boxes

Preferred Skills

Supervisory or administrative experience
Experience or interest in archival consulting
Experience with a variety of collection management systems (CMS) and digital asset management systems (DAMS)
Digital Archives Specialist (DAS) certification
Experience with large-scale processing project, digitization initiative, or archives move
Prior work in corporate archives or with business records
Familiarity with budgeting and financial oversight for archival projects
Oral history experience

Compensation & Benefits

$72,000 – $90,000, commensurate with experience, with potential for performance-based incentives tied to business development.

Application Instructions

To apply, please send a cover letter, resume, writing sample, and contact information for three references to careers@winthropgroup.com with the subject line “Lead Archivist – Seattle, WA.”

Internship: Museum of the Yellowstone - West Yellowstone, Montana

Melissa Pomeroy — Mon, 23 Feb 2026 20:04:57 GMT

Internship Opportunity

Summer 2026

Museum of the Yellowstone

West Yellowstone, Montana

The Museum of the Yellowstone is seeking a summer intern to assist us with archival organizational work.

Internship duties:

· Organizing materials in the archives’ new location.
· Updating inventory of current collection and archives.
· Updating locations and records in the collections database.
· Photographing items and uploading photos to database.
· Assisting with object handling, packing, and condition reporting.
· Assisting with the development of best practices for acquisitions, donor paperwork, and researcher access.

Competencies, skills, abilities

· Knowledge of museum collections and collections best practices.
· Experience handling museum objects, collections, and archives.
· Experience with or willingness to learn to use museum collections database, including Past Perfect.
· Proficiency with Microsoft Office Suite.
· Ability to communicate clearly orally and in writing.
· Experience with tasks requiring close attention to detail.
· Ability to move boxes from shelving to work areas.

Preferred education: Graduate or advanced undergraduate student seeking a degree in Archival Studies, Museum Studies, Library Studies or History.

Work schedule: Twenty-four to thirty hours a week during the time that the office is open: 9 a.m. to 5 p.m. Monday through Friday. A schedule can be arranged for three, four, or five days.

Work dates: Ideally, we would like help from May 26, 2026, through September 26, 2026. However, we understand that these dates might not fit with an academic calendar and are willing to work with scheduling.

Compensation:

· Housing provided: Fully furnished and equipped trailer with kitchen, bedroom, and living area.
· Hourly rate of $15.00

Applications due by April 9, 2026.

Send materials to Trent Redfield

tredfield@museumoftheyellowstone.org

· Resume or CV
· Letter addressing interest in and qualifications for the position.
· Names and contact information [email and phone/text] of three references.

EEO statement

The Yellowstone Historic Center is an equal opportunity employer and is committed to fostering a diverse, inclusive, and welcoming environment for all staff, volunteers, and partners. We do not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status in any of our activities or operations. We celebrate different perspectives and are committed to building a team that represents a variety of backgrounds, perspectives, and skills, which is essential for preserving and sharing history

The Yellowstone Historic Center Mission Statement

The Yellowstone Historic Center discovers, preserves, and presents the history of Yellowstone National Park, West Yellowstone, and the surrounding area for the education of visitors and residents.

Yellowstone Historic Center website:

https://museumoftheyellowstone.org/

Records Management Manager - Sound Transit, Seattle, WA

Melissa Pomeroy — Fri, 20 Feb 2026 16:04:10 GMT

Visit the Job Post for more information or to apply

Salary: Salary range is $83k to $165k, with a midpoint of $124k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

General Description: Under general direction, plans and manages the Agency’s records management function to ensure compliance with the statute of Preservation and Destruction of Public Records (Chapter 40.14 RCW) and applicable federal regulations. Develops and implements the records management program in collaboration with sponsors and key stakeholders. Administers records management systems, tools, and processes. Manages the delivery of records management services, training, and advice to Agency staff supporting their duty to comply with relevant records retention laws, regulations, and internal procedures as well contribute to effective collaboration, knowledge sharing, and business efficiency.

Minimum Qualifications:

Education and Experience: Bachelor’s degree in Business Administration, Information Technology, Archives, Libraries or closely related field. Five years of experience in archival or records management in a large organization; OR an equivalent combination of education and experience. Three years of leadership, budgetary, planning and workforce management experience; preferably for a large public agency.

Preferred Licenses or Certifications: Certified Records Manager (CRM).

Spokane Tribe of Indians Seeking Archivist

Melissa Pomeroy — Thu, 05 Feb 2026 20:37:04 GMT

Visit the Job Post for more information

TITLE: COLLECTIONS ASSISTANT (2 POSITIONS)
DEPARTMENT: DNR - PRESERVATION
SUPERVISOR: COLLECTIONS MANAGER
LOCATION: WELLPINIT, WA
STATUS: REGULAR FULL-TIME
RATE OF PAY: $21.22 - $29.00 PER HOUR
OPENING DATE: FEBRUARY 2, 2026
CLOSING DATE: FEBRUARY 16, 2026

Summer Fellowship - Gonzaga University - Spokane, WA

Melissa Pomeroy — Fri, 30 Jan 2026 21:05:50 GMT

University Archives and Special Collections (UASC) at Gonzaga University in Spokane, WA has a 6-8 week summer fellowship to finish processing and promoting the Kootenai County Task Force on Human Relations (KCTHR) Collection. This is the 2^nd year of the fellowships. Free on campus housing is available for 6 weeks. The Fellow can work up to 8 weeks if campus housing is not needed.

Please see the fellowship posting for more information about the position and share with those who might be interested. The search committee plans to pick the final candidate in the next month. The listing closes on February 8th.

Pay Range:

Minimum Salary (Non-Exempt): 21.78
Midpoint Salary (Non-Exempt): 27.23
Maximum Salary (Non-Exempt): 32.67

Cook Inlet Historical Society Internship - Anchorage, Alaska

Melissa Pomeroy — Wed, 21 Jan 2026 20:54:13 GMT

Full internship listing and application information: https://anchoragemuseum.applicantpool.com/jobs/1275910

Title: Cook Inlet Historical Society Internship

Organization name: Anchorage Museum

Location: Anchorage, Alaska

Stipend: $4,000

Application closing: March 1, 2026

Photograph Collections Assistant - Oregon Historical Society

Melissa Pomeroy — Mon, 01 Dec 2025 16:09:42 GMT

Full position listing and application information: https://recruiting.paylocity.com/Recruiting/Jobs/Details/3736192

Job Title: Photograph Collections Assistant

Organization Name: Oregon Historical Society

Location: Portland and Gresham, Oregon

Level of FTE: 30 hours per week

Position Type: Temporary, approximately 10 months

Compensation and Benefits: $21.19 - $23.78, benefit eligible

We offer a comprehensive benefits package that includes:

· Health insurance (medical, vision, alternative care, prescription)

· Dental insurance

· Generous paid time off

· 4% matching 401(k) retirement plan

· Flexible spending accounts

· Long-term disability insurance

· Life insurance

· Employee assistance program

· Museum admission and lectures, programs and gift shop discounts

Job Description:

The Photograph Collections Assistant works closely with the Photographs Librarian to assist with processing, cataloging, surveying, and maintenance of the Oregon Historical Society (OHS) research library’s photographic collections.

This temporary (estimated 10-month-long), part-time (30 hours/week) position is a part of the OHS collective bargaining unit, ILWU Local 5.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Arranges, describes, catalogs, and preserves the Research Library's photograph collections in all formats in accordance with established archival and library procedures and best practices.

2. Assists with physical shifting and space management of the photograph collections and relevant storage areas.

3. Assists with ongoing surveying of the Research Library’s photograph collections.

Job Requirements:

Required Skills:

· Knowledge of archival description and metadata standards.

· Proficiency with managing data in spreadsheets.

· Experience with data entry.

· Tolerance for repetitive tasks.

Preferred Skills:

· Experience with processing, describing, digitizing, and preserving photographs in archival collections.

· Familiarity with professional archival and special collections library procedures, including collections handling, preservation, and security.

· Familiarity with using ArchivesSpace for archival collection management.

· Knowledge of archival standards and systems including DACS, RDA and Dublin Core.

· Knowledge of historical research methods, especially the use of archives.

· Knowledge of photographic format types.

· Knowledge of Oregon, Pacific Northwest or U.S. history.

Level of Education: Bachelor’s degree (B.A. or B.S.) or equivalent in history or related subject from a four-year college or university; or equivalent combination of education and experience. Progress toward a master’s degree in Library and Information Science (MLIS) or related field strongly preferred.

Level of Experience: At least 1 year of experience working in a research library or archival setting.

Acquisitions Archivist - King County, WA

Melissa Pomeroy — Mon, 27 Oct 2025 18:20:52 GMT

For full post and to apply click HERE

Employer: State of Washington

Salary: $51,840.00 - $69,744.00 Annually

Location: King County – Bellevue, WA

Job Type: Full Time - Permanent

Job Number: 25 AR LAP2 2016

Department: Office of the Secretary of State

Division: Archives

Opening Date: 10/23/2025

Closing Date: Continuous

The Washington State Archives preserves and provides access to millions of legal and historical records of our state and local governments. To support government agencies with organizing and transferring both paper and the increasing number of born-digital records, the Washington State Archives is hiring an Acquisitions Archivist for its Puget Sound branch located on the campus of Bellevue College.

The Acquisition Archivist position plays a critical role in appraising, accessioning, arranging and describing archival government records to facilitate public access. This position also supports research services, assists with outreach and serves on Archives teams. We welcome applications from qualified candidates who are excited to join us in ensuring the preservation, and improving the discoverability, of archival records for present and future research.

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; registering corporations and charities; connecting Washingtonians through the power of libraries; and protecting our important government records. Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

Acquisitions Archivist - Library and Archival Professional 2
Full time, Permanent

This position independently performs professional archives and collections management duties at a branch of the Washington State Archives in support of the Archives’ mission to make the state’s archival records available for reference and scholarship and ensure their proper preservation. Day-to-day duties include assisting and determining the disposition of archival records, records processing and preservation, facilitating access to archival materials, and occasional outreach opportunities.

Please note: Interviews for this position will be conducted on an ongoing basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.

Special Notes: This position receives an additional 5% geographic assignment pay for being located within King County.

Duties

Acquisition Activities and Collections Management
Tasks include:

Independently determines the disposition of archival records through the use of records retention schedules and archival appraisal practices to decide whether records should be accessioned into the collections of the Archives or destroyed.
Performs independently the arrangement, description, and weeding projects on archival records.
Attains or creates proper descriptive information for archival records to ensure intellectual control of the collections and the availability of records.
Applies professional preservation tools to ensure the long-term lifespan of archival records.
Coordinates with government agencies to pick up incoming records and ensure the smooth transfer of records to archival storage.
Utilizes state vehicles, including a van, to pick up records.
Creates original, and/or updates catalog entries in the Archives collection management software.
Monitors the physical environment of the Archives to ensure the proper environment for the long-term storage of archival records.
Performs projects to ensure records match descriptive information.
Using a variety of sources; searches the Archives for any records that are temporarily unlocatable.
Follows arrangement and description guidelines and manuals to process archival records.

Archival Research
Tasks include:

Provides research services to the public as well as government agencies, consulting manual and electronic collection catalogues to locate archival records.
Provides copies of archival documents to researchers.
Monitors the reference room for the security of archival records, publications, and Archives’ equipment.
Monitors research use to assure adherence to collections use policies and procedures.

Administrative Activities and Outreach
Tasks include:

Compiles statistics and reports on acquisitions, reference services and special projects
Assists with the workflow and assignments for students, interns and/or volunteers
Conducts tours of the facility
Creates and coordinates special projects, initiatives, workshops, presentations, and displays which publicize the role and holdings of the Archives
Seeks out and speaks at allied professional and target audience functions.

Miscellaneous
Tasks include:

Stays up-to-date with current trends in the archives and records management profession.

Other duties as assigned.

Qualifications

Required Qualifications:

Master’s degree involving archives and records management, history or related field.
One year of experience as a professional archivist including duties such as arranging and describing records, making records accessible, digitizing, managing digital records, or records management activities such as interpreting retention schedules, organizing and classifying records and ensuring accessibility and retrieval.
Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position.

Preferred/Desired Qualifications:

Collection management experience, including selection, weeding, and record maintenance
Experience using cataloging, archives, or records management software
Experience with electronic records
Experience providing reference services
Experience working independently, establishing work priorities and adapting to changing business needs, conditions and work responsibilities
Familiarity with digital imaging software and tools
Experience using standard office software applications such as Microsoft Office Suite
Certification by the Academy of Certified Archivists and/or completion of the Society of American Archivists Digital Archivist Specialist (DAS) or Arrangement & Description (A&D) Certificate Program.

PLEASE READ: If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that members of historically marginalized and underrepresented communities, specifically women and people of color, are less likely to apply to jobs unless they clearly meet every single qualification.

At the Office of the Secretary of State, we are dedicated to building a diverse and authentic work force with a foundation of belonging. If you are excited about this role and have relevant experience and skills, but question whether your experience aligns perfectly with every qualification in the job description, we encourage you to apply regardless. You may just be the ideal candidate this office needs.

Archivist - University of Puget Sound

Melissa Pomeroy — Tue, 30 Sep 2025 14:54:43 GMT

For full post and to apply, click HERE, or visit https://www.pugetsound.edu/human-resources/employment-opportunities and click on "Staff Positions"

Staff Posting Details
Appointment: Regular, part-time (0.6 FTE) position.

Work Location:
This position is based in Tacoma, WA. This is an on-campus role only.

Position Summary:

This is a 24 hour per week position that processes the archival holdings of the Archives & Special Collections and provides reference, research, and teaching services as well as supports digital projects work for the department. This position reports directly to the Archivist & Special Collections Librarian.

The successful candidate will work closely with the Archivist & Special Collections Librarian to transform access, enhance discovery, and stimulate student learning in Archives and Special Collections. This position will process the archival backlog and incoming collections according to the department's guidelines, from accession through re-housing, organization, description, creation and upload of EAD (encoded archival discovery) and DACS-(describing archival content standards) compliant finding aids. The Archivist serves as principal contact for the Abby Williams Hill papers, a unique collection of writings, ephemera, and artifacts of Hill, an early Tacoma artist. This position will also support acquisitions work by liaising with academic departments, programs, and student organizations to facilitate the transfer of university records to the archives.

This position provides reference services for the Archives & Special Collections, including oversight of the reading room hours, facilitating research appointments, and communicating with researchers via phone, email, or video. This position will supervise student employees and participate in outreach and instruction for the Archives & Special Collections. This includes managing the Archives & Special Collections Instagram account, updating the archives
webpages, and participating at Archives & Special Collections events.

In addition, the position will also participate and / or take the lead in digital projects, which may include the digitization, description, and upload of archival materials to discovery platforms. The position will scan and provide access to archival materials in support of reference requests and departmental outreach projects

Essential Job Functions and Responsibilities:

Establish physical and intellectual control over collections by participating in the accession, preservation assessment, arrangement and description, basic conservation, and preparation for long-term storage of collections based on archival policies and procedures including the development of EAD-compliant finding aids.
Liaise between the Archives & Special Collections and university offices and departments to facilitate the transfer of records and support records management best practices.
Provide reference services for faculty, staff, students, and the broader community and supervises the Archives & Special Collections reading room.
Serve as principal contact for the Abby Williams Hill papers, a unique collection of writings, ephemera, and artifacts of this early Tacoma artist. Responsibilities include oversight of the archival collection, research assistance, outreach and consultation with other stakeholders including the Curator of Abby Williams Hill Memorial Collection of paintings.
Collaborate with the Archivist & Special Collections Librarian to promote and provide curriculum integration support and research assistance for students and faculty.
Participate in outreach efforts, including providing content for the Archives & Special Collections Instagram account, updating archives webpages and guides, and planning and facilitating events.
Create and maintain archival metadata adhering to best practices and standards.
Participate in the digitization, description, and upload of archival materials to discovery platforms.
Supervise student employees.
Organize workflow efficiently to maximize production and meet deadlines.
Compile statistics for project and individual work.
Participate in committees, task forces, and other groups as appropriate.

Supervisory Responsibilities

This position is responsible for the supervision of 1-4 student assistants.

Qualifications:

Graduate degree in Library and Information Science from an ALA-accredited institution or equivalent archival experience and academic training.
2-3 years successful relevant work experience, with demonstrated ability to provide excellent customer service.
Aptitude for working effectively with students, faculty, staff, and community members; enthusiasm for delivering high-quality service to an academic community.
Strong organizational skills, with attention to detail and thoroughness; project management
experience or aptitude.
Demonstrated commitment to diversity, belonging, inclusion, and equity.
Knowledge of basic records management principles, including but not limited to access and handling of sensitive materials.
Creative problem-solving abilities, initiative, perseverance, and intellectual curiosity.
Familiarity with archival metadata schema.
Effective written and oral communication skills.
Ability to learn, adopt, and propagate new technologies quickly.
Ability to respectfully work, communicate and provide leadership within a diverse campus community.

Preferred Qualifications

Demonstrated experience processing archival materials.
Experience working in an academic library.

Physical Requirements

Ability to work with a variety of materials in various states of repair and cleanliness.
The work environment requires frequent walking, standing, lifting and carrying materials up to 50 pounds, and may require collection shifting.

Compensation and Benefits:
It is anticipated that the successful candidate will be hired between $23.05 - $24.50. The midpoint for an experienced employee in this role is this position is $28 per hour, and starting salary will be based on experience level. Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package for eligible staff employees, including:

· Medical, dental, and vision

· Life insurance and long-term disability

· Employee Assistance Program

· Retirement plan options and 403(b) contributions

· Paid vacation, sick leave, floating holiday, campus holidays and bonus holidays

· Education benefits, such as full tuition for eligible employees and their families

· Access to university facilities and entertainment (fitness center, pool, library, concerts, lectures and more!)

Please note:
-Positions that work less than .75 FTE (1,560 hours per year) do not qualify for long-term disability or education benefits.
-Positions that work less than .50 FTE (1,040 hours per year) will accrue paid sick leave but are not eligible for additional benefits.
-Temporary positions that work at least .50 FTE (1,040 hours per year) will be eligible for benefits.

This position is non-exempt from the provisions of the Fair Labor Standards Act.

For more information on Puget Sound's non-exempt staff benefits package, visit: Summary of 2025 Benefits for Staff Members in Non-Exempt Positions.pdf

For the Campus Holiday and Bonus Day Schedule, visit: https://www.pugetsound.edu/human-resources

Application Deadline:
Review of applications will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:

Resume
Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of all required background checks.

University Diversity Statement

We Acknowledge:

The richness of commonalities and differences we share as a university community.
The intrinsic worth of all who work and study here.
The investigation and reflection enhance that education upon multiple perspectives.

We Aspire:

To create respect for and appreciation of all persons as a key characteristic of our campus community.
To increase the diversity of all parts of our university community through a commitment to diversity in our recruitment and retention efforts.
To foster a spirit of openness to active engagement among all members of our campus community.

We Act:

To achieve an environment that welcomes and supports diversity.
To ensure full educational opportunity for all who teach and learn here.
To prepare citizen-leaders effectively for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: https://pugetsound.edu/about-puget-sound-0/mission-core-values/institutional-equity-diversity

The University of Puget Sound is an equal opportunity employer.

Please note that we generally do not sponsor applicants for work visas for staff positions. Therefore, we generally require applicants for staff positions to be currently authorized to work in the United States on a full-time basis.

Horizon House - Institutional Archives Project - Seattle, WA

Melissa Pomeroy — Wed, 13 Aug 2025 14:04:42 GMT

Job Title: Consulting Archivist

Organization Name: Horizon House

Location: Seattle, WA

Stipend: $7500.00

Closing Date for Application: 9/25/2025, 11:59 PM PST

Start Date for Project: 11/3/2025

Estimated End Date: January or February 2026

Recruiter: Lorraine McConaghy

Email: mcconaghyl@icloud.com

Phone and text: 425.922.5587

Project Summary:

The general scope of this archival consultancy is to review the Horizon House existing collection, consult with Horizon House staff and residents, establish a new, broader collecting plan and the structure to accommodate it, set best practices, and to work with the University of Washington Special Collections team to develop the process by which Horizon House institutional archival material will pass to the custody of the University of Washington Libraries.

Project Context:

Horizon House is a non-profit Continuing Care Retirement Community (CCRC) that was founded in 1961. Located on First Hill, in downtown Seattle, Horizon House is a campus of three high-rise towers, with a fourth to open in 2029.

The original Horizon House opened in 1961, the year before Seattle’s Century 21 World’s Fair, in the midst of a decade of remarkable transformation of metro Seattle.That decade, 1955-1965, marked revolutionary innovations in Seattle civic, political, racial, environmental, gender, technological, cultural, and artistic expressions and experiences. As a non-profit retirement community, in an urban setting, Horizon House consciously intended to weave compassion with capitalism, to create a diverse and inclusive body of residents who were actively engaged in their own aging and in the fabric of the city. The hundreds of residents at Horizon House run their own programs, from live music to self-governance, and have done so for nearly 75 years. And the Horizon House model has proven successful, continuing into the 21^st century, when many similar non-profit CCRCs have either filed for bankruptcy or sold to private equity investors.

The newly framed Horizon House archives should document this biography for the use of residents, but also of scholars, journalists, and interested members of the general public. The custody and care of the Horizon House archive at University of Washington Special Collections will provide intellectual and physical control, and public access.

Position and Project Summary:

Horizon House is seeking an experienced professional archivist to accomplish three tasks, working with the pertinent residents and staff members at Horizon Houseand with pertinent staff at the University of Washington, Special Collections.

First, the consulting archivist will survey the existing Horizon House archives – herein designated as the “core collection” - which have focused on the records and activities of the Residents’ Council and its subcommittees. For instance, the Residents’ Council meeting minutes collection begins in 1961 and continues to the present and into the future. This core collection has been surveyed and organized by the standing Archives Committee. The consulting archivist will have recommendations about organization and retention.

Second, the consulting archivist will work with corporate and Residents’ Council representatives to determine the scope of a new collecting plan for the Horizon House archives that is broader than that of the core collection. This may include minutes of the Board of Trustees, selected records of the Horizon House corporation (like annual reports), project-oriented collections (like development of the North Tower), digital material (like oral history interviews and certain programs), photographs, and ephemera (like the weekly newsletter of Horizon House). This second project task will involve issuing a call for new contributions to meet the broader collecting plan, and require the consulting archivist to devise a management plan to process this new archival material and an archival structure in which to organize it.

Third, working with the accessioning and processing archivists at the University of Washington Special Collections, the Horizon House consulting archivist will establish a process to transfer and re-house the Horizon House collection to the University of Washington Special Collections, including the core collection and other documentsand material set out in the new collecting plan. This process would also include clear guidance on how to develop and manage current and ongoing records – minutes, annual reports, correspondence (whether actual or digital) – and retain them for processing from Horizon House to the UW Special Collections.

Attributes for success

Ability to work collegially with Horizon House corporate staff and with Horizon House residents, as well as with processing and accessioning archivists at UW Special Collections

Comprehensive knowledge of records and information management practices and principles, archival processes, and relevant laws and regulations

Knowledge and experience with life cycle management of both physical and electronic records

Knowledge of records storage and information retrieval for both physical and electronic records, including Content Manager (CM) or other electronic recordkeeping software

Knowledge and experience with litigation holds and the eDiscovery process

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, and Teams) and Adobe Acrobat

Diversity and Inclusion:

At Horizon House, we value diversity, advance equity, and practice inclusion in every aspect of this continuing care retirement community, from residents to staff and contractors.

To Qualify:

Please draft and submit a proposal in a two-page letter which addresses your experience and ability to undertake the project as described above. Please note if you have had experience with institutional archival development and management, and note any experiences you have had that would support your success in undertaking this project.

This position requires a master’s degree in archives and records administration, plus applicable work experience.

Certification by the Institute of Certified Records Managers (CRM), Academy of Certified Archivists, or Society of American Archivists (SAA) is preferred for this position.

Please include your resume or cv, indicating your education and professional experiences.Note places and dates for your degrees and certification/s, the names of employers and your working title for each position, the dates of employment, and clear contact information for your references.

Screening and Evaluation:

Application

The online application packet should include the following documents:

Two-page cover letter that includes a proposal, outliningwhat interests you about this position, and the ways in which your experience and education are applicable to the project

Your resume

Selection Process:

initial review

in-depth evaluation to identify most qualified candidates, including reference checks

consideration by Horizon House selection committee of potential consulting archivists

interviews of selected candidates

selection announced

Starting date for project November 3, 2025.

Questions?

Recruiter: Lorraine McConaghy

Email: mcconaghyl@icloud.com

Phone and text: 425.922.5587

University Records Manager – Oregon State University

Melissa Pomeroy — Tue, 08 Jul 2025 22:35:21 GMT

The Oregon State University Libraries and Press (OSULP) invites applicants for the University Records Manager position in the Special Collections and Archives Research Center (SCARC). This position is responsible for coordinating records management services and workflows within OSULP and across OSU, including: the development, implementation, timely revisions of records management policies and retention schedules, oversight of the offsite storage vendor (Iron Mountain) contract and on-going activities related to record retrievals and returns, and identifying university records with long-term historical or administrative value for inclusion in the SCARC collections. The University Records Manager works collaboratively with academic and administrative units across OSU to apply policies and retention schedules, and to educate OSU employees and students about records management.

This is a full-time (1.0 FTE), 12-month, professional faculty position.

Salary range is $65,000-$75,000.

To review the full position description and apply, visit: https://jobs.oregonstate.edu/postings/170355

Closing date: August 1, 2025

Posting #P09248UF. For additional information contact Beth Shields at beth.shields@oregonstate.edu

Internship - University of Oregon Special Collections and University Archives

Melissa Pomeroy — Wed, 28 May 2025 20:06:06 GMT

For more information click HERE

Location: University of Oregon, Knight Library – Eugene, OR (in person; possibility of remote)

Pay: $17.50/hour

Contact: Alexa Goff, agoff@uoregon.edu and Ben Murphy, murphybp@uoregon.edu

Closing date: Monday, June 16, 2025, 11:59 p.m. PDT

Start date: Fall 2025

Where to apply: Handshake

Oregon Historical Society - Library Director

Melissa Pomeroy — Thu, 22 May 2025 20:34:16 GMT

For full post, click HERE

JOB TITLE: LIBRARY DIRECTOR

DEPARTMENT: Library

REPORTS TO: Executive Director

FLSA STATUS: Exempt

HOURS PER WEEK: 40

UNION POSITION: No

PAY RANGE: 118k – 135k annually

Records Officer/Archivist - Oregon Metro

Melissa Pomeroy — Thu, 08 May 2025 14:43:10 GMT

For full post or to apply click HERE

Job Title: Records Officer/Archivist
Organization Name: Oregon Metro – Information services
Location: Metro Regional Center, OR
FTE
Salary $102,984.94 - $138,009.83 Annually
Closing Date 5/19/2025 11:59 PM
Questions?
Recruiter: Carrie Gundermann
Email: carrie.gundermann@oregonmetro.gov

Senior Archivist, Providence Archives (Seattle)

Melissa Pomeroy — Wed, 30 Apr 2025 22:05:51 GMT

Note, this position has been updated as of 5/28/2025 since the position is still open.

For full post, or to apply click HERE

Minimum Salary: $33.05

Maximum Salary: $51.30

Location: Seattle
Job Type: Full-time exempt

The Senior Archivist for the Sisters of Providence Mother Joseph Administrative Center is responsible for selecting, preserving, and making accessible non-current records, in both printed and digital format, and provides access to archival collections in support of the Sisters of Providence religious community and Providence Health.

Northwest Archivists, Inc. Jobs In the NW (Blog Format)

Intern, Records Management - Portland, OR

Overview

Qualifications

Adult Services Librarian, Archivist - Seattle Public Library

Position Description

Overview

Qualifications

Lead Archivist - Winthrop Group, Seattle, WA

Internship: Museum of the Yellowstone - West Yellowstone, Montana

Records Management Manager - Sound Transit, Seattle, WA

Spokane Tribe of Indians Seeking Archivist

Summer Fellowship - Gonzaga University - Spokane, WA

Cook Inlet Historical Society Internship - Anchorage, Alaska

Photograph Collections Assistant - Oregon Historical Society

Acquisitions Archivist - King County, WA

Duties

Qualifications

Archivist - University of Puget Sound

Staff Posting Details
Appointment: Regular, part-time (0.6 FTE) position.

Horizon House - Institutional Archives Project - Seattle, WA

University Records Manager – Oregon State University

Internship - University of Oregon Special Collections and University Archives

Oregon Historical Society - Library Director

Records Officer/Archivist - Oregon Metro

Senior Archivist, Providence Archives (Seattle)

Northwest Archivists, Inc. Jobs In the NW (Blog Format)

Intern, Records Management - Portland, OR

Overview

Qualifications

Adult Services Librarian, Archivist - Seattle Public Library

Position Description

Overview

Qualifications

Lead Archivist - Winthrop Group, Seattle, WA

Internship: Museum of the Yellowstone - West Yellowstone, Montana

Records Management Manager - Sound Transit, Seattle, WA

Spokane Tribe of Indians Seeking Archivist

Summer Fellowship - Gonzaga University - Spokane, WA

Cook Inlet Historical Society Internship - Anchorage, Alaska

Photograph Collections Assistant - Oregon Historical Society

Acquisitions Archivist - King County, WA

Duties

Qualifications

Archivist - University of Puget Sound

Staff Posting DetailsAppointment: Regular, part-time (0.6 FTE) position.

Horizon House - Institutional Archives Project - Seattle, WA

University Records Manager – Oregon State University

Internship - University of Oregon Special Collections and University Archives

Oregon Historical Society - Library Director

Records Officer/Archivist - Oregon Metro

Senior Archivist, Providence Archives (Seattle)

Staff Posting Details
Appointment: Regular, part-time (0.6 FTE) position.