Northwest Archivists, Inc. Jobs In the NW (Blog Format)

Lead Archivist - Winthrop Group, Seattle, WA

Melissa Pomeroy — Wed, 25 Mar 2026 17:13:46 GMT

Visit the Winthrop Group Career Opportunities for more information.

The Winthrop Group has an immediate opening for a full-time Lead Archivist to represent the firm’s archival consulting practice in the Pacific Northwest. We are seeking a thoughtful and entrepreneurial archivist with exceptional interpersonal skills who is excited by the opportunity to work directly with organizations to develop their archives and records programs. The Lead Archivist will advise clients on how to organize and activate their historical resources, improve stewardship, and make their archives more accessible and meaningful.

Winthrop works with a broad range of organizations, including corporations, nonprofits, universities, foundations, and private archives. As a consulting archivist, you will launch and develop archival programs, survey collections, design practical solutions, and guide organizations in creating sustainable archives that support research, storytelling, and institutional memory.

The role requires someone who is comfortable working independently and collaborating with colleagues across the country. While prior consulting or business development experience is not required, the ideal candidate will be enthusiastic about building relationships with clients, identifying opportunities, and growing professional networks. Curiosity, initiative, and a passion for helping organizations connect with their history are essential for success in this role.

Key Responsibilities

Provide full-spectrum archival support for existing clients, including collection appraisal and acquisition, processing, digitization management, reference services, outreach, policy creation, and digital asset management
Serve as the primary onsite liaison for selected projects and ensure client satisfaction
Collaborate with Winthrop colleagues to meet with prospects and participate in proposal development
Conduct collection surveys and evaluations, interview stakeholders, and produce detailed reports with actionable recommendations
Supervise other Winthrop archivists on projects in the Pacific Northwest and California
Act as a Winthrop ambassador in all work, enhancing the firm’s reputation, expanding professional networks, and promoting archival best practices

Required Qualifications

MLS/MLIS with a concentration in archives or other graduate degree with certificate in archival studies or ACA certification
Minimum of 5 years of professional experience in archives
Demonstrated expertise in arranging and describing archival materials
Excellent written and oral communications skills
Proactive problem solver who anticipates needs and proposes solutions
Able to balance multiple priorities and manage time effectively
Manages complex projects from start to finish, taking responsibility for outcomes
Strong attention to detail and attentive listener
High degree of professionalism
Collaborative and collegial
Upholds professional archival standards, including the SAA Code of Ethics, and safeguards confidentiality
Strong advocate for archives and able to communicate about archives to non-archivists
Comfortable interacting with employees at all levels of different organizations
Occasional travel in Pacific Northwest and California
Able to lift and move 40-pound boxes

Preferred Skills

Supervisory or administrative experience
Experience or interest in archival consulting
Experience with a variety of collection management systems (CMS) and digital asset management systems (DAMS)
Digital Archives Specialist (DAS) certification
Experience with large-scale processing project, digitization initiative, or archives move
Prior work in corporate archives or with business records
Familiarity with budgeting and financial oversight for archival projects
Oral history experience

Compensation & Benefits

$72,000 – $90,000, commensurate with experience, with potential for performance-based incentives tied to business development.

Application Instructions

To apply, please send a cover letter, resume, writing sample, and contact information for three references to careers@winthropgroup.com with the subject line “Lead Archivist – Seattle, WA.”

Internship: Museum of the Yellowstone - West Yellowstone, Montana

Melissa Pomeroy — Mon, 23 Feb 2026 20:04:57 GMT

Internship Opportunity

Summer 2026

Museum of the Yellowstone

West Yellowstone, Montana

The Museum of the Yellowstone is seeking a summer intern to assist us with archival organizational work.

Internship duties:

· Organizing materials in the archives’ new location.
· Updating inventory of current collection and archives.
· Updating locations and records in the collections database.
· Photographing items and uploading photos to database.
· Assisting with object handling, packing, and condition reporting.
· Assisting with the development of best practices for acquisitions, donor paperwork, and researcher access.

Competencies, skills, abilities

· Knowledge of museum collections and collections best practices.
· Experience handling museum objects, collections, and archives.
· Experience with or willingness to learn to use museum collections database, including Past Perfect.
· Proficiency with Microsoft Office Suite.
· Ability to communicate clearly orally and in writing.
· Experience with tasks requiring close attention to detail.
· Ability to move boxes from shelving to work areas.

Preferred education: Graduate or advanced undergraduate student seeking a degree in Archival Studies, Museum Studies, Library Studies or History.

Work schedule: Twenty-four to thirty hours a week during the time that the office is open: 9 a.m. to 5 p.m. Monday through Friday. A schedule can be arranged for three, four, or five days.

Work dates: Ideally, we would like help from May 26, 2026, through September 26, 2026. However, we understand that these dates might not fit with an academic calendar and are willing to work with scheduling.

Compensation:

· Housing provided: Fully furnished and equipped trailer with kitchen, bedroom, and living area.
· Hourly rate of $15.00

Applications due by April 9, 2026.

Send materials to Trent Redfield

tredfield@museumoftheyellowstone.org

· Resume or CV
· Letter addressing interest in and qualifications for the position.
· Names and contact information [email and phone/text] of three references.

EEO statement

The Yellowstone Historic Center is an equal opportunity employer and is committed to fostering a diverse, inclusive, and welcoming environment for all staff, volunteers, and partners. We do not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status in any of our activities or operations. We celebrate different perspectives and are committed to building a team that represents a variety of backgrounds, perspectives, and skills, which is essential for preserving and sharing history

The Yellowstone Historic Center Mission Statement

The Yellowstone Historic Center discovers, preserves, and presents the history of Yellowstone National Park, West Yellowstone, and the surrounding area for the education of visitors and residents.

Yellowstone Historic Center website:

https://museumoftheyellowstone.org/

Records Management Manager - Sound Transit, Seattle, WA

Melissa Pomeroy — Fri, 20 Feb 2026 16:04:10 GMT

Visit the Job Post for more information or to apply

Salary: Salary range is $83k to $165k, with a midpoint of $124k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

General Description: Under general direction, plans and manages the Agency’s records management function to ensure compliance with the statute of Preservation and Destruction of Public Records (Chapter 40.14 RCW) and applicable federal regulations. Develops and implements the records management program in collaboration with sponsors and key stakeholders. Administers records management systems, tools, and processes. Manages the delivery of records management services, training, and advice to Agency staff supporting their duty to comply with relevant records retention laws, regulations, and internal procedures as well contribute to effective collaboration, knowledge sharing, and business efficiency.

Minimum Qualifications:

Education and Experience: Bachelor’s degree in Business Administration, Information Technology, Archives, Libraries or closely related field. Five years of experience in archival or records management in a large organization; OR an equivalent combination of education and experience. Three years of leadership, budgetary, planning and workforce management experience; preferably for a large public agency.

Preferred Licenses or Certifications: Certified Records Manager (CRM).

Spokane Tribe of Indians Seeking Archivist

Melissa Pomeroy — Thu, 05 Feb 2026 20:37:04 GMT

Visit the Job Post for more information

TITLE: COLLECTIONS ASSISTANT (2 POSITIONS)
DEPARTMENT: DNR - PRESERVATION
SUPERVISOR: COLLECTIONS MANAGER
LOCATION: WELLPINIT, WA
STATUS: REGULAR FULL-TIME
RATE OF PAY: $21.22 - $29.00 PER HOUR
OPENING DATE: FEBRUARY 2, 2026
CLOSING DATE: FEBRUARY 16, 2026

Summer Fellowship - Gonzaga University - Spokane, WA

Melissa Pomeroy — Fri, 30 Jan 2026 21:05:50 GMT

University Archives and Special Collections (UASC) at Gonzaga University in Spokane, WA has a 6-8 week summer fellowship to finish processing and promoting the Kootenai County Task Force on Human Relations (KCTHR) Collection. This is the 2^nd year of the fellowships. Free on campus housing is available for 6 weeks. The Fellow can work up to 8 weeks if campus housing is not needed.

Please see the fellowship posting for more information about the position and share with those who might be interested. The search committee plans to pick the final candidate in the next month. The listing closes on February 8th.

Pay Range:

Minimum Salary (Non-Exempt): 21.78
Midpoint Salary (Non-Exempt): 27.23
Maximum Salary (Non-Exempt): 32.67

Cook Inlet Historical Society Internship - Anchorage, Alaska

Melissa Pomeroy — Wed, 21 Jan 2026 20:54:13 GMT

Full internship listing and application information: https://anchoragemuseum.applicantpool.com/jobs/1275910

Title: Cook Inlet Historical Society Internship

Organization name: Anchorage Museum

Location: Anchorage, Alaska

Stipend: $4,000

Application closing: March 1, 2026

Photograph Collections Assistant - Oregon Historical Society

Melissa Pomeroy — Mon, 01 Dec 2025 16:09:42 GMT

Full position listing and application information: https://recruiting.paylocity.com/Recruiting/Jobs/Details/3736192

Job Title: Photograph Collections Assistant

Organization Name: Oregon Historical Society

Location: Portland and Gresham, Oregon

Level of FTE: 30 hours per week

Position Type: Temporary, approximately 10 months

Compensation and Benefits: $21.19 - $23.78, benefit eligible

We offer a comprehensive benefits package that includes:

· Health insurance (medical, vision, alternative care, prescription)

· Dental insurance

· Generous paid time off

· 4% matching 401(k) retirement plan

· Flexible spending accounts

· Long-term disability insurance

· Life insurance

· Employee assistance program

· Museum admission and lectures, programs and gift shop discounts

Job Description:

The Photograph Collections Assistant works closely with the Photographs Librarian to assist with processing, cataloging, surveying, and maintenance of the Oregon Historical Society (OHS) research library’s photographic collections.

This temporary (estimated 10-month-long), part-time (30 hours/week) position is a part of the OHS collective bargaining unit, ILWU Local 5.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Arranges, describes, catalogs, and preserves the Research Library's photograph collections in all formats in accordance with established archival and library procedures and best practices.

2. Assists with physical shifting and space management of the photograph collections and relevant storage areas.

3. Assists with ongoing surveying of the Research Library’s photograph collections.

Job Requirements:

Required Skills:

· Knowledge of archival description and metadata standards.

· Proficiency with managing data in spreadsheets.

· Experience with data entry.

· Tolerance for repetitive tasks.

Preferred Skills:

· Experience with processing, describing, digitizing, and preserving photographs in archival collections.

· Familiarity with professional archival and special collections library procedures, including collections handling, preservation, and security.

· Familiarity with using ArchivesSpace for archival collection management.

· Knowledge of archival standards and systems including DACS, RDA and Dublin Core.

· Knowledge of historical research methods, especially the use of archives.

· Knowledge of photographic format types.

· Knowledge of Oregon, Pacific Northwest or U.S. history.

Level of Education: Bachelor’s degree (B.A. or B.S.) or equivalent in history or related subject from a four-year college or university; or equivalent combination of education and experience. Progress toward a master’s degree in Library and Information Science (MLIS) or related field strongly preferred.

Level of Experience: At least 1 year of experience working in a research library or archival setting.

Acquisitions Archivist - King County, WA

Melissa Pomeroy — Mon, 27 Oct 2025 18:20:52 GMT

For full post and to apply click HERE

Employer: State of Washington

Salary: $51,840.00 - $69,744.00 Annually

Location: King County – Bellevue, WA

Job Type: Full Time - Permanent

Job Number: 25 AR LAP2 2016

Department: Office of the Secretary of State

Division: Archives

Opening Date: 10/23/2025

Closing Date: Continuous

The Washington State Archives preserves and provides access to millions of legal and historical records of our state and local governments. To support government agencies with organizing and transferring both paper and the increasing number of born-digital records, the Washington State Archives is hiring an Acquisitions Archivist for its Puget Sound branch located on the campus of Bellevue College.

The Acquisition Archivist position plays a critical role in appraising, accessioning, arranging and describing archival government records to facilitate public access. This position also supports research services, assists with outreach and serves on Archives teams. We welcome applications from qualified candidates who are excited to join us in ensuring the preservation, and improving the discoverability, of archival records for present and future research.

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; registering corporations and charities; connecting Washingtonians through the power of libraries; and protecting our important government records. Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

Acquisitions Archivist - Library and Archival Professional 2
Full time, Permanent

This position independently performs professional archives and collections management duties at a branch of the Washington State Archives in support of the Archives’ mission to make the state’s archival records available for reference and scholarship and ensure their proper preservation. Day-to-day duties include assisting and determining the disposition of archival records, records processing and preservation, facilitating access to archival materials, and occasional outreach opportunities.

Please note: Interviews for this position will be conducted on an ongoing basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.

Special Notes: This position receives an additional 5% geographic assignment pay for being located within King County.

Duties

Acquisition Activities and Collections Management
Tasks include:

Independently determines the disposition of archival records through the use of records retention schedules and archival appraisal practices to decide whether records should be accessioned into the collections of the Archives or destroyed.
Performs independently the arrangement, description, and weeding projects on archival records.
Attains or creates proper descriptive information for archival records to ensure intellectual control of the collections and the availability of records.
Applies professional preservation tools to ensure the long-term lifespan of archival records.
Coordinates with government agencies to pick up incoming records and ensure the smooth transfer of records to archival storage.
Utilizes state vehicles, including a van, to pick up records.
Creates original, and/or updates catalog entries in the Archives collection management software.
Monitors the physical environment of the Archives to ensure the proper environment for the long-term storage of archival records.
Performs projects to ensure records match descriptive information.
Using a variety of sources; searches the Archives for any records that are temporarily unlocatable.
Follows arrangement and description guidelines and manuals to process archival records.

Archival Research
Tasks include:

Provides research services to the public as well as government agencies, consulting manual and electronic collection catalogues to locate archival records.
Provides copies of archival documents to researchers.
Monitors the reference room for the security of archival records, publications, and Archives’ equipment.
Monitors research use to assure adherence to collections use policies and procedures.

Administrative Activities and Outreach
Tasks include:

Compiles statistics and reports on acquisitions, reference services and special projects
Assists with the workflow and assignments for students, interns and/or volunteers
Conducts tours of the facility
Creates and coordinates special projects, initiatives, workshops, presentations, and displays which publicize the role and holdings of the Archives
Seeks out and speaks at allied professional and target audience functions.

Miscellaneous
Tasks include:

Stays up-to-date with current trends in the archives and records management profession.

Other duties as assigned.

Qualifications

Required Qualifications:

Master’s degree involving archives and records management, history or related field.
One year of experience as a professional archivist including duties such as arranging and describing records, making records accessible, digitizing, managing digital records, or records management activities such as interpreting retention schedules, organizing and classifying records and ensuring accessibility and retrieval.
Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position.

Preferred/Desired Qualifications:

Collection management experience, including selection, weeding, and record maintenance
Experience using cataloging, archives, or records management software
Experience with electronic records
Experience providing reference services
Experience working independently, establishing work priorities and adapting to changing business needs, conditions and work responsibilities
Familiarity with digital imaging software and tools
Experience using standard office software applications such as Microsoft Office Suite
Certification by the Academy of Certified Archivists and/or completion of the Society of American Archivists Digital Archivist Specialist (DAS) or Arrangement & Description (A&D) Certificate Program.

PLEASE READ: If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that members of historically marginalized and underrepresented communities, specifically women and people of color, are less likely to apply to jobs unless they clearly meet every single qualification.

At the Office of the Secretary of State, we are dedicated to building a diverse and authentic work force with a foundation of belonging. If you are excited about this role and have relevant experience and skills, but question whether your experience aligns perfectly with every qualification in the job description, we encourage you to apply regardless. You may just be the ideal candidate this office needs.

Archivist - University of Puget Sound

Melissa Pomeroy — Tue, 30 Sep 2025 14:54:43 GMT

For full post and to apply, click HERE, or visit https://www.pugetsound.edu/human-resources/employment-opportunities and click on "Staff Positions"

Staff Posting Details
Appointment: Regular, part-time (0.6 FTE) position.

Work Location:
This position is based in Tacoma, WA. This is an on-campus role only.

Position Summary:

This is a 24 hour per week position that processes the archival holdings of the Archives & Special Collections and provides reference, research, and teaching services as well as supports digital projects work for the department. This position reports directly to the Archivist & Special Collections Librarian.

The successful candidate will work closely with the Archivist & Special Collections Librarian to transform access, enhance discovery, and stimulate student learning in Archives and Special Collections. This position will process the archival backlog and incoming collections according to the department's guidelines, from accession through re-housing, organization, description, creation and upload of EAD (encoded archival discovery) and DACS-(describing archival content standards) compliant finding aids. The Archivist serves as principal contact for the Abby Williams Hill papers, a unique collection of writings, ephemera, and artifacts of Hill, an early Tacoma artist. This position will also support acquisitions work by liaising with academic departments, programs, and student organizations to facilitate the transfer of university records to the archives.

This position provides reference services for the Archives & Special Collections, including oversight of the reading room hours, facilitating research appointments, and communicating with researchers via phone, email, or video. This position will supervise student employees and participate in outreach and instruction for the Archives & Special Collections. This includes managing the Archives & Special Collections Instagram account, updating the archives
webpages, and participating at Archives & Special Collections events.

In addition, the position will also participate and / or take the lead in digital projects, which may include the digitization, description, and upload of archival materials to discovery platforms. The position will scan and provide access to archival materials in support of reference requests and departmental outreach projects

Essential Job Functions and Responsibilities:

Establish physical and intellectual control over collections by participating in the accession, preservation assessment, arrangement and description, basic conservation, and preparation for long-term storage of collections based on archival policies and procedures including the development of EAD-compliant finding aids.
Liaise between the Archives & Special Collections and university offices and departments to facilitate the transfer of records and support records management best practices.
Provide reference services for faculty, staff, students, and the broader community and supervises the Archives & Special Collections reading room.
Serve as principal contact for the Abby Williams Hill papers, a unique collection of writings, ephemera, and artifacts of this early Tacoma artist. Responsibilities include oversight of the archival collection, research assistance, outreach and consultation with other stakeholders including the Curator of Abby Williams Hill Memorial Collection of paintings.
Collaborate with the Archivist & Special Collections Librarian to promote and provide curriculum integration support and research assistance for students and faculty.
Participate in outreach efforts, including providing content for the Archives & Special Collections Instagram account, updating archives webpages and guides, and planning and facilitating events.
Create and maintain archival metadata adhering to best practices and standards.
Participate in the digitization, description, and upload of archival materials to discovery platforms.
Supervise student employees.
Organize workflow efficiently to maximize production and meet deadlines.
Compile statistics for project and individual work.
Participate in committees, task forces, and other groups as appropriate.

Supervisory Responsibilities

This position is responsible for the supervision of 1-4 student assistants.

Qualifications:

Graduate degree in Library and Information Science from an ALA-accredited institution or equivalent archival experience and academic training.
2-3 years successful relevant work experience, with demonstrated ability to provide excellent customer service.
Aptitude for working effectively with students, faculty, staff, and community members; enthusiasm for delivering high-quality service to an academic community.
Strong organizational skills, with attention to detail and thoroughness; project management
experience or aptitude.
Demonstrated commitment to diversity, belonging, inclusion, and equity.
Knowledge of basic records management principles, including but not limited to access and handling of sensitive materials.
Creative problem-solving abilities, initiative, perseverance, and intellectual curiosity.
Familiarity with archival metadata schema.
Effective written and oral communication skills.
Ability to learn, adopt, and propagate new technologies quickly.
Ability to respectfully work, communicate and provide leadership within a diverse campus community.

Preferred Qualifications

Demonstrated experience processing archival materials.
Experience working in an academic library.

Physical Requirements

Ability to work with a variety of materials in various states of repair and cleanliness.
The work environment requires frequent walking, standing, lifting and carrying materials up to 50 pounds, and may require collection shifting.

Compensation and Benefits:
It is anticipated that the successful candidate will be hired between $23.05 - $24.50. The midpoint for an experienced employee in this role is this position is $28 per hour, and starting salary will be based on experience level. Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package for eligible staff employees, including:

· Medical, dental, and vision

· Life insurance and long-term disability

· Employee Assistance Program

· Retirement plan options and 403(b) contributions

· Paid vacation, sick leave, floating holiday, campus holidays and bonus holidays

· Education benefits, such as full tuition for eligible employees and their families

· Access to university facilities and entertainment (fitness center, pool, library, concerts, lectures and more!)

Please note:
-Positions that work less than .75 FTE (1,560 hours per year) do not qualify for long-term disability or education benefits.
-Positions that work less than .50 FTE (1,040 hours per year) will accrue paid sick leave but are not eligible for additional benefits.
-Temporary positions that work at least .50 FTE (1,040 hours per year) will be eligible for benefits.

This position is non-exempt from the provisions of the Fair Labor Standards Act.

For more information on Puget Sound's non-exempt staff benefits package, visit: Summary of 2025 Benefits for Staff Members in Non-Exempt Positions.pdf

For the Campus Holiday and Bonus Day Schedule, visit: https://www.pugetsound.edu/human-resources

Application Deadline:
Review of applications will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:

Resume
Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of all required background checks.

University Diversity Statement

We Acknowledge:

The richness of commonalities and differences we share as a university community.
The intrinsic worth of all who work and study here.
The investigation and reflection enhance that education upon multiple perspectives.

We Aspire:

To create respect for and appreciation of all persons as a key characteristic of our campus community.
To increase the diversity of all parts of our university community through a commitment to diversity in our recruitment and retention efforts.
To foster a spirit of openness to active engagement among all members of our campus community.

We Act:

To achieve an environment that welcomes and supports diversity.
To ensure full educational opportunity for all who teach and learn here.
To prepare citizen-leaders effectively for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: https://pugetsound.edu/about-puget-sound-0/mission-core-values/institutional-equity-diversity

The University of Puget Sound is an equal opportunity employer.

Please note that we generally do not sponsor applicants for work visas for staff positions. Therefore, we generally require applicants for staff positions to be currently authorized to work in the United States on a full-time basis.

Horizon House - Institutional Archives Project - Seattle, WA

Melissa Pomeroy — Wed, 13 Aug 2025 14:04:42 GMT

Job Title: Consulting Archivist

Organization Name: Horizon House

Location: Seattle, WA

Stipend: $7500.00

Closing Date for Application: 9/25/2025, 11:59 PM PST

Start Date for Project: 11/3/2025

Estimated End Date: January or February 2026

Recruiter: Lorraine McConaghy

Email: mcconaghyl@icloud.com

Phone and text: 425.922.5587

Project Summary:

The general scope of this archival consultancy is to review the Horizon House existing collection, consult with Horizon House staff and residents, establish a new, broader collecting plan and the structure to accommodate it, set best practices, and to work with the University of Washington Special Collections team to develop the process by which Horizon House institutional archival material will pass to the custody of the University of Washington Libraries.

Project Context:

Horizon House is a non-profit Continuing Care Retirement Community (CCRC) that was founded in 1961. Located on First Hill, in downtown Seattle, Horizon House is a campus of three high-rise towers, with a fourth to open in 2029.

The original Horizon House opened in 1961, the year before Seattle’s Century 21 World’s Fair, in the midst of a decade of remarkable transformation of metro Seattle.That decade, 1955-1965, marked revolutionary innovations in Seattle civic, political, racial, environmental, gender, technological, cultural, and artistic expressions and experiences. As a non-profit retirement community, in an urban setting, Horizon House consciously intended to weave compassion with capitalism, to create a diverse and inclusive body of residents who were actively engaged in their own aging and in the fabric of the city. The hundreds of residents at Horizon House run their own programs, from live music to self-governance, and have done so for nearly 75 years. And the Horizon House model has proven successful, continuing into the 21^st century, when many similar non-profit CCRCs have either filed for bankruptcy or sold to private equity investors.

The newly framed Horizon House archives should document this biography for the use of residents, but also of scholars, journalists, and interested members of the general public. The custody and care of the Horizon House archive at University of Washington Special Collections will provide intellectual and physical control, and public access.

Position and Project Summary:

Horizon House is seeking an experienced professional archivist to accomplish three tasks, working with the pertinent residents and staff members at Horizon Houseand with pertinent staff at the University of Washington, Special Collections.

First, the consulting archivist will survey the existing Horizon House archives – herein designated as the “core collection” - which have focused on the records and activities of the Residents’ Council and its subcommittees. For instance, the Residents’ Council meeting minutes collection begins in 1961 and continues to the present and into the future. This core collection has been surveyed and organized by the standing Archives Committee. The consulting archivist will have recommendations about organization and retention.

Second, the consulting archivist will work with corporate and Residents’ Council representatives to determine the scope of a new collecting plan for the Horizon House archives that is broader than that of the core collection. This may include minutes of the Board of Trustees, selected records of the Horizon House corporation (like annual reports), project-oriented collections (like development of the North Tower), digital material (like oral history interviews and certain programs), photographs, and ephemera (like the weekly newsletter of Horizon House). This second project task will involve issuing a call for new contributions to meet the broader collecting plan, and require the consulting archivist to devise a management plan to process this new archival material and an archival structure in which to organize it.

Third, working with the accessioning and processing archivists at the University of Washington Special Collections, the Horizon House consulting archivist will establish a process to transfer and re-house the Horizon House collection to the University of Washington Special Collections, including the core collection and other documentsand material set out in the new collecting plan. This process would also include clear guidance on how to develop and manage current and ongoing records – minutes, annual reports, correspondence (whether actual or digital) – and retain them for processing from Horizon House to the UW Special Collections.

Attributes for success

Ability to work collegially with Horizon House corporate staff and with Horizon House residents, as well as with processing and accessioning archivists at UW Special Collections

Comprehensive knowledge of records and information management practices and principles, archival processes, and relevant laws and regulations

Knowledge and experience with life cycle management of both physical and electronic records

Knowledge of records storage and information retrieval for both physical and electronic records, including Content Manager (CM) or other electronic recordkeeping software

Knowledge and experience with litigation holds and the eDiscovery process

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, and Teams) and Adobe Acrobat

Diversity and Inclusion:

At Horizon House, we value diversity, advance equity, and practice inclusion in every aspect of this continuing care retirement community, from residents to staff and contractors.

To Qualify:

Please draft and submit a proposal in a two-page letter which addresses your experience and ability to undertake the project as described above. Please note if you have had experience with institutional archival development and management, and note any experiences you have had that would support your success in undertaking this project.

This position requires a master’s degree in archives and records administration, plus applicable work experience.

Certification by the Institute of Certified Records Managers (CRM), Academy of Certified Archivists, or Society of American Archivists (SAA) is preferred for this position.

Please include your resume or cv, indicating your education and professional experiences.Note places and dates for your degrees and certification/s, the names of employers and your working title for each position, the dates of employment, and clear contact information for your references.

Screening and Evaluation:

Application

The online application packet should include the following documents:

Two-page cover letter that includes a proposal, outliningwhat interests you about this position, and the ways in which your experience and education are applicable to the project

Your resume

Selection Process:

initial review

in-depth evaluation to identify most qualified candidates, including reference checks

consideration by Horizon House selection committee of potential consulting archivists

interviews of selected candidates

selection announced

Starting date for project November 3, 2025.

Questions?

Recruiter: Lorraine McConaghy

Email: mcconaghyl@icloud.com

Phone and text: 425.922.5587

University Records Manager – Oregon State University

Melissa Pomeroy — Tue, 08 Jul 2025 22:35:21 GMT

The Oregon State University Libraries and Press (OSULP) invites applicants for the University Records Manager position in the Special Collections and Archives Research Center (SCARC). This position is responsible for coordinating records management services and workflows within OSULP and across OSU, including: the development, implementation, timely revisions of records management policies and retention schedules, oversight of the offsite storage vendor (Iron Mountain) contract and on-going activities related to record retrievals and returns, and identifying university records with long-term historical or administrative value for inclusion in the SCARC collections. The University Records Manager works collaboratively with academic and administrative units across OSU to apply policies and retention schedules, and to educate OSU employees and students about records management.

This is a full-time (1.0 FTE), 12-month, professional faculty position.

Salary range is $65,000-$75,000.

To review the full position description and apply, visit: https://jobs.oregonstate.edu/postings/170355

Closing date: August 1, 2025

Posting #P09248UF. For additional information contact Beth Shields at beth.shields@oregonstate.edu

Internship - University of Oregon Special Collections and University Archives

Melissa Pomeroy — Wed, 28 May 2025 20:06:06 GMT

For more information click HERE

Location: University of Oregon, Knight Library – Eugene, OR (in person; possibility of remote)

Pay: $17.50/hour

Contact: Alexa Goff, agoff@uoregon.edu and Ben Murphy, murphybp@uoregon.edu

Closing date: Monday, June 16, 2025, 11:59 p.m. PDT

Start date: Fall 2025

Where to apply: Handshake

Oregon Historical Society - Library Director

Melissa Pomeroy — Thu, 22 May 2025 20:34:16 GMT

For full post, click HERE

JOB TITLE: LIBRARY DIRECTOR

DEPARTMENT: Library

REPORTS TO: Executive Director

FLSA STATUS: Exempt

HOURS PER WEEK: 40

UNION POSITION: No

PAY RANGE: 118k – 135k annually

Records Officer/Archivist - Oregon Metro

Melissa Pomeroy — Thu, 08 May 2025 14:43:10 GMT

For full post or to apply click HERE

Job Title: Records Officer/Archivist
Organization Name: Oregon Metro – Information services
Location: Metro Regional Center, OR
FTE
Salary $102,984.94 - $138,009.83 Annually
Closing Date 5/19/2025 11:59 PM
Questions?
Recruiter: Carrie Gundermann
Email: carrie.gundermann@oregonmetro.gov

Senior Archivist, Providence Archives (Seattle)

Melissa Pomeroy — Wed, 30 Apr 2025 22:05:51 GMT

Note, this position has been updated as of 5/28/2025 since the position is still open.

For full post, or to apply click HERE

Minimum Salary: $33.05

Maximum Salary: $51.30

Location: Seattle
Job Type: Full-time exempt

The Senior Archivist for the Sisters of Providence Mother Joseph Administrative Center is responsible for selecting, preserving, and making accessible non-current records, in both printed and digital format, and provides access to archival collections in support of the Sisters of Providence religious community and Providence Health.

Collections Archivist - Idaho State Historical Society

Melissa Pomeroy — Tue, 01 Apr 2025 21:33:12 GMT

For full post or to apply, click HERE

Posting Begin Date: 2025/03/31
Posting End Date: 2025/04/14
Category: Miscellaneous
Work Type: Full Time
Location: Boise, ID, United States
Minimum Salary: 25.79
Maximum Salary: 28.82
Pay Rate Type: Hourly

Summary

The Collections Archivist is the team leader for collections processing and will work with the Collections-Outreach Archivist to prioritize and process collections applying intellectual and physical control to incoming donated collections. Incumbent is responsible for the team developing descriptive finding aids which detail collections and facilitate access. Materials in the donated collections at the Idaho State Archives (ISA) range from paper-based (photographs, writings, correspondence, articles, posters and artwork) to audio, video, computer media and born digital files and possibly three-dimensional artifacts.

Job Responsibilities

Collections Archivist processes newly donated materials including but not limited to manuscripts, photographs, audio-visual, and government records.
Collections Archivist is responsible for surveying donated collections, analyzing the contents for arrangement and description strategies and determining the overall organizational structure of the collections.
Responsible for the cataloging of newly donated collections according to archival best practices.
Under the direction of the Collections-Outreach Archivist this position would oversee grant-funded processing or preservation projects.
Evaluate collections, determine preservation and conservation issues, and determine best practices for resolving issues.
Contributes to annual exhibitions featured in the Temporary Exhibit Gallery
Promote active use of the collections through outreach, including displays and presentations for programs such as Archives Month.
Representing ISA in local, state and national professional groups and organizations
Enter new donated collections inventories into ArchivesSpace, our online public access catalog for donated archival collections.
Collaborate with the Collections-Outreach Archivist and Reference Archivist to add digital content to CONTENTdm according to agency priorities and initiatives.

Supervision

Provide supervision of two Archivist Technicians
Contribute to the hiring of staff, student interns and volunteers
Train and supervise student interns and volunteers to assist with processing manuscript collections
Supervise and support staff on various archival processing projects.
Supervise and support staff in the Lincoln Reading Room

Other Functions and Responsibilities

Provide support to agency public programs and fundraising events as assigned.
Some amount of weekend and evening time spent in museum programming events and workshops.
Perform other duties as assigned

Minimum Qualifications

Good knowledge of:

Archival reference and research methods-Typically gained by successful completion of two semesters of related upper-division coursework, OR at least three (3) years of work experience in an archival or special collection library or museum utilizing archival record keeping and research methods.
Principles and methods for appraisal, arrangement, and description of archival and manuscript materials. Archival organization, services, practices, and terminology- Typically gained by successful completion of two semesters of related upper-division coursework OR at least three (3) years of work experience in an archival or special collection library or museum using principles and methods for appraisal, arrangement, and description of archival and manuscript materials including using archival services, practices, and terminology.

Some knowledge of:

Automated records systems- Typically gained by successful completion of related vocational technical courses OR at least two (2) years of work experience where you were responsible for designing manual and automated computer record management systems/filing systems at a level which required needs analysis.

Experience:

Conducting historical research using primary source materials; preparing finding aids and descriptive guides for historical documents evaluating, organizing, and classifying historical documents - Typically gained by at least one (1) year of work experience using primary source materials, preparing finding aids and descriptive guides for historical documents including evaluating, organizing, and classifying historical documents.
Valid driver's license- Must have a state of Idaho driver’s license or the ability to obtain one.

Preferred Qualifications

Combination of education or 3 to 5 years’ experience that includes course work in archival administration, library science, history, art history or a related discipline.
Demonstrated experience processing historical collections and developing finding aids to facilitate intellectual control of and access to collections.
Education or experience in the care and management of historical collections.
Experience working with word processing programs, scanning and imaging programs, and database applications, and/or content management systems such as ArchivesSpace
Good knowledge of archival reference and research methods
Experience conducting historical research using primary source materials
Good knowledge of principles and methods for appraisal, arrangement, and description of archival and manuscript materials
Good knowledge of archival organization, services, practices, and terminology
Experience with automated records systems
Experience evaluating, organizing, and classifying historical documents
Ability to lift 40 lb. boxes with or without out assistance

Abilities

Deliver high-quantity, error-free work products in a complex, dynamic environment
Manage and prioritize numerous, concurrent projects
Adapt readily to new institutional best practices • Strong verbal and written communication skills
Must have the ability to accurately track and manage multiple projects simultaneously
Highly organized, able to organize details and schedules • Self-starter, takes initiative, works well independently and as part of a team
Able to interact professionally and appropriately with staff, volunteers, and the public
Working knowledge of Microsoft Office and relevant database software
Effective problem-solving and adaptability skills.
Ability to work in a fast-paced environment and respond to change.
Interact professionally and effectively with a wide variety of personalities within and outside the agency.

Internship: Student Archivist - Oregon State University

Melissa Pomeroy — Mon, 24 Mar 2025 21:20:25 GMT

For full post, or to apply, click HERE

Job Title: Student Archivist

Organization Name: Oregon State University - Libraries Special Collections and Archives Research Center

Location: Corvallis, OR

Part time (10 hrs per week) Temporary internship

Anticipated Appointment Begin Date	03/31/2025
Anticipated Appointment End Date	06/30/2026
Posting Date	03/24/2025
Closing Date	03/25/2025

Internship

Salary

Min Hourly Rate	$14.70 (Standard); $13.70 (Non-Urban); $15.95 (Portland Metro)
Max Hourly Rate	$17.00 (Standard); $16.50 (Non-Urban); $18.00 (Portland Metro)

Closing Date 03/02/2025 11:59 PM

For additional information please contact: Natalia Fernandez at natalia.fernandez@oregonstate.edu

Archivist - Montana Historical Society

Melissa Pomeroy — Thu, 06 Mar 2025 17:55:15 GMT

Archivist - (25140475)

Do you want to go to work every day in an amazing building that displays Montana’s history?

Do you want to join an agency of committed, inspired individuals?

Do you want to be a part of a wonderful team of library and archive professionals in an agency dedicated to preserving and sharing Montana’s history?

If you answered yes to any of these questions, then the Montana Historical Society (MTHS) might be the perfect place for you! MTHS offers a unique workplace for its employees. It’s filled with friendly and creative staff members who work together to offer the public exciting and innovative ways to experience Montana’s history.

MTHS invites applications for the position of Archivist. The Archives is charged with identifying and collecting non-public records, manuscripts, and documents of historic significance. The Archives is also responsible, by statute, for the collection, organization and preservation of state government and local government records with historic significance. Archives staff acquire, analyze, arrange, and preserve these materials to make them available to the public. Government records provide both public accountability as well as documenting significant events in Montana past and present.

Function: The Archives is a department within the Library & Archives Program of the Montana Historical Society. Under the direction of the State Archivist, this position will be an integral member of the Archives team. The successful candidate will evaluate, acquire, arrange, describe and provide access to a wide variety of historical records of varying formats, along with other duties. Among other tasks, the ability to exercise sound judgment, be detail orientated, have great time management skills, along with a welcoming and friendly attitude, is important to this position.

Other: The Archivist will work a 40-hour a week schedule, Monday through Friday. This position is not eligible for telework.

The MTHS, guardian of Montana’s memories, is in beautiful Helena, Montana. Come join us at the MTHS where we work together to preserve the past, share Montana’s stories, and inspire exploration, to provide meaning for today and a vision for tomorrow!

Representative Duties:

Preserve collections such as artifacts, artwork, records, photographs, or other materials using professional preservation methods.
Organize, identify, catalog, describe, and classify collections to allow easy access to information.
Research, locate, negotiate, and acquire new materials for permanent collections, exchange, or loan.
Authenticate and appraise collections for historical significance.
Create, administer, and maintain cataloging, and databases, incorporating current advances in electronic information technology.
Implement policies and procedures for public access to and use of collections.
Provide reference services, workshops, instructional educational sessions, and assistance for users needing access to collections.
Research and record the origins and historical significance of collections.
Provides consultation to other institutions about conservation and preservation of archival materials.
Determines priority for archival collection processing based on agency standards, historical significance, and professional standards.
Establish and administer policies and procedures for public access and use of archival materials, considering their effect on the historical objects.
Address escalated reference inquires and complaints.

Skills:

Thorough knowledge of modern archival theory, standards, and practices and their implementation.
Knowledge of ArchivesSpace or other content management system.
Knowledge of MARC, DACS and EAD.
An understanding of research methods.
Ability to communicate simple and complex ideas effectively, both orally and in writing.
Knowledge of Montana and western history preferred.
Ability to interact well with Library & Archives visitors.

Advertised Physical Requirements:

Must be able to climb, crouch, pull, push, reach, stand, engage in repetitive motions including movements of the hands, wrists, or fingers, move, touch including finger dexterity, communicate, hear including receiving detailed information orally or making fine discriminations in sound and see including color, depth perception or clarity.
Must be able to move and stand for several hours at a time.
The job requires some lifting of heavy volumes and boxes, but most tasks are performed in an office setting.

Qualifications:

Master’s degree in Library and Information Science with an emphasis on Archives.
Alternative qualifications may be considered, such as an MA in History or a related field with a concentration on Montana and Western History.
One (1) - Two (2) years of work experience.

The following items must be submitted to be considered for this position (be sure to mark each attachment as relevant):

Cover Letter
Resume
State of Montana Application (online)

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: Not Applicable

Salary: $27.90 - 27.90 Hourly

Telework Eligibility: Not Telework Eligible Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 2

Employee Status: Regular

Schedule: Full-Time

Job Type: Standard

Shift: Day Job

Travel: Yes, 5 % of the Time

Primary Location: Helena

Agency: Montana Historical Society

Union: Montana Federation of Public Employees

Posting Date: Feb 27, 2025, 11:44:09 AM

Closing Date (based on your computer's timezone): Mar 21, 2025, 11:59:00 PM

Required Application Materials: Cover Letter, Resume

Contact Name: Beth Strandberg | Contact Email: beth.strandberg2@mt.gov | Contact Phone: 406-444-2697 The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices [montanaworks.gov] also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

https://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=25140475&tz=GMT-07%3A00&tzname=America%2FDenver [mtstatejobs.taleo.net]

Map and Records Intern (Graduate) - King County Washington

Melissa Pomeroy — Fri, 28 Feb 2025 00:06:22 GMT

For full post and to apply, click HERE

Job Title: 2025 DLS Internship Program: Map and Records Intern (Graduate)

Organization Name: King County – Dept. of Local Services

Location: Renton, WA

FTE

Internship

Salary $23.88 - $30.27 Hourly

Closing Date 3/2/2025 11:59 PM

For additional information or questions regarding this recruitment, please contact:

Marwan Alqaysi

Human Resources Analyst

(206)477-6222

malqaysi@kingcounty.gov

Archivist - Gates Archive

Melissa Pomeroy — Tue, 21 Jan 2025 23:01:40 GMT

See full text HERE

Gates Archive is seeking a generalist Archivist with breadth of understanding or experience in various archival and related workflows including records management, accessioning, processing, screening, and/or access for physical and born-digital collections to contribute to cross-department operations and projects.

Reporting to the Manager, Collection Development & Description, the Archivist will work closely with the Gates Archive team to provide responsive support for priority initiatives including preparation of large philanthropic collection for access and use.

This is a 2-year limited-term employee (LTE) role, working full-time (40 hours/week, with benefits). This position is eligible for hybrid work, consisting of a minimum 3 days per week onsite with our Seattle based team with the option to work remotely on remaining days.

Compensation and Benefits:

The starting range for this position is $114,467 per annum. Starting pay offers will vary depending on several factors, including relevant experience, knowledge and skills, education and other qualifications. This position also has an opportunity to participate in the company’s peer-to-peer recognition program.

Our health, welfare and additional benefits are best in class and are a significant aspect of our total rewards philosophy. This organization offers a comprehensive benefits package including:

Fully paid medical, dental, vision, life, long-term disability insurance
Generous 401(k) retirement savings plan with up to 6% employer match and additional 4% non-elective contribution
Newly hired employees will receive 18 days of vacation annually (prorated for new hires), 12 sick days annually and 12 paid holidays throughout the calendar year
Generous paid parental and family leave
Mental health resources, fertility and adoption services, charitable giving match, a robust wellness program and more!
Relocation assistance may be provided.

Education and Experience

Education:

A Master’s Degree of Library & Information Science or History or another relevant field or area of study, with a concentration or certification in archival studies, or equivalent combination of education and professional experience

Experience:

5+ years professional work experience in an archive environment acquiring, processing, preserving, and/or providing access to archival collections
Experience with collection management, including creation and interpretation of accession records or collection policies
Experience and/or training in records management, including experience working with donors, partners, or stakeholders to develop, refine, or apply records management schedules and screening records for sensitive content, including interpreting and applying access restrictions or embargos for access to and/or use of archival materials
Experience developing and overseeing workflows, managing priority, and collaborating with technologists to identify, test, and deploy new tools
Experience using collection management, access, and discovery systems, or asset management systems
Experience developing or maintaining records management policies and processes, preferred
Experience supporting end-to-end acquisitions workflows for born-digital and physical materials, preferred
Experience performing basic preservation techniques to archival materials (e.g. document flattening, fastener removal, rehousing, humidification, etc.), preferred

University Archivist - Foley Library

Melissa Pomeroy — Wed, 15 Jan 2025 22:17:50 GMT

For full post and to apply click HERE

The University Archivist in Foley Library will provide leadership and direction for Foley Library’s University Archives and Special Collections using both forward-looking and well-established techniques for recruiting, managing, and processing collection materials in various formats, including born digital. They will also develop crucial relationships across campus, particularly academic departments, other galleries, libraries, and museums of the campus, and student organizations; with other archives, including the Jesuit Archives & Research Center; and with community members and groups, including regional Tribes.

The budgeted annual salary range that the University reasonably expects to offer for this position is $60,320 annually.

Digital Operations Manager- Montana State University Library

Melissa Pomeroy — Tue, 14 Jan 2025 20:22:20 GMT

Come work with us at MSU Library in beautiful Bozeman, Montana! The Digital Operations Manager provides key project management for unique digital collections. This includes leading and facilitating a cross-departmental team, acting as liaison with clients when launching projects, and staying up-to-date with digital library technologies, equipment, and techniques. Starting $24.388 per hour, commensurate with experience, education, and qualifications.

https://jobs.montana.edu/postings/45081

Best, Jodi

Anchorage Museum is seeking an Archivist

Melissa Pomeroy — Tue, 14 Jan 2025 16:26:19 GMT

For the full post, click HERE

Salary: $60,000/year

The Anchorage Museum is looking for an Archivist to join our team to help fulfill our mission of preservation through access. Under the general supervision of the Deputy Director of Collections and Conservation, the Archivist is responsible for the care and knowledge of archival and photographic materials in the Atwood Resource Center, including planning, organizing, accessioning, processing, and preserving all varieties of archival materials. The incumbent will facilitate discovery and access to Museum archives and library holdings and provides public and internal reference services to a wide variety of users. This position is a key liaison in managing and providing access to archival and library collections, including photographs, books, periodicals, rare books, maps, and other printed and electronic resources.

Digital Collections and Metadata Specialist, Mansfield Library (Missoula)

Melissa Pomeroy — Fri, 10 Jan 2025 17:03:37 GMT

See full post HERE

Salary:$20.93 Hourly
Location: Missoula Mountain Campus
Job Type: Hourly Staff Full-time
Job Number: 202400242
Sector: UM Provost
Department: Mansfield Library, UM
Opening Date: 12/31/2024
Closing Date: 2/2/2025 11:59 PM Mountain
FLSA: Determined by Position
Bargaining Unit: FOCUS-MFPE

Description

The Mansfield Library invites applications for a Digital Collections and Metadata Specialist to help enhance access to materials in the Mansfield Library’s Archives and Special Collections.

The individual in this position must be detail oriented, able to prioritize and multitask, work productively individually and as a member of a team, and communicate effectively in person and in writing.

Examples of Duties and Responsibilities

Creating and maintaining metadata for digital items and digital collections from Archives and Special Collections using appropriate metadata standards and best practices.
Overseeing the digitization of archival collection material.
Supervising student employees in direct support of collection access activities.
Assisting with the creation and editing of bibliographic records for ASC resources such as archival collections and oral histories.

Minimum Qualifications

Bachelor’s degree and two (2) years of related work experience, or an equivalent combination of education and experience.

Experience with or advanced knowledge of metadata creation for library and/or archival materials such as by using AACR2, RDA, MODS or Dublin Core;
Experience working with or advanced knowledge of controlled vocabularies and/or thesauri, such as LCSH, TGM, AAT, etc.;
Demonstrated comfort with technology, and ability to learn and use new technologies (hardware and software) independently;
Knowledge of digital file formats, and ability to apply internationally accepted best practices and standards for digitization;
Basic understanding of archival and/or special collections materials and their uses;
Basic knowledge of supervisory principles and practicies;
Demonstrated commitment to diversity and inclusion;
Demonstrated strong analytical and organizational skills.

Preferred Qualifications

We are most interested in finding the best candidate for the job. We encourage you to apply even if you don’t have the preferred qualifications at this time.

Experience cataloging library and/or archival materials using MARC;
Experience creating authority headings;
Experience with metadata harvesting and crosswalks;
Knowledge of DACS (Describing Archives: Content Standard)
Experience using digitization equipment, such as flatbed and overhead scanners or camera-based image capture systems;
Experience managing digital/digitization projects, such as those undertaken by academic libraries.
Experience implementing accessibility guidelines and best practices (ie. WCAG guidelines);
Experience working with and/or conducting research with archival and/or special collections material;
Experience supervising employees;
Experience with Photoshop;
Experience with ABBYY FineReader or other optical character recognition software
Basic knowledge of or experience with Open Refine

Additional Information

Position Number: 073600

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Probationary Period: Six (6) months minimum

Salary: $20.93/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department.

Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Screening of applications will begin after the closing date of February 2, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:

Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
Detailed Resume – listing education and describing work experience
Three (3) Professional References – names and contact information

City Archivist - Seattle

Melissa Pomeroy — Fri, 10 Jan 2025 16:45:53 GMT

See full post HERE

Salary: $50.08 - $89.61 Hourly

Location: Seattle, WA

Job Type: Civil Service Exempt, Regular, Full-time

Job Number: 2025-00026

Department: Legislative Department

Opening Date: 01/08/2025

Closing Date: 1/21/2025 4:00 PM Pacific

Position Description

The City of Seattle is seeking a dynamic, innovative, and service-oriented individual to serve as the City Archivist (Manager-LEG). This is a Civil Service exempt, regular position in the Office of the City Clerk, a division of the Legislative Department.

As City Archivist, you will manage the Seattle Municipal Archives and the Citywide Records Management programs, City-wide programs offering a rich resource of historical information on Seattle city government to the global public, and provide expert support of internal business functions and comprehensive records and information management services to City agencies. Additionally, you will work to improve archives and records management practices across municipal departments, develop training programs, and guide policy implementation. You will champion and spearhead initiatives for electronic records management and provide expert advice on archives and records management.

The City Archivist role has general administrative responsibility for the development and implementation of these programs and the authority to recommend City-wide policies and rules related to the management and preservation of records. As a member of the Office of the City Clerk’s leadership team, you will report directly to the City Clerk and collaborate with management and leadership in the City Clerk's Office to carry out the vital historical information services function for City government and the citizens of Seattle.

Job Responsibilities

Establish, implement, and maintain a strategic plan and governance framework for the City to effectively and efficiently manage public agency records, information, and data regardless of physical format or characteristics, including developing strategies to ensure the collection and long—term accessibility of public records in all formats.
Provide management and leadership direction and oversee all core functions for the SMA and CRMP Programs.
Manage, select, instruct, schedule, train, and evaluate the activities of assigned personnel.
Assist with staff recruiting and make hire recommendations.
Lead city-wide efforts for acquiring, maintaining, and stewarding city archival records.
Prepare and monitor work plans and prepare annual reporting materials.
Develop, review, and implement all policies and procedures specific to SMA and CRMP.
Plan, coordinate, and oversee outreach activities including public programs, presentations, exhibits, newsletters, and other appropriate programs to provide educational services to the city and the general public.
Engage with community groups, educational institutions, and other relevant organizations to ensure diversity and representation in archival records and preservation.
Serve as an information and knowledge resource for City government; provide direct reference service to City Council.
Conduct special projects with City departments, external consultants, agencies, and vendors, and establish high-level partnerships for sharing Seattle’s history.
Assess potential records for intake and advise on electronic and born-digital records storage.
Identify grant opportunities, write grant applications, and administer grant programs.
Support programming for disaster preparedness.
Determine the programs’ budgetary and purchasing needs, prepare justifications, and present data to the City Clerk for unit budgets.
Maintain archival technologies and equipment.
Develop and present recommendations to the City Clerk and/or City Councilmembers as needed. May require presentation in a public meeting setting. Implement approved recommendations.
Serve as a member of the Division management and leadership teams.
Serve on intra-departmental teams and lead teams as assigned, providing team supervision and project supervision and/or leadership as needed.
Engage in the core functions of the program as appropriate to the division of labor among staff.
Serve as department floor warden.
Serve in Division line of succession for emergency management.
Serves as a single point of accountability for archival inquiries and expands diversity in collections.
Participates in the City’s Information Governance meeting.
Other duties as assigned/ required.

Qualifications

You will need to possess the following minimum qualifications (or a combination of education, training, and/or experience that provides an equivalent background required to perform the work of the class):
Master's Degree in History, Library and Information Science, Public Administration, Political Science, or related discipline with coursework in archives and records management, or a combination of education and experience that would prepare a candidate to complete the listed job duties.
Five or more years of progressively responsible professional experience managing an archives and/or records management program.
Five years of experience supervising and/or managing professional staff.
Experience in a government archives and records program, or program of similar breadth.
Demonstrated knowledge of records storage and information retrieval and repository management for both physical and digital records.
Competency in standard desktop computer applications.
Demonstrated knowledge and/or skills in digital records systems.
Experience in outreach and advocacy.
Experience managing electronic records or significant training in issues related to preservation of electronic records.

Architecture and Design Project Archivist – Oregon Historical Society

Melissa Pomeroy — Tue, 31 Dec 2024 17:53:12 GMT

For full post and to apply, click here: https://recruiting.paylocity.com/Recruiting/Jobs/Details/2927558

Location: Portland, OR

Salary range: $25.22 - $27.54 hourly rate

Job Type: Full time, temporary (2 years)

Opening Date: 12/27/2024

Position information: With two years of funding secured, the OHS Research Library is excited to begin the first phase of a multi-year project to uplift and expand all aspects of care for the architecture, engineering, landscape architecture, and design (AELAD) archival records in our repository, which span from the 19th century to recent years. The project archivist will work hands-on with our highest priority AELAD collections that serve to document Oregon’s built environment through works of historical importance, evidentiary value, artistic merit, and international significance. Their work and input will inform and influence the development of procedures, workflows, and collecting policies for AELAD records, having a direct impact on the future of the program.

The ideal candidate:

has experience processing archival collections of various physical formats.
has an interest in architecture and design and learning to care for these types of archival records

is motivated to illuminate the collections by bringing order to physical storage and clarity to public-facing description, building valuable expertise in the process

is comfortable with potential occasional public speaking and outreach

seeks a professional yet caring work environment with good benefits and great colleagues

Project archivists and recent graduates with processing experience, we invite you to apply to come work with us in Portland as part of the library's collections team! Applications will be reviewed starting January 20, 2025.

About Us

The OHS Research Library is committed to providing broad access to its collections and online resources for teaching, learning, and research, both onsite in our renovated downtown Portland library and online through robust digital collections and digital history websites. The library holds the largest collection of archival and published materials relating to the history of Oregon, including the historical regions of the Oregon Country and the Oregon Territory. Our collections serve as a foundation for scholars, teachers, students, and the general public to research and reflect on our state and regional history. The resources and staff of the research library play a significant role in fulfilling OHS’s mission to “preserve our state's history and make it accessible to everyone in ways that advance knowledge and inspire curiosity about all the people, places, and events that have shaped Oregon.”

The Oregon Historical Society practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are, furthermore, committed to building a diverse workforce and strongly encourage applications from candidates of diverse backgrounds.

See full posting and submit resume and cover letter at: https://recruiting.paylocity.com/Recruiting/Jobs/Details/2927558

Washington State Archives - Records Consultant

Melissa Pomeroy — Tue, 24 Dec 2024 16:54:15 GMT

For full post and to apply, click HERE

Salary: $50,328.00 - $67,716.00 Annually
Location: Multiple Locations Statewide, WA
Job Type: Full Time - Permanent
Job Number: 24 AR LAP2 0870
Opening Date: 12/12/2024

Records Consultant - Library and Archival Professional 2
Full time, Permanent

This position supports the Archives mandates to gather, disseminate, and train agencies on all phases of records management practices, methods, procedures, and techniques for the efficient and economical storage and preservation of records. The position reports directly to the State Records Manager and provides advice, training, and consultations to government agencies, develops online educational resources, and assists with the development and review of retention schedules.

We currently have openings in Olympia and Cheney, WA. This recruitment will be used to fill multiple vacancies.

Duties

Provides advice and consultation to government agencies
Tasks include:

Answers routine questions from external customers relating to archives and records management issues with professional in-depth knowledge.
Independently conducts on-site consultations to provide advice and assistance to customers on routine archives and records management issues.
Builds and maintains working relationships with internal and external customers.
Promotes and facilitates the use of archives services by local and state government agencies.
Supports and assists the administration of the local records grant program.

Develops online resources
Tasks include:

Develops clear, concise, and easy to follow advice sheets, “How-to” videos, forms/templates, and other tools to assist government agencies with routine archives and records management issues.
Researches legal issues, best practices and approaches taken in other jurisdictions as part of the development of the online resources/tools using professional in-depth knowledge.
Reviews existing online resources to ensure they are up-to-date and relevant.

Assists with development and review of retention schedules
Tasks include:

Identifies and recommends improvements to retention schedules.
Assists with the editing of records retention schedules.
Assists with preparation of meeting agendas, meeting packets, drafting of minutes, and giving public notice of meetings.

Presents training
Tasks include:

Presents in-person training and webinars to government agencies and other stakeholders on archives and records management topics.
Organizes presentation arrangements such as booking venues, organizing catering, registrations, and printing of handouts.

Miscellaneous
Tasks include:

Provides backup support to archives’ research services
Other duties as assigned

Qualifications

Required Qualifications:

Master's degree involving archives and records management, history or related field.
One year of experience as a professional archivist and/or a records management consulting.
Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position.

Preferred/Desired Qualifications:

Experience with records retention schedules, particularly government.
Experience presenting training to small and large groups either in-person and/or via webinars.

The Washington State Archives preserves and provides the people of Washington with easy access to millions of legal and historical records of our state and local governments. Washington's Digital Archives is the first of its kind in the nation and accessible worldwide via the web.

Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. Archives branches are on the Capital Campus in Olympia and college campuses around the state.

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

Washington State Archives - Acquistions Archivist

Melissa Pomeroy — Tue, 24 Dec 2024 16:49:44 GMT

For full post and to apply, click HERE

Salary: $56,880.00 - $76,608.00 Annually
Location: Multiple Locations Statewide, WA
Job Type: Full Time - Permanent
Job Number: 24 AR LAP3 0990
Open Date: 12/19/2024

Acquisitions Archivist - Library and Archival Professional 3
Full time, Permanent

This position is responsible for providing complex advice, consultation, and training to government agencies and for providing the proper management, transfer, and access to archival records of Washington’s government agencies. This position reports to the Branch Manager.

This recruitment will be used to fill multiple vacancies. We are currently filling vacancies in the following locations: Olympia, Bellingham, Bellevue and Ellensburg.

Duties

Acquires and preserves records of Washington's government agencies
Tasks include:

Guides the transfer of records from client agencies to the archives for accessioning. Tasks include; assisting with appraisals, advising on preparation of records for transfer; and documenting records arrangement and file/folder nomenclatures for use in access descriptions.
Serves as senior-level technical consultant to government agencies on archival electronic records and advises on electronic records management practices that enable seamless transfers to State Archives.
Prepares and delivers complex training to government agencies on the use of ingestion and access tools.
Manages user accounts for tools and applications used by client agencies and internal division staff.

Provides access to holdings of State Archives
Tasks include:

Receives and fulfills complex requests for records from the public and client government agencies.
Creates and improves descriptive metadata and organizes archival records to improve discovery. Oversees the indexing of records at the item level for online access.

Assists with the growth and enhancement of digital archives
Tasks include:

Assists in the long term planning and implementation of increased online access to electronic records collections.
Evaluates and makes recommendations on improvements to tools and workflows used by client agencies, the public, and internal division staff. Advises State Records Manager of needed changes to Records Management advice sheets and training videos related to electronic records.
Promotes archival holdings through outreach events.
Serves on divisional committees and working groups as assigned.

Miscellaneous
Tasks include:

Keep current with changing technologies for the preservation of and access to born digital records by attending workshops and classes assigned by supervisor.
Other duties as assigned.

Qualifications

Required Qualifications:

Master's degree involving archives and records management, history or related field
Three years of experience as a professional archivist
Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position

Preferred/Desired Qualifications:

Familiarity with electronic records, including file formats and properties related to their long term preservation and access.
Experience creating description metadata using the DACS standard.
Experience facilitating state public records laws.

The Washington State Archives preserves and provides online access to millions of legal and historical records of our state and local governments through its Digital Archives website. Washington's Digital Archives was the first of its kind in the nation and in twenty years has increased its holdings to over 250 million records, with nearly 100 million available online. To support government agencies with organizing and transferring the increasing number of born-digital records, the Washington State Archives is hiring Acquisitions Archivists with experience in electronic records for its branches in Bellevue, Bellingham, Ellensburg and Olympia. We welcome applications from qualified candidates who are excited to join us in ensuring the preservation and accessibility of digital and paper archival records for present and future research.

Photographs and Visual Materials Archivist-University of Washington

Melissa Pomeroy — Thu, 12 Dec 2024 17:18:04 GMT

For full post, or to apply, click HERE

Req #:	241041
Department:	UNIVERSITY LIBRARIES
Appointing Department Web Address:	https://lib.uw.edu/specialcollections/
Job Location:	Seattle Campus
Job Location Detail:	Onsite
Posting Date:	11/19/2024
Closing Info:	Closes On 01/02/2025
Salary:	$5,953 - $7,500 per month
Other Compensation:
Union Position:	Yes
Shift:	First Shift
Benefits:	As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

Manages photographs and visual materials collections (photographs, graphics, etc.) including accessioning and processing, coordinating the preservation and digitization of materials for preservation, public access and outreach.
Supports the direction and goals of the UW Libraries Special Collections Division regarding work on photo/visual materials collections.
Hires, trains, and supervises volunteers, interns, and student employees, assuring their work is in line with archival standards and best practices.
Appraises and processes photographs and visual materials collections.
Researches and determines rights management and permissions issues related to photograph and visual material collections reproductions.
Assists with reproduction of photographs and visual materials including managing orders, and permissions, invoicing, vendor communication, and preservation.
In collaboration with curators, develops processing plans for collections, including determining the level of granularity of description and recommending materials for conservation and preservation treatment.
Collaborates with Technical Services team to develop and implement workflows, rehouse collections, write and edit EAD finding aids according to DACS standards, and manage collections spaces and archival supplies.

Public Service and Outreach
Provides reference service.
Manages gift and grant funding for photograph collections, and identifies appropriate uses and projects for external funds.
Coordinates with Technical Services to develop procedures and workflows for both in-house and vendor provided reformatting of Special Collections photographs, in collaboration with Special Collections staff, Preservation, Information Technology Services/Digital Strategies and other internal and external stakeholders.
Makes recommendations with regards to identifying and evaluating photographs and other visual materials for digitization.
Collaborates with Libraries Copyright Librarian and other stakeholders to develop legally and ethically grounded digital reformatting and access policies.
In collaboration with Preservation and other stakeholders, helps to develop workflows to support access to and preservation of photographs and other virtual materials, including reproduction requests.
Assists users with complex research-related questions at the Reference Desk, via telephone, and through LibAnswers and email.

General and other Duties
Performs any other related duties that will help Special Collections sustain and enhance their services, fulfill the Libraries' mission and vision, and align with the Libraries' values.
Understands and abides by the Libraries Personal Communication Responsibilities.
Communicates appropriately, effectively and positively.
Plays an active role in staying informed and participating in Libraries and Special Collections unit meetings, activities and events.
Demonstrates a commitment to equity and inclusion and an understanding of the contributions that a diverse workforce brings to the workplace.

MINIMUM REQUIREMENTS
Master’s degree with an archival focus or a domain specific field, and 1 year of archival work experience

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS
Experience managing collections of photographs and visual materials.
Experience with preservation of photographs and visual materials.
Experience with digital preservation of photographs and visual materials.
Experience with community outreach.
Public Service experience.
Knowledge of MARC, EAD, XML, ArchivesSpace, and other archival encoding systems as well as tools for description of archival materials, such as RDA, LCSH, LCGTM, AAT, and AMIM.
Ability to function well in a rapidly changing environment, work effectively within a large complex organization, and exercise initiative.
Ability to work independently as well as collaboratively as a member of the Technical Services team, with colleagues in Special Collections and other Library units.
Attention to detail.
Demonstrated ability to think flexibly and creatively.
Experience identifying and handling restricted material and culturally sensitive collections.

DESIRED QUALIFICATIONS
Specialized education in history, management, preservation, and technology of photographs.
Archival or Library related degree.
Experience managing all aspects of photographs and visual materials collections in a historical archive.
Experience in managing digital preservation of photographs.
Experience supervising staff, students, interns, and volunteers.
Familiarity with ArchivesWest and Orbis-Cascade Alliance archival practices.
Familiarity with Aeon or other Atlas Systems software.
Familiarity with digitization and digital collections metadata creation and the CONTENTdm platform or similar digital asset management systems.
Knowledge of and/or interest in Pacific Northwest history.

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Senior Archivist - Visual Resources Hybrid - St. Joseph Residence Seattle

Melissa Pomeroy — Thu, 12 Dec 2024 17:11:12 GMT

For full post and to apply, click HERE

Job Identification: 333647
Job Category: Administrative Support
Posting Date; 12/11/2024, 11:25 AM
Locations: St Joseph Residence Seattle-Seattle(HR) (Hybrid)
Job Schedule: Full time
Job Shift: Day
FTE: 1

Salary Range by Location:
Washington: Western - Except Tukwila: Min: $29.04, Max: $45.30
Washington: Southwest - Olympia, Centralia & Below: Min: $27.86 Max: $43.46
Washington: Tukwila: Min: $29.04, Max: $45.30
Washington: Eastern: Min: $24.79, Max: $38.67
Washington: South Eastern: Min: $25.97, Max: $40.51

Job Description

Providence is calling a Senior Archivist - Visual Resources who will work on a hybrid set-up in Seattle, WA office.

This position serves both the Sisters of Providence (Mother Joseph Province) and Providence Health & Services. Position has primary responsibility for managing the selection, preservation, processing, and access to visual resources in all formats including print collections, negatives, film, videotape, and born-digital assets in Providence Archives. The incumbent manages the digital asset management system (DAM) and helps to maintain, and adds records to, the content management system (CMS).

The nature of some historical and visual material requires confidentiality and use of good judgment when dealing with such records.

The incumbent performs all duties in a manner that promotes Providence mission, values, and philosophy. In all aspects, he/she serves as a role model for the values and mission of the organization.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Strategic And Management Services and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications:

Bachelor's Degree History, American Studies or related discipline with knowledge of photograph conservation and history of photographic processes. Or Appropriate combination of work experience and education may be substituted for a degree.
5 years Archives experience involving administration of photographic and visual resources, preservation, arrangement and description, reference and coordination responsibilities.
3 years Experience with archival database software required. Familiarity with archival preservation standards and reformatting options is required
3 years Thorough knowledge of standard Microsoft Office applications is required.

Preferred Qualifications:

Master's Degree Related discipline with archival studies coursework. Or equivalent educ/experience
Current certification by the Academy of Certified Archivists

See job post for more information and to apply

Mukurtu Support and Training Specialist; WSU Libraries

Melissa Pomeroy — Tue, 26 Nov 2024 16:31:59 GMT

For the full post, visit wsu.edu/jobs, select your appropriate employment status, and search for R-12571

The Opportunity:

The Washington State University Libraries invites applications to apply for a Librarian 2 serving the role as the Mukurtu Support and Training Specialist, a full-time, 12-month, grant-funded, 2-year fixed-term position with the possibility of extension, based on the Pullman campus (remote and hybrid possible). This position reports to the Digital Applications Librarian.

As the Mukurtu Support and Training Specialist, you will assist with the delivery of regional and remote training workshops at Mukurtu Hubs, Tribal partners, and other institutional hosts; support the development of self-paced training courses; assist with the creation and dissemination of support resources and training materials; coordinate with Mukurtu Hubs and Mukurtu Community Curation Specialists (MCCS); conduct surveys and assessments of Hubs and MCCS skills and needs; and support the Hubs, Spokes, and MCCS with their ongoing projects.

As a part of a larger team comprised of personnel from the Center for Digital Scholarship and Curation (CDSC) and the Libraries Systems Office at Washington State University, this position will support the Mukurtu Hubs and Spokes, as well as all Mukurtu users, through developing and delivering Mukurtu support, training, and educational resources; and will coordinate with the Mukurtu Hubs and Spokes, and Mukurtu Community Curation Specialists by providing logistical and organizational support to help ensure they can carry out their Mukurtu programming and outreach. The Mukurtu Team Lead will lead training, work priorities, and logistics (travel, professional development opportunities, progress) at the CDSC, Washington State University Libraries and remotely. The Mukurtu Support and Training Specialist will receive in-depth training on all aspects of Mukurtu CMS as part of their onboarding. Training will include in-depth knowledge and skills using all aspects of Mukurtu CMS, collaborative curation processes and workflows, digital stewardship lifecycles, and community engagement. Early career information professionals are encouraged to apply.

Annual Salary Range: $65,000 - $67,500 | In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position or as mandated by a U.S. Department of Labor prevailing wage determination.

Job Duties & Responsibilities

Provide Mukurtu-focused training and support to the Mukurtu Hubs and Spokes, and Mukurtu Community Curation Specialists. Both in person and remotely.
Coordinate with Mukurtu Hubs and Mukurtu Community Curation Specialists to support the completion of their deliverables.
Plan, deliver, and process surveys and assessments of the Hubs and MCCS skills and needs.
Provide support to all Mukurtu users through all Mukurtu CMS channels.
Create and disseminate new support resources for Mukurtu CMS and related topics.
Assist the Mukurtu CMS development team.

Scholarship, Service, & Professional Development

Conduct research for publications and presentations in areas of library and information science and other scholarly subjects.
Maintain current awareness of digital library trends, content management technologies and Library Information Systems by reading professional literature, participating in professional organizations and committees, and attending workshops, institutes, seminars and conferences at local, state, regional, national and international levels.
Share with CDSC, library, and wider University colleagues’ relevant knowledge gained from professional activities and use that knowledge to improve outreach and engagement and digital archives knowledge in the libraries and across campus.

Required Qualifications

Master of Library Science or Master of Library and Information Science from an ALA-Accredited Library and Information Studies program at date of hire or relevant terminal degree or equivalent community experience.
Experience with library or archival collections, procedures, workflows and content management systems.
Familiarity with current digital library trends, practices and theories.
Excellent interpersonal, verbal, written, organizational, problem-solving and planning skills.
Ability to work creatively, collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues.
Demonstrated commitment to work with diverse sets of stakeholders.

Preferred Qualifications

Experience with managing collections.
Experience with reviewing and creating metadata.
Experience working with or supporting a content management system, or other digital archives projects.
Experience training and/or working with diverse communities.
Strong attention to access, privacy, and issues related to inclusion and diversity.
Familiarity with Mukurtu CMS.
Strong attention to diverse needs, access issues, learning needs, and community work.
Willingness to work in a fast-paced, deadline driven team environment.
Experience with curricular creation, educational models, instruction and outreach to diverse sets of stakeholders.
Experience creating training materials.

Questions may be directed to Sheila Kite, sheila.kite@wsu.edu, 509-335-1535.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For a more detailed summary of benefits offered by WSU for Faculty please review the summary of benefits for WSU Faculty and Total Compensation.

FTE: 100%

Overtime Eligibility: This position is overtime eligible.

Temporary End Date: This is a temporary position expected to end on December 31, 2026. Renewal is dependent on the need for extension and/or if additional funding is secured to extend employment.

Posting Close Date:

Applicants must submit their completed application by Sunday, December 8 at 11:59PM.

Application Instructions:

Applicants must upload all required documents listed below to their online application. Application materials should clearly communicate how the applicant meets all required qualifications.

External candidates, please upload all documents in the “Resume/CV” section of your application.
Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

All documents must be attached before submitting the application. The application cannot be edited once submitted.

Documents may be submitted in one file or separate files.
Applicants are encouraged to upload as a PDF if possible.
Applicants will be requested to provide contact information for professional references within the online application.

Required Documents:

Curriculum vitae
Cover letter summarizing the candidate’s qualifications, interest in the position, experiences, and career goals
Statement of contributions to diversity, equity, and inclusion

To Apply:

Visit wsu.edu/jobs, select your appropriate employment status, and search for R-12571.

Reference and Digital Access Archivist (Archivist 1) - State of Oregon

Melissa Pomeroy — Sun, 13 Oct 2024 15:07:14 GMT

Application Deadline: 10/29/2024

Agency: Oregon Secretary of State

LOCATION: Salem, OR

In-state hybrid remote work is available for this position with supervisor approval.

SALARY:

$5,323 - $8,170/per month Non-PERS Rate

$5,643 - $8,660/per month PERS Rate

For full description and to apply: https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--SOS--Archives/Reference-and-Digital-Access-Archivist--Archivist-1-_REQ-166735-1

WHAT YOU WILL DO:

This position engages with the public and government employees to provide access to the historically significant records within the collection of the Oregon State Archives (OSA). This position supports preservation and access through the digitization of records in all formats. This position contributes to the lifecycle management of electronic and born digital records. This is accomplished in part by, but not limited to:  

Providing outstanding service and guidance to researchers by phone, email, or in person by determining the scope of inquiry and identifying resources available at the Oregon State Archives, Oregon state agencies, or other repositories. 
Educating researchers on OSA’s policies regarding access and the availability of records, including use of finding aids, bibliographic resources, and the agency’s electronic records access system (ORMS).
Providing instruction on the use of equipment for purposes of access, reproduction, and migration.
Identifying and digitizing analog records in accordance with unit rubrics. Contributing to the development of rubrics.
Filing digitized and born-digital content into OSA’s content management system and maintaining metadata in accordance with archival standards.
Updating policies, procedures, and workflows relating to electronic records management.
Contributing to the success of OSA’s intern and volunteer program by collaborating with colleagues to design opportunities and oversee interns and volunteers.
Remaining current on best practices and trends relating to reference, preservation, digitization, metadata, and electronic records.
Creating an inclusive and welcoming environment for all users of the archives as well as for colleagues.
Serving as a representative of the OSA on national/statewide working groups, committees, and task forces.

For explicit duties, please request a copy of the position description from HR.SOS@SOS.oregon.gov.

TO QUALIFY:

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't meet every one of our desired qualifications listed.

Your application must demonstrate education and/or experience in the following:

Possess a Certified Archivist (CA) Certification

Bachelor’s degree or higher that includes 30 semester hours or 45 quarter hours of courses in archival science, history, political science,  government, library science,  American civilization, economics, public administration, or records administration*

 AND

Two years of professional experience**

*You must submit a copy of all transcripts no later than time of interview to receive credit for college degrees or coursework. Credits must be from an accredited college or university.  Transcripts must include name, coursework and indicate that a degree was obtained.  On-line transcripts are acceptable.

** Professional experience must have been in archival sciences, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values.  The following are illustrative of kinds of experience that may be accepted as meeting the professional experience requirements: (1) experience as an archivist in Federal, state, religious institution, business, or other archives, or in manuscript depositories, and (2) experience of an archival nature that involved research in archival science, or in a directly related field such as history, government, economics, political science, international relations, or international law.

As the most competitive candidate, your application will demonstrate the following requested skills and experience: 

Providing reference services to internal and/or external users.
Coursework or experience related to the preservation and management of electronic records.
Demonstrated knowledge of overseeing and completing a work-related project.

If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

Archives Coordinator - University of Idaho Library

Melissa Pomeroy — Sun, 13 Oct 2024 14:58:02 GMT

See full post HERE

Location = Moscow, ID

Level of FTE = 1.0 FTE

Temporary, Term, or Permanent = Permanent

Salary Range = $16.93 per hour or higher depending on experience

Job Description = This position reports to the Head of Special Collections and Archives and assists with processing university and manuscript collections, including accessioning, arrangement and description, and preservation of materials in all formats. The focus of the position is to expand access to archival collections by encoding finding aids using Encoded Archival Description (EAD) for contribution to the Archives West consortium and by contributing to the library’s historical blog,Idaho Harvester

. This position supports outreach by creating online exhibits and digital collections as well as assisting with the creation and installation of physical displays in and outside of the library. Providing patron reference service, including assisting with orders and inquiries, is an important component of the position. Other duties may be assigned as needed.

Job Requirements = Experience working with library catalogs or information databases, Experience working independently and as part of a team, Experience providing customer service in a public facing role

Level of Education = High school diploma required, bachelor’s degree preferred

Level of Experience = Some experience in archives or library setting, unpaid is ok

Point of Contact for Application and Name of Supervisor = Dulce Kersting-Lark,

dulce@uidaho.edu

Link to full posting: https://uidaho.peopleadmin.com/postings/45864

Archives and Records Management Assistant - City of Portland Archives & Records Center

Melissa Pomeroy — Wed, 09 Oct 2024 19:53:53 GMT

See full post and apply HERE

City of Portland Office of the Auditor is seeking applicants for an Archives and Records Management Assistant

Job Appointment: Part time, Limited duration
Salary: $18.00 per hour
Duration and benefits: This position is considered a limited duration, casual appointment. Hours may not exceed 1400 within the calendar year and must terminate after two years. This position receives no benefits outside of Sick Time, as defined by City Administrative Rule ARA 3.03: https://www.portland.gov/policies/adopted-rules-auditors-office/human-resources-adopted-rules-auditors-office/ara-303

Opening Date: 10/07/2024
Closing Date: 10/21/2024
(Recruitment subject to close before the listed closing date if 100 applications are received)

THE POSITION:
The City Auditor’s Office is seeking motivated, detail-oriented individuals who can work both independently and with a team to help preserve and provide access to historic city records.

This position reports directly to the Archives’ Collection Manager. The Archives and Records Management Assistant will gain experience in a variety of duties including preserving and cataloging historic records, creating archival quality scans for online access, and assisting the reference team who work to provide public records access to researchers. Additionally, this position may support archivists involved in outreach activities with that connect local history with the community.

Responsibilities of the Archives and Records Management Assistant include:
Welcoming customers and explaining research room policies;
Record retrieval and reshelving services;
Arrangement, description, and basic preservation of historical city records in preparation for public access in the City Archives research room;
Digitization of historical city records for remote public access;
Assisting with outreach programing, such as staffing events or research for exhibitions;
Attending staff meetings as available.

As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office promotes open and accountable government by providing impartial reviews and investigations, access to public information, and services for City government and the public. It employs nearly 50 staff members working in seven divisions, one of which is Archives and Records Management.

Successful candidates will have:

Excellent organization, communication, and analytic skills;
Data entry skills and a familiarity with Windows operating systems and common applications such as those included in Microsoft Office;
Ability to take direction, follow procedures, and to work independently;
Applicants are required to pass a criminal background check before employment can begin;
An interest in archives, information management, library science, history, or public administration.
Experience or interest in customer service.

The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.

WORK SCHEDULE:

Office hours: 8:00 a.m. to 4:30 p.m. Tuesday - Thursday.
The Research Room is open Tuesday/Thursday 12:00 p.m.-4:00 pm and Wednesday 9:00 a.m. – 1:00 p.m.

Work schedules are based around the hours the Research Room is open and may require some flexibility regarding days and times.
The number of work hours per week is negotiable but will not exceed 24 hours.

INTERVIEW ACCOMMODATIONS:
All candidates in consideration for any role can request accommodations throughout the application and scheduling process. If selected for an interview, you will be presented with the option to request a reasonable accommodation. A reasonable accommodation includes any adjustment or change to the application or hiring process, the way the job is done or to the work environment that allows a person with a disability to perform the essential functions of that job and enjoy equal employment opportunities.

Examples of reasonable accommodations during the interview process include (but are not limited to):

Breaks during the interview
Sign language interpreter
Closed captioning turned on during virtual interviews
If feasible, the option of an in-person vs virtual interview
Interview questions printed out for the interview, or posted on screen if virtual

To Qualify

TO APPLY:
Submit two documents:

(1) A resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.

(2) Responses to Supplemental Questions
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. Your application will be deemed incomplete and ineligible to move forward if these questions are left unanswered.

Question 1: Tell us about your ability to review details and reconcile errors. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

Question 2: Tell us about your ability to work independently, exercise judgment, and problem solve. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

Question 3: Tell us about your experience: as a member of a historically underrepresented group participating in government decision-making; ensuring equitable operations or program outcomes; making workplaces and/or public spaces more inclusive; or exposure to racial inequities and actions you took to help resolve them. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

The Recruitment Process

Applicants must submit their resume and responses to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.

Recruitment Timeline (subject to change)
Application period: 10/07/24 – 10/21/24
Applications reviewed: Week of 10/21/24
Interviewed: Week of 11/4/24

Additional Information

Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Work location: The position is based in the Portland Archives and Records Center, 1800 SW 6th Ave.

Temporary Records Service Technician Assistant - Snohomish County WA

Melissa Pomeroy — Wed, 02 Oct 2024 20:10:35 GMT

See full post, and apply HERE

Salary: $19.63 Hourly

Location: Snohomish County, WA

Job Type: Temporary

Job Number: 2024-02136

Department: Information Services

Division: INF-MANDATED

Opening Date: 09/30/2024

Closing Date: 10/9/2024 11:59 PM Pacific

Description

We are currently recruiting a temporary position (not to exceed 1040 hours) within our Snohomish County IT Enterprise Data Management division to assist the Records Center team providing daily records management services to all County departments and locations. The work is conducted predominantly in a warehouse environment with no opportunity for remote work.

*We are currently recruiting for one (1) full time-temporary position and creating an eligibility list. The eligibility list will be valid for 6 months from the closing date of this post.

Job Duties

STATEMENT OF ESSENTIAL JOB DUTIES

Delivers records and materials to requesting departments/individuals and picks up from clients; files, records, blueprints being returned to the Records Center.
Locates records and material requested by client departments, perform checkout procedure.
Assists in reference, retrieving, and disposal of records; assists with historical records searches, preparation and transfer to the Washington State Archives in Olympia and Bellingham.
Assists in the removal and destruction of county records.
Assists client departments and the public in person, by e-mail, fax or over the phone by answering file retrieval requests; locates, retrieves, and delivers requested county records.
Assists in the entry of county record data manually or on a computer.
Assists in preparation of documents to be filmed.

Minimum Qualifications

Six (6) months experience in records management, warehouse operations, general office support; OR, any equivalent combination of education or experience that provides the required knowledge and abilities. Must pass job related tests.

SPECIAL REQUIREMENTS

A valid Washington State Driver's License is required for employment.

Candidates for employment must successfully pass a criminal background investigation, which includes fingerprinting.

Job offers may be contingent upon satisfactory results of a post offer medical examination or inquiry.

Additional Information

KNOWLEDGE AND ABILITIES

Knowledge of:

basic office practices and procedures; computer usage and various software packages related to word processing, spreadsheets and databases;
basic math and spelling.

Ability to:

communicate effectively in writing or orally;
provide effective customer service;
form effective interpersonal relationships with a diversity of others;
handle confidential data with discretion;
work effectively as a team member.

PHYSICAL REQUIREMENTS

Positions in this class typically require standing for 30+ minutes at a time; daily lifting, moving, or carrying of objects up to fifty (50) pounds; daily crouching, crawling, bending, kneeling, climbing, reaching or balancing; daily operation of a motor vehicle on public roads; and weekly focus on a computer screen for 2+ hours at a time..

SUPERVISION

The employee reports to Records Management Supervisor.

WORKING CONDITIONS

Work is typically performed in the usual office environment.

Archivist and Digital Scholarship Manager - Evergreen State College

Melissa Pomeroy — Tue, 24 Sep 2024 22:17:54 GMT

Olympia, Washington

Library & Archival Professional 3

(Working title: Archivist and Digital Scholarship Manager)

For complete details and to learn how to apply for this position visit: https://evergreen.edu/employment/

Position Purpose

Manage the College’s Archives and Special Collections to provide faculty, students, staff, and community members access to locally produced content. Promote digital scholarly communications, and undergraduate and graduate research using primary materials. Manage digital preservation and access of locally produced content, including media, graduate theses, and faculty publications. Serve as the college’s Records Retention Officer by providing training, consultation, and support; coordinate with the Washington State Archives and Records Center to schedule storage, retrieval, and destruction of Evergreen records. In collaboration with the College Art Advisory Committee, help to manage the college’s art collection and conserve art owned by and on loan to the college.

This is a full-time, overtime eligible position on the Olympia campus of The Evergreen State College.

Salary and Benefits: $4,787 – $6,448 per month of full-time work + excellent benefits including paid sick and vacation leave; paid campus holidays; a generous medical, dental, life, and disability insurance package; and a tuition waiver program.

Closes: October 14, 2024

All requested application materials must be submitted by the deadline in order to be considered.

About the College

The Evergreen State College is a progressive, public liberal arts and sciences college located in Olympia, Washington, in the beautiful Pacific Northwest. Since opening its doors in 1971, Evergreen has established a national reputation for leadership in developing innovative interdisciplinary, collaborative and team-taught academic programs. The college has a vibrant undergraduate program, graduate programs, and public service centers that constitute a unique academic setting. The college values a student-centered learning environment, a link between theory and practice, and a multicultural community of diverse faculty, students and staff working together. For more information about Evergreen, please visit our college catalog or our website: http://www.evergreen.edu

Application Process

For details on the application requirements and process visit: https://evergreen.edu/employment/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen’s non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at https://www.evergreen.edu/equalopportunityor contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.

Executive Director - Mt. Hood Cultural Center and Museum (MHCCM)

Melissa Pomeroy — Mon, 09 Sep 2024 19:15:27 GMT

See Full Post HERE

JOB SUMMARY

Your job in the organization is to . . .

Provide leadership and direction to the employees, volunteers, and board members, develop resources to support the Mt. Hood Cultural Center and Museum (MHCCM) and its mission, and manage business administration and day-to-day operations. You will supervise the museum staff and report to the museum Board of Directors.

Your job also involves . . .

Marketing, collection curation and programs, and volunteer recruitment and support.

Compensation: $50,000-$60,000. The pay range for this position is annually based on a full time schedule. Actual compensation will be determined based on prior experience, skills, training, certifications, and education.

Benefits: 10 days paid personal leave annually. National Holidays off. Medical insurance to be negotiated.

MINIMUM QUALIFICATIONS

Indicate the MINIMUM educational level required and the number of years of relevant experience required to perform the duties of the position.

Minimum Education Level

3 - Bachelors (if specific fields, list below)
- Specifics: History, business administration, nonprofits, or related fields:

Minimum Experience Level

Two- Three years (if in specific skills/fields, list below)
- Specifics: Fundraising, non-profit organizations, volunteer and employee leadership and supervision. Experience in museum or historical society preferred.

Substitution Note: If a certain amount of experience can be substituted for educational requirements, indicate so here. Any combination of education and experience that would demonstrate the knowledge, skills, and abilities required for the position.

Driver’s License

Driver’s License required

Desirable Qualifications: Indicate any desirable qualifications ONLY if they are to be included in screening and hiring decisions.

Experience in museum or historical society preferred; grant-writing and/or fundraising experience preferred

KNOWLEDGE, SKILLS AND/OR ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The required knowledge, skills and/or abilities are listed below:

Comprehensive and Demonstrated Knowledge of:

Fundraising and solicitation practices
Financial management, including budget preparation, cash flow management, and analysis of financial reports
Museum and/or historical center operations, standards, and practices
Major gift and annual giving fundraising practices
Prospect cultivation and volunteer recruitment

Demonstrated Skills and Abilities:

Management and leadership skills in non-profit, primarily volunteer-run organizations
Ability to develop new revenue sources through successful fundraising and marketing strategies, including with social media.
Experience in non-profit administration and/or working with a Board of Directors
Use of databases for membership, collections, and analysis, preferred experience with Past Perfect, G-Suite, Microsoft Suite, and/or CRM databases.
Excellent verbal and written communication skills
Strong planning and organizational skills
Experience in staff management, motivation, and development
Working effectively and diplomatically with a variety of publics, including donors, members, visitors, volunteers, Board of Directors, community organizations, government agencies, and other partners.
Self-starter and self-motivator, able to work independently and collaboratively with others.
Grant-writing and fundraising experience

To Apply: Please submit the requested information with a cover letter, your resume, and references. Send information to: info@mthoodmuseum.org and include Executive Director Position in the subject line. This position will remain open until filled.

Special Collections Public Services Specialist - University of Washington Libraries

Melissa Pomeroy — Thu, 01 Aug 2024 18:22:45 GMT

Special Collections Public Services Specialist
University of Washington Libraries

Req #: 237149
Department:     UNIVERSITY LIBRARIES
Job Location:    Seattle Campus
Posting Date:    07/31/2024
Closing Info:     Closes On   08/21/2024
Salary:                $3,749 - $5,010 per month
Union Position: Yes

Under the general supervision of the Director of Special Collections, the Public Services Specialist is responsible for providing and fostering consistently excellent public service to Special Collections’ users and researchers, drawing upon specialized experience with and knowledge of library collections and processes. The incumbent staffs the Special Collections Reading Room, provides reference service in-person and by telephone and email, follows up on complex reference questions, assists in training student assistants, public services students and staff, and assists public services staff in the management of the Reading Room.
Regular hours are Monday-Friday, including one evening a week. Occasional weekend shifts may be required.

For full details: https://uwhires.admin.washington.edu/ENG/candidates/default.cfm?szCategory=jobprofile&jobhistory=1&szOrderID=237149

State of Washington Project Archivist

Melissa Pomeroy — Thu, 20 Jun 2024 22:56:59 GMT

See full post HERE

Salary: $4,072.00 - $5,479.00 Monthly

Location: Spokane County – Cheney, WA

Job Type: Project (limited duration)

Job Number: 24 AR LAP2 PA025 (Project)

Department: Office of the Secretary of State

Division: Archives

Opening Date: 06/20/2024

Closing Date: Continuous

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. Archives branches are on the Capital Campus in Olympia and college campuses around the state.

Library and Archival Professional 2 (Project) Full time, Project

This position supports the mandate of Substitute SB 6125 which stipulates that the Washington State Archives and the Department of Social and Health Services (DSHS) shall work with the University of Washington (UW) Institute on Human Development and Disability, to the extent allowable under federal and state privacy law, to create a collections management and preservation plan that details how the a set of records and artifacts located at Lakeland Village, an institution of the DSHS Developmental Disabilities Administration, will be catalogued and preserved for the purpose of sharing this important history with all Washingtonians. This position reports to the Library & Archival Professional Manager. This project is scheduled through 12/31/2025.

Duties

Create a Lakeland Village Records Collection Management and Preservation Plan

Tasks include:

Creates a records inventory and plan for identified material at Lakeland Village by coordinating with DSHS-DDA, and other agencies as identified.
Attributes appropriate retention schedules and retention periods for the records. Provides a disposition description under current state and federal rules and laws, as well as professional best practices.
Assesses the material for potential preservation concerns and notes possible reparation activities.
Identifies potential appropriate repositories for records and non-record material found in the collection.
Procures estimates and quotes for the digitization of the collection and transfer to microfilm.
Generates a suggested timeline and overall budget for the project.
Works with staff to create any funding requests needed as a result of the plan.

Acquisition and Collection Management

Tasks include:

Utilizes the Acquisition Archivist Desk Manual, and other guidance, to process incoming acquisitions.
Performs arrangement, description, and weeding projects on archival records.
Applies professional preservation tools to ensure the long-term lifespan of archival records.
Utilizes box trucks and other office vehicles to pick up records and transfer records between storage areas to ensure the most efficient use of storage space.
Maintains logs, and other documentation, that records the destruction of records not selected for acquisition.
Creates and or attains proper descriptive information for archival records to ensure intellectual control of the collections and records availability.

Qualifications

Required Qualifications:
Master's degree involving archives and records management, history or related field
One year of experience as a professional archivist
Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
Preferred/Desired Qualifications:
Ability to maintain discretion and respect for confidentiality
Experience using retention schedules
Collection management experience, including appraisal of records

How to Apply

To be considered for this position you must attach the following:
Letter of interest describing how your experience and qualifications relate to the duties and qualifications of the position
Current Resume
3 professional references
You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile and/or you do not identify an employer, you will not receive credit.
All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.
This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE) and is subject to the terms of the Collective Bargaining Agreement between the State of Washington, The Office of the Secretary of State, and the WFSE.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Program Manager - Records Management, Sound Transit, Seattle WA

Melissa Pomeroy — Wed, 29 May 2024 15:17:44 GMT

For full post click HERE

Salary range is $60k to $140k, with a midpoint of $95k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
Long-Term Disability and Life Insurance.
Employee Assistance Program.
Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
Parental Leave: 12-16 weeks of parental leave for new parents.
Pet Insurance discount.
ORCA Card: All full-time employees will receive an ORCA card at no cost.
Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
Inclusive Reproductive Health Support Services.
Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE:

The Program Manager manages programs of work related to the development and implementation of the agency’s records and information management initiatives. Under limited direction and working with a team, develops and implements systems, services, and processes to secure official agency records and ensure actions for short term, long term, and permanent retention, disposition, and access. Develops and coordinates periodic program compliance reviews and devises strategies to maximize business effectiveness and legal compliance.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Plans, leads, and assesses program activities to implement the records management strategy and roadmap; develops project charters, scopes, and plans evaluation framework.
Drives program strategy by prioritizing projects and activities based on agency alignment and resource capacity.
Aligns agency records management to a future enterprise information management strategy.
Builds, maintains, and supports collaborative relationships with related agency functions to understand interconnections and dependencies, and influence alignment of strategic priorities.
Partners with team members, IT, and inter-department customers to define records management requirements and solutions for systems containing electronic records.
Leads and facilitates cross-functional project teams based on project requirements; prioritizes tasks for resources; tracks and reports project deadlines, time, tasks, completions, milestones, and allocation of resources; leads risk mitigation and management; leads problem resolution as issues arise, taking an active role in resolving blocking issues.
Provides review, oversight, and subject matter expertise of agency systems and structures, e.g., IT initiatives, policies and procedures, risk management, etc., to embed records management considerations.
Plans, coordinates, and oversees outreach activities including presentations, exhibits, newsletters, and other appropriate communication methods to provide educational services to ST staff and the public.
Monitors and evaluates the efficiency and effectiveness of systems, processes, and facilities related to the operation of records management services and procedures; recommends appropriate service models and resources to maximize business effectiveness and legal compliance.
Participates in the development and administration of contracts for goods or services with vendors.
Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
It is the responsibility of all employees to integrate sustainability into everyday business practices.
Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor’s degree in Library Science, Archival Science, Business Administration, Public Administration or closely related field; Four years of experience in program support and project delivery with records management or enterprise content management projects to include exposure in content management, document management or information architecture; Or an equivalent combination of education and experience.

Preferred Licenses or Certifications:

ARMA or AIIM certification.

Required Knowledge and Skills:

Specialized records management requirements pertaining to public records including procedures and legal requirements necessary to maintain, archive, preserve, and protect public records.
Principles, practices, and procedures of automated and manual information management, retrieval, and storage.
Excellent at building relationships with business partners, stakeholders, and customers, and responding to agency business needs.
Proactive project management to meet multiple project/program goals in a fast-paced environment with changing priorities and deadlines.
Translating project/program requirements into project objectives and tasks, managing task assignment to project resources and reporting on and managing project scope throughout the lifecycle.
Understanding, interpreting, and communicating end user requirements.
Interpreting and administering records management and related policies and guidelines sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
Developing and operationalizing services to support compliant recordkeeping practices.
Demonstrating strong interpersonal techniques and a consistent commitment and ability to work with diverse work groups and individuals.
Principles of customer service.
Office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases. Proficient in MS Office products: Excel, Word, Visio, PowerPoint.
Responding to inquiries and in effective oral and written communication.
Utilizing personal computer software programs affecting assigned work.

Preferred Knowledge and Skills:

Program/project management techniques and principles.
Implementing enterprise-wide information management solutions for document and/or records management.
Document and records management systems in general and familiarity with Microsoft 365 including Compliance Center, label policies, content types, and managed metadata.
Administering SharePoint and/or other enterprise content management tools.
Pertinent federal, state, and local laws, codes, and regulations including Washington State public disclosure laws.

Physical Demands / Work Environment:

Work is performed in a hybrid office environment.
This position is responsible for managing paper records that are inactive, which involves the processing, retrieval, and sending of boxes of paper records to agency offsite storage facility; may be subject to bending, grasping, pushing, pulling, and carrying and lifting of objects up to 25 pounds.
The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

University of Oregon internship

Melissa Pomeroy — Fri, 17 May 2024 19:38:34 GMT

SCUA is delighted to offer a paid student internship beginning in Fall Term 2024. Applications are currently open and close on May 27, 2024 at 11:59 p.m. PDT. Questions can be directed to Alexa Goff (agoff@uoregon.edu).

Internship Summary

The Thomas Intern for Digital Archives and Forensics will be involved with the full lifecycle of archival accessioning and processing, with a focus on migration, appraisal, and preservation of digital records that have enduring historical, institutional, or cultural value.

Under the direction of Technical Services staff in Special Collections and University Archives, the Intern will receive training and experience in performing a range of archival work related to digital archives including data capture, integrity and fixity, inventory control, metadata standards, description, preservation, and provisioning for access. In addition to learning about the unique challenges of digital archives, the Intern will learn and utilize fundamental archival principles of appraisal, provenance and original order, authenticity, preservation and reliability, and legal issues related to copyright, privacy and access. The project will primarily include working with digital records, but the Intern may also perform some description and arrangement of analog archival materials, when closely related.

The Intern will have a hands-on opportunity to learn and use digital forensics hardware and software (such as a FRED forensics workstation, Exterro FTK Forensic Toolkit, and BitCurator) to support data recovery and analysis of born-digital archival records, particularly material that is stored on portable data storage media that is vulnerable to digital decay and obsolescence.

The Intern will receive training to support ongoing archival accessioning of digital records for new acquisitions and existing collections and regular duties will include:

Working with sensitive physical data storage carriers to migrate born-digital records;
Generating disk images;
Analyzing born-digital records for sensitive/confidential information, malicious content, and non-sustainable file formats;
Performing integrity checks and migrating bit-for-bit copies of born-digital records to the institution’s preservation storage (Preservica);
Creating and maintaining accurate inventory and storage information in the institution’s archival collection management database (ArchivesSpace); and,
Describing and arranging born-digital records for access and use by internal staff and the public.

The Intern will be encouraged to present outcomes of their work to library faculty and staff, as well as in a publication or at a regional conference of archival professionals, which would be supported by a stipend if travel is required.

Note, this internship is focused on the stewardship and long-term preservation of historical born-digital records in an archival repository, it will not address the related fields of e-discovery or cyber security.

Required Qualifications

Current enrollment in an accredited educational institution for the duration of the internship
Completed or enrolled in at least one credit-bearing course in archival theory or digital archives; or, completed or enrolled in at least one credit-bearing course in a topic related to data preservation, digital libraries, or computer forensics

Professional Competencies

Committed to the care of historical materials and cultural heritage
Knowledge of or a willingness to learn about physical media used to store data, including formats no longer in widespread use (e.g., floppy disks, etc.)
Excellent interpersonal and communication skills, with the ability to work both independently and in groups
Ability to progress toward established goals in an environment with many competing priorities and projects
Strong computer skills and a willingness to learn new applications and programs
Strong attention to detail

Preferred Qualifications

Current resident of Oregon
Current enrollment in an ALA-accredited graduate program for Library and Information Science or Archival Studies
Specific degree emphasis on archives management or strong interest in the archival profession
Specific degree emphasis or strong interest in digital archives, digital preservation, and/or digital forensics

Physical Requirements*

Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, and sort/file paperwork or parts, reach/work above shoulders, and lift/carry/push/pull objects that weigh up to 10 pounds
Ability to lift 40-pound boxes and to push and maneuver fully loaded book trucks (push force up to 50 pounds)
Ability to work in temperature and humidity-controlled environments, with some exposure to dust

Hours and Salary Range

This internship is a paid, part-time, limited duration position with an average of 16 working hours per week. Pay is $17.25 hourly, with sick time. This position is not benefits eligible.

Application Instructions

Applications must be submitted via Handshake. Please submit the following with your online application:

A cover letter addressing:
Your applicable qualifications and competencies
Statement of interest in the field of digital archives or digital forensics
A resume or CV
A letter of recommendation from someone familiar with your academic and/or professional experience or interest in archives, libraries, museums, or data preservation
Name and contact information for (1) other professional reference

Archivist, Nez Perce National Historical Park, Splading, ID

Melissa Pomeroy — Thu, 02 May 2024 22:46:29 GMT

See full post HERE

Annual Salary Information: Nez Perce National Historical Park - Spalding, ID. Annual salary range - $59,966-$77,955.

Duties

This is a term position (more than 1 year) with an initial appointment expecting to last at least 13 months but may be extended up to a total of four years, or more based on any changes to regulations governing the number of years term appointments may last, without further competition. Term positions do not convey permanent status in the Federal service.

The National Park Service retains the right to extend the duration of this appointment after selection and/or appointment, based on changes to the regulation governing the number of years term appointments may last. This change, which may be made at the agency's sole discretion and without further competition, shall not be construed or interpreted as the granting of a right to a selectee or employee to such an extension. No extension to a term appointment shall be granted to a selectee/employee to an amount of time that exceeds the maximum number of years authorized under any present or current regulation, unless such regulation expressly allows such action.

Major duties may include, but are not limited to the following:

Evaluates all records, archival collections, and manuscript collections following records management guidelines.
Process, arrange, describe, and catalog archival collections following records management guidelines.
Creates, edits, and indexes folder lists, box/container lists, and updates/edits and indexes the collection-level survey description.
Produces finding aids and repository-level guide.
Develops and maintains liaisons and effective working relations with related groups.

INDIVIDUAL OCCUPATIONAL REQUIREMENTS:

EDUCATION: Successful completion of a full four-year course of study at an accredited college or university leading to a bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government. You must submit all college transcripts that demonstrate the requirements with your application.

-OR-

COMBINATION EDUCATION/EXPERIENCE: Combination of education and experience that included at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education. Professional experience must have been in archival science, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values. The following are illustrative of kinds of experience that may be accepted as meeting the professional experience requirements: (1) experience as an archivist in Federal, state, religious institution, business, or other archives, or in manuscript depositories, and (2) experience of an archival nature that involved research in archival science, or in a directly related field such as history, government, economics, political science, international relations, or international law. You must submit a copy of all your transcripts and include hours per week and months per year worked in your resume.

To qualify for this position at the GS-09 grade level, you must possess at least one of the following minimum qualifications by close of the announcement:

EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-07 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as: one full year of specialized experience comparable in scope and responsibility to the GS-07 grade level in the Federal service (obtained in either the public or private sectors). Specialized experience demonstrates the knowledge, skills, and abilities to successfully perform the duties of an Archivist. Specialized experience includes activities such as: evaluating records and archival collections to be permanently maintained; arranging and rehousing archival and manuscript collections; providing access to park collections via archival finding aids and social media outlets; entering collection information into collections management database. You must include hours per week worked.

-OR-

EDUCATION: Successful completion of at least two (2) years of progressively higher-level graduate education leading to a master's degree or master's equivalent graduate degree from an accredited educational institution concentrated in a field that is directly related to the work of this position, such as archival science or history, that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values. You must include transcripts.

-OR-

Successful completion of a combination of education and experience as described above. To combine education and experience, first calculate your percentage of qualifying graduate education by dividing your number of semester hours in excess of 18 semester hours by 18 or the number your school uses to represent one year of full time graduate academic study. Then take the number of months of fulltime experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. Only graduate level education in excess of the amount required for the next lower grade level may be combined with experience. For example, an applicant with 6 months of appropriate experience equivalent to GS-7 (50 percent of the experience requirement for GS-9) and 27 semester hours of appropriate graduate education (50 percent of the education requirement for GS-9, in excess of that required for GS-7) would be qualified for a GS-9 position. You must include transcripts.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Head of Archival Processing, Oregon State University Libraries

Melissa Pomeroy — Wed, 24 Apr 2024 17:48:25 GMT

To view full details and apply, please visit: https://jobs.oregonstate.edu/postings/153466

Head of Archival Processing, Oregon State University Libraries

Closing date: May 23, 2024

Salary Range: $77,773 – $82,923

OSU Libraries and Press is seeking a Head of Archival Processing. This is a full-time (1.0 FTE), 12-month, professional faculty position.

The Head of Archival Processing is a Professional Faculty position within the OSU Libraries’ Special Collections and Archives Research Center (SCARC) and reports to the Department Head. The Head of Archival Processing’s primary responsibility is the oversight and project management of archival arrangement and description, in addition to overseeing collection maintenance for archival materials. The Head of Archival Processing fosters a culture of ethical, sustainable, and service-oriented stewardship of SCARC’s resources. The Head of Archival Processing supervises two faculty members, the Collections Archivist and the University Records Manager, and may be asked to represent SCARC on the Department Head’s behalf.

As the repository for and steward of the OSU Libraries’ rare and unique materials, SCARC builds distinctive collections in five signature areas: natural resources, the history of science, university history, Oregon’s hops and brewing history, and Oregon’s multicultural communities. These collections encompass manuscripts, archives, rare books, oral histories, photographs, ephemera, audio/visual materials, and electronic records. SCARC makes these resources available to the OSU community, Oregonians, and the larger community of scholars and independent researchers, and provides opportunities for teaching, inquiry, and learning.

To view full details and apply, please visit: https://jobs.oregonstate.edu/postings/153466

Duties for the Head of Archival Processing include:

Project Management of Archival Processing: 70%
Supervision: 20%
Professional Activity: 10%

What You Will Need

Master’s degree in library/information science from an ALA-accredited institution (or foreign equivalent) or an advanced degree in a related field that included coursework in archival theory and practice
Significant demonstrated experience processing and preparing finding aids for archival and manuscript collections.
At least one year of demonstrated experience supervising employees, must include: hiring, training, evaluating, coaching, and mentoring. Supervision of students will be considered but preference is for supervision of full-time employees.
Experience in the use and maintenance of collection management systems such as ArchivesSpace, Archon, Archivist Toolkit, or AToM.
Experience with collection and space management in an archival or special collections environment.
Excellent project management skills, especially as it relates to collection management and arrangement and description workflows. Ability to manage multiple projects simultaneously; this may include planning, coordinating, and implementing effective programs, complex projects, or service models. Must be adaptive to working in a dynamic environment prone to change and possess the ability to work independently and collaboratively as a member of a team.
Excellent research and organizational skills, including the ability to problem-solve, and interpret and enforce policies through team-based diplomatic, adaptable, and pragmatic approaches both internal to the department and external to it.
Demonstrated knowledge of standards and best practices for equity, diversity, and inclusion in the description of archival collections, especially of under-represented and marginalized individuals and communities, and demonstrated experience in the application of those principles in order to increase access and awareness of these materials.

What We Would Like You to Have

Evidence of an expansion of duties as an archivist, with preference for experience in an academic or research university setting.
Experience working with technical support, systems, and programming staff in relation to a collection management system.
Knowledge of best practices for the procedures for technical accessioning of materials in electronic formats.
Awareness of records management theory, standards/best practices, and technologies.

For additional information please contact: Tiah Edmunson-Morton (Search Chair), tiah.edmunson-morton@oregonstate.edu, 541-737-7387

Information about Corvallis (where Oregon State University is located):

Corvallis is a vibrant small college town located in the heart of the Willamette Valley (pronounced “Wil-AM-it”), bordered on the northwest by the Oregon Coast Range. The Oregon coast is a one-hour drive away (the nearest coastal town is Newport, home to the Oregon Coast Aquarium and a popular vacation destination.) As of the 2020 Census, Corvallis’s population was 59,922. The Corvallis School District is consistently ranked in the top ten school districts in Oregon. Besides Oregon State University, major employers include: Samaritan Health Services, SIGA Technologies (a pharmaceutical company), the Oregon Nanoscience and Microtechnologies Institute (ONAMI), Linn-Benton Community College, and Hewlett-Packard, Inc. Temperatures are generally mild throughout the year, with warm, dry, sunny summers and mild, wet winters. Frequent rainfall is common in the spring and fall. Despite the rain, biking is a popular mode of transport in Corvallis. Many major streets feature bike lanes and a significant percentage of OSU employees commute by bike, as well as on foot. The central Willamette Valley is an outdoor enthusiast’s paradise with many opportunities for hiking and water sports. Skiing and snowboarding opportunities are a three hour drive away in Bend or on Mt. Hood (east of Portland). Gardening is a popular pastime in the Willamette Valley. Corvallis is home to an excellent year-round Farmers Market and is a short drive from many wineries, breweries, and distilleries.

Digital Archivist - Multnomah County

Melissa Pomeroy — Mon, 22 Apr 2024 14:31:19 GMT

To see the full post click

HERE

Pay Range: $43.88 - $54.03 Hourly

Department: Department of County Assets (DCA)

Job Type: Regular Represented

Exemption Status: United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified): May 10, 2024

The Opportunity:

Overview

Multnomah County Records & Archives actively promotes the role of records in advancing equity through both internal services to all County departments and direct service to the public. We lead, support and champion County-wide strategic initiatives that use records to minimize risk, protect rights, and aid in equitable decision-making. We provide services, tools, training, and consultation to the County in order to support compliant creation, management, storage, retrieval, accessibility, protection, preservation, and secure destruction of public records using professional standards and practices. Our Archives make accessible 170+ years of government history both internally and externally to help people understand governmental decision-making that impacts their lives. For more information on our Records & Archives Program, check out our website.

We are seeking a Digital Archivist with a dual focus on access and preservation to develop and implement policies and procedures for managing born-digital and digitized archival records. Do you want a career that combines history and research with technology? Do you possess skills in archival science, outreach, and digital preservation? Do you work collaboratively within a small team, and understand how to facilitate research for internal and external customers? If so, we have the role for you!

To Qualify

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills:

Minimum of three (3) years of industry-related experience including digital archives, digital libraries, digital preservation, and/or electronic records management experience, that demonstrates the ability to perform the duties of the position.
A bachelor's degree (in lieu of a degree, we will consider equivalent years (7 to 10 years) of qualifying training and/or experience).
Advanced skill in electronic records processing and digital preservation concepts (including characterization, fixity, format migration, PRONOM, etc.), laws, regulations, policies, and technology sufficient to ensure that digitized and born-digital objects can be managed and preserved for long-term access.
Advanced skill working with digital preservation systems and archival information management systems including advanced knowledge of key operations for born-digital archives, including appraisal and selection; accessioning; digital preservation standards, strategies and techniques; and access.
Working knowledge of standards, best practices, and principles in the fields of digital technologies, digital asset management, digital curation, digital forensics, metadata standards, information architecture, as well as the ability and desire to continue cultivating expertise in these areas.
Working knowledge of relevant standards for archival description and preservation, e.g. DACS, PREMIS, and basic knowledge of other metadata standards.
Advanced ability to develop written project documentation, processes, procedures, reports, and to communicate sophisticated concepts to non-archival staff.
Should a job offer be extended: the ability to pass the Criminal Justice Information Services (CJIS) authorization through a records check which includes being fingerprinted.

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

Masters Degree in Archives and Records Administration or Library and Information Science.
Digital Archives Specialist (DAS) certification.
Advanced experience using Preservica or other digital preservation systems and ArchivesSpace or other archival information systems.
Knowledge of Python programming language.

Archivist & Librarian, Tippet Rise, Fishtail, MT

Melissa Pomeroy — Mon, 15 Apr 2024 17:19:02 GMT

For full job post, click HERE

Employment Details

Terms: Full-Time Regular Postition
Dates/Schedule: Typically Monday through Friday, may require some flexibility at times
Status: Non-exempt
Department: Operations
Reports to: Co-Director
Benefits: We provide a competitive package including paid time off, Medical/Dental coverages, and a retirement plan.
Compensation: The range for this position is $32.70 - $38.00 per hour, commensurate with experience.

To apply, submit your cover letter and resume to pete.hinmon@tippetrise.org Applications will be reviewed as received until the position is filled.

Opportunity Overview

Tippet Rise Art Center is looking for an individual with experience in and a passion for organizing and preserving institutional assets and history. This unique organization and job opportunity will combine working in classical music media, site-specific outdoor sculpture and smaller artworks and objects, a mission-driven book library, and working with a dynamic and energetic team set in immediate proximity of nature and outdoor activities. The Archivist & Librarian will be responsible for creating and implementing an archives and collections management strategy for various types of assets including records, audio recordings, video, photos, art and artifacts, and books. If any of these elements sound interesting to you, please continue reading.

Position Summary

The Archivist & Librarian will be responsible for creating and implementing an archives and collections management strategy for various types of assets including records, audio recordings, video, photos, art and artifacts, and books. The Archivist will develop policies and conventions for the archives based on industry best practices as well as create a database and finding aids. The employee will collaborate with team members from across the organization as well as artists, poets, or guests in residence to source materials from the archives and libraries as well as fulfill requests for assets both internally and with external partners. The Archivist Librarian will be a key team player assisting with the efficiency of organizational information and materials as well as leading the preservation of institutional assets and history.

About Tippet Rise

Tippet Rise Art Center is located in Fishtail, Montana, against the backdrop of the Beartooth Mountains, roughly midway between Billings and Bozeman and north of Yellowstone National Park. Set on a 12,500-acre working sheep and cattle ranch, Tippet Rise celebrates the union of music, art, architecture, and landscape. The art center exhibits large-scale, outdoor sculptures by some of the world’s foremost artists and architects, accessible via 15 miles of hiking and biking trails, or by the art center’s Sculpture Van Tours. Tippet Rise also presents an annual summer concert season—indoors and out—featuring internally acclaimed chamber musicians and soloists.

Digital Archivist-Museum of Glass, Tacoma, WA

Melissa Pomeroy — Mon, 15 Apr 2024 17:15:00 GMT

For full post and to apply, click HERE

Hiring Range: $26-$30 an hour

Position Range: $26-$38 an hour

Submit BOTH a cover letter and a resume for serious consideration.

The Digital Archivist is a new role at the Museum of Glass. The Museum creates new digital media everyday that our hot shop is open, and this new role will help us determine how to organize, store and make it accessible to be used in Museum programs, and make our collection accessible to the public on the web.

The Digital Archivist works across departments with Museum staff to manage efforts to preserve, describe, and make accessible digitized and born-digital archival materials. This position primarily focuses on working with born-digital audio-visual materials, and establishing, refining, and building sustainable digital preservation workflows.

Qualifications

Master of Library Sciences from an American Library Association accredited program, or equivalent undergraduate degree, preferably in the arts or social sciences
1-3 years of relevant experience (inclusive of any related internship experience)
Experience inventorying, cataloging and organizing digital video and audio assets

Skills

Understanding of digital formats and concepts related to digital use, migration and reformatting with particular emphasis on media formats for audio and moving-image file formats
Familiarity with tools, workflow implementation and quality assurance for digital archives. Experience with The Museum System (from Gallery Systems) and Terminal / Command line experience are a plus
Familiarity with data structure standards relevant to the archival control of digital collection materials (EAD, Dublin Core, MODS, METS, PREMIS)
Ability to understand, use, and innovate with community and ISO standards in a unique context, including OAIS and related standards
Strong organizational, analytical, and project management skills with proven success in independently prioritizing work and managing competing deadlines
Highly-developed communication skills (written/verbal) and interpersonal savvy. Ability to articulate complex technical concepts to non-technical staff
Interest in glass art and artists is a plus

Giustina Director of Special Collections and University Archives

Melissa Pomeroy — Tue, 12 Mar 2024 15:38:16 GMT

For full post, click HERE

Job no: 533474

Work type: Faculty - Career

Location: Eugene, OR

Categories: Business Administration/Management, Development, Executive/Management/Director, Library, Research/Scientific/Grants, History

Department: University Libraries

Rank: Associate Librarian

Annual Basis: 12 Month

Salary: Associate Librarian: $85,000 - $100,000 per year and Senior Librarian: $90,000 - $135,000 per year (updated)

Review of Applications Begins April 17, 2024; position open until filled

Special Instructions to Applicants

This position will remain posted until filled, applicants are strongly encouraged to apply by the review date of April 17, 2024.

Click here to learn more: https://library.uoregon.edu/sites/default/files/2024-03/Compressed_UO_SCUA_Director_position_2024.pdf

Please submit the following with your online application:

• A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.

• A resume/CV that outlines your educational and professional work experience. These details are used to determine if applicants meet the qualifications of this position.

Studies have shown that individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Position Summary

As the SCUA Director, you will lead a skilled and cohesive team that is already on a strong forward trajectory and is eager to push the leading edge of practice. They will guide the continued development of programs in alignment with the Library and University's existing strategic plans, including efforts to expand the scope of collections to include marginalized voices; do reparative descriptive work, and engage communities in the active preservation of their histories. In this position, you will also partner with Library departments in the advancement of critical digital infrastructure to broaden discovery, access, and preservation of primary source materials, including computational approaches to research and scholarship. Your passion for SCUA's vital role in education and scholarship will foster connections across campuses, professional associations, and communities, amplifying impact; while your knack for creative problem-solving will help overcome hurdles and optimize resources to continually advance the department's programs.

This role collaborates closely with other library departments to strengthen SCUA's acquisitions, digitization, teaching, outreach, conservation, and scholarship programs, and functions as an important contributing member of the Library's leadership team. At the same time, the Director will exercise significant autonomy and independence to set and sustain leading standards and practices for the department.

As the Director, you will play a central role in the library's philanthropic endeavors, ensuring responsible stewardship of endowed funds while actively engaging with donors. You will participate as a member of the library's cross-divisional development team to develop and implement the library's next major fundraising campaign and will meet regularly with the University Librarian and/or library development officers to collaborate on philanthropic strategy.

As a faculty member in this role, you will engage in governance activities and maintain scholarly pursuits for career growth.

Supported by the Giustina Forest Foundation endowment, this position offers ample opportunities for professional development, a supportive and collaborative team environment, and a vibrant home in Eugene, Oregon, nestled in the culturally rich Pacific Northwest.

We are aware that some people are less likely to apply for jobs unless they meet every qualification in the job description including the preferred qualifications. We are most interested in finding the best candidate for the job and recognize that a successful candidate may come from a less traditional career trajectory, such as having skills and abilities gained outside a classroom context, or an equivalent skill set. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications.

Minimum Requirements

The Director is eligible to be appointed at the associate or senior faculty librarian rank, dependent on experience and demonstrated professional accomplishment.

Minimum Qualifications for the Rank of Associate Librarian:

• Master's degree in library/information science from an ALA-accredited institution OR professional terminal degree, OR international equivalent, AND

• Six years post-MLIS professional library experience

• At least 7 years of experience in a special collections or archival setting

• At least 5 years of supervisory and/or budget & program management experience. Including direct experience in budget management, capacity planning, and resource allocation.

Minimum Qualifications for the Rank of Senior Librarian:

• Master's degree in library/information science from an ALA-accredited institution OR professional terminal degree, OR international equivalent, AND

• Twelve years post-MLIS professional library experience

• At least 7 years of experience in a special collections or archival setting

• At least 5 years of supervisory and/or budget & program management experience. Including direct experience in budget management, capacity planning, and resource allocation.

Supervisory and/or budget experience can be concurrent with special collections experience and post-MLIS experience.

Professional Competencies

• Enthusiasm for cultivating meaningful connections with donors and dedicated to fostering strong relationships that drive impactful philanthropy.

• Demonstrated track record of enacting commitments to diversity and equity within archives and special collections, and of exercising leadership in fostering open dialogue to continuously define and implement effective practices.

• Commitment to fostering excellence in the generation, dissemination, preservation, and application of knowledge in a supportive team environment.

• Proven proficiency in managing and resolving compliance and legal inquiries pertinent to archival and special collections settings; adept at proactive management and resolution, with a demonstrated ability to collaborate with the University's Office of General Counsel in mitigating risk and developing legally sound policies and practices to fortify the department.

• Overall knowledge of the full lifecycle of collections management and use within archives and special collections.

• In-depth knowledge of professional best practices for one or more areas of SCUA's areas of focus (University Archives, rare books, visual resources, early and modern manuscripts, archival instructional programs, conservation) with demonstrable interest in the other areas.

• Effective communication skills, including the ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.

Preferred Qualifications

• Donor relations and fundraising experience with a record of achievement in obtaining grants, gifts, or awards.

• Successful grant writing and grant management experience.

• Interest or background in subject areas that reflect the University's academic strengths and areas of SCUA collection strength.

To apply, visit https://apptrkr.com/5089675

Archives and Records Management Coordinator II - City of Portland

Melissa Pomeroy — Mon, 12 Feb 2024 17:11:40 GMT

See full post HERE

Salary: $93,516.80 - $114,982.40 Annually

Location: 1800 SW 6th Ave Suite 550, OR

Job Type: Regular

Job Number: 2024-00223

Bureau: Office of the City Auditor

Opening Date: 02/12/2024

Closing Date: 2/26/2024 11:59 PM Pacific

The Position

The City Auditor’s Office is seeking an inquisitive, collaborative, organized, and community-minded archivist to join the Archives and Records Management division as our Archives and Records Management Coordinator II.

As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 40 people across four divisions, one of which is Archives and Records Management.

The Archives and Records Management division operates the City of Portland Archives and Records Center, making records accessible to the public and City employees for research and inspection. The division sets record retention and preservation policies and guidelines, administers the City’s electronic records management system, serves as the City’s expert on records issues, and provides services to help both City staff and members of the public access City records for research purposes. The Archives contains an extensive collection of records dating back to 1851 in a variety of formats. The division partners with community groups, heritage organizations, and individuals working on initiatives that connect local history with the community.

This position reports directly to the City Archivist. As the Archives and Records Management Coordinator II, you will:

Oversee Research Room operations and perform reference services for City employees and the public, including in-person and virtual reference work.
Train, assign tasks, and evaluate the performance of interns, volunteers, and part-time staff who support the Research Room.
Develop and deliver training on using the Archives and conducting research; develop research tools to increase access to records; conduct classroom visits and tours of the Archives.
Develop, organize, and manage community engagement and special events to increase awareness and access to City records; develop marketing and outreach plans; draft press releases and outreach materials.
Work with community groups, allied professionals, colleagues and other groups to further the Division’s mission and objectives and to create and maintain reciprocal relationships.
Work collaboratively across divisions on outreach and special projects to promote cohesion and trust throughout the Auditor’s Office.

Successful candidates will have:

Knowledge of archival practices and procedures, maintenance of official records and original documents, and relevant laws and regulations.
Knowledge of archival processes and appraisal and preservation techniques according to archival standards.
Knowledge of the theories, principles, legal requirements, and techniques of archives, including reference interviews, outreach methodologies, archives management, public access, and electronic records.
Advanced knowledge of search strategies, research techniques, methods, and procedures within electronic databases and paper filing systems.
Ability to interpret and explain archives and access policies and requirements to City staff, elected officials, and the public.
Ability to communicate effectively, both orally and in writing; present information, proposals, and recommendations clearly and persuasively in public settings.

To Qualify

Candidates must have at a minimum any combination of education and experience equivalent to the following:

Master’s degree from an accredited college or university with major course work in library or information sciences, archival management, history with a concentration in archival studies, records management, or related field;
AND
Three (3) years of archives and records management experience;
OR
Equivalent combination of training and experience.

TO APPLY:
Submit two documents:

(1) A resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.

(2) Responses to Supplemental Questions
Please answer the following questions briefly but thoroughly. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item for which you have relevant skills or experience. When uploading this document to your online application, select “other” document.

Question 1: Please describe your customer service principles and your experience providing effective customer service, particularly as it relates to archives or reference services. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

Question 2: Describe your ability to communicate clearly and persuasively both orally and in writing by delivering educational presentations and/or trainings and preparing concise and comprehensive correspondence, guides, web language, or other written materials appropriate to the audience. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

Question 3: Tell us about your ability to cultivate effective working relationships with different stakeholders, including managers and staff, community members and organizations, elected officials, and representatives of other government agencies. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

Question 4: Tell us about your experience: as a member of a historically underrepresented group participating in government decision-making; ensuring equitable operations or program outcomes; making workplaces and/or public spaces more inclusive; or exposure to racial inequities and actions you took to help resolve them. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

Question 5 (Optional): If you meet either of the preferred qualifications, please briefly describe how. (Connect items in your resume to demonstrate how you meet this qualification, when possible)

Certification by the Academy of Certified Archivists.
One (1) year of experience working for a public agency and/or working with public records.

The Recruitment Process

Applicants must submit their resume and responses to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.

Recruitment Timeline (subject to change)
Application period: 2/12/24 – 2/26/24
Applications reviewed: Week of 2/26/24
First interviews: Week of 3/11/24
Second interviews: Week of 3/20/24
Job offer: By end of March

Archivist & Special Collections Librarian - University of Idaho

Melissa Pomeroy — Mon, 22 Jan 2024 22:22:26 GMT

See full post HERE

For more University of Idaho Library Jobs Visit: https://www.lib.uidaho.edu/opportunities/faculty.html

Advertising Pay Range: $58,000 annually or more depending on experience

Location: Moscow

Applications received by 2/15/2024 will receive first consideration.

All applicants are asked to submit their curriculum vitae, a letter of qualification, and three references.

Position Summary

The Archivist and Special Collections Librarian, in collaboration with the department head, leads prioritization, planning, and action for preservation and access of collections donated to the repository. The position oversees that public research tools are maintained and of consistent quality, as well as the internal records used for tracking donations. The position works across campus to build relationships with teaching faculty to increase the use of archival resources in university courses. The position supports departmental efforts which includes reference, instruction, and community outreach.

This is a 12-month, fiscal year, tenure track faculty position. Faculty rank (assistant professor/ associate professor) is negotiable based on experience relative to university and library bylaws. Tenure status is not negotiable.

Assists unit head with prioritization, planning, and action for preservation and access of collections:

Oversees collections including appraisal, accessioning, arranging, and processing of materials in many different formats (paper documents, photographs, audio-visual materials, electronic resources, etc.).
Develops a program for addressing ongoing processing needs.
Facilitates access to University Archives collections for students, faculty, and other patrons.
Addresses collection preservation and security concerns as needed.
Works with organizations and relevant campus units to transfer records with significant historical value to the library archives.
Interacts with potential donors as directed by the Head of Special Collections and Archives.
Travels to acquire, transport, accession, and store collections, as required.

Oversee public research tools and archival records:

Creates intellectual access tools, such as archival finding aids, in compliance with current standards such as EAD and DACS.
Ensures consistency of public facing finding aids as well as records maintained for internal use.
Reviews and develops patron research tools for department website and beyond.

Builds relationships with teaching faculty, provides instruction and orientation for students:

Reaches out routinely to campus professors and instructors to discuss relevant archival material and offer instruction in archival use.
Teaches students and others to identify and use Special Collections and Archives collections.
Presents instructional sessions for groups and individuals served by the libraries.

General Responsibilities:

Works in various ad hoc capacities as assigned and needed.
Provides reference service for on and off-campus patrons.
Assists in exhibit preparation.
Creates, develops, and expands digital collections.
Promotes the use of collections on and off campus.
Supports the objectives and requirements of the unit.

Service to the Libraries and the University:

Serves on library and university committees, task forces and teams, especially those relevant to Special Collections and Archives.
Serves as official U of I Libraries representative to institutional, regional, and national organizations at the request of the unit head, Associate Deans, or Dean.

Professional/scholarly activities:

Devotes time to maintain knowledge of pertinent professional developments. Participates in regional, national, or international professional organizations as well as attends workshops, institutes, meetings, symposia, etc.
Engages in professional development activities, such as publishing scholarly papers, other writing, presenting at symposia, lecturing, giving interviews, etc.

Required Qualifications

Master’s degree from an ALA-accredited library program or the equivalent
Experience using analytical, interpersonal, and oral and written communication methods.
Experience working effectively, independently, and collaboratively in a collegial environment.
Experience managing collaborative projects from beginning to end.
Experience implementing archival best practices, or evidence of education pertaining to archival best practices.
Experience processing archival collections and creating finding aids.
Experience with ArchiveSpace or other archives information management system.
Experience with the use of metadata and metadata standards.

Preferred Qualifications

Evidence of scholarly engagement in the field of archives, library or information sciences.
Demonstration of creativity or innovation in library services.
Knowledge of the history of Idaho or the Pacific Northwest.
Ability to resolve problems that arise when handling non-standard material, in collaboration with colleagues.
Demonstrated experience preserving and providing access to multiple mediums of archival materials.
Experience providing reference support.
Experience with digitization of archival material.

Digital Archivist-University of Idaho

Melissa Pomeroy — Mon, 22 Jan 2024 22:17:14 GMT

See full post HERE

For more University of Idaho Library Jobs Visit: https://www.lib.uidaho.edu/opportunities/faculty.html

Advertising Pay Range: $58,000 annually or more depending on experience

Location: Moscow

Applications received by 2/15/2024 will receive first consideration.

All applicants are asked to submit their curriculum vitae, a letter of qualification, and three references.

Position Summary:

The University of Idaho Library Digital Archivist works within the Special Collections & Archives Department. In collaboration with the Head of Special Collections & Archives, the Digital Archivist leads prioritization, planning, and action for preservation and access of born digital objects. The Digital Archivist works collaboratively with the Library’s Digital Collections Team to prioritize the creation and maintenance of digital collections. The Digital Archivist oversees the digital platforms used by Special Collections & Archives to catalog materials (e.g., ArchivesSpace and ArchivesWest). The Digital Archivist supports departmental efforts in Special Collections & Archives which includes reference, instruction, and community outreach. As a faculty member, the Digital Archivist is also expected to be engaged with and aware of developments in relevant fields and to maintain an active research and scholarship program.

Required Qualifications:

Master’s degree from an ALA-accredited library program or the equivalent.
Experience using analytical, interpersonal, and oral and written communication methods.
Experience working effectively, independently, and collaboratively in a collegial environment.
Experience managing collaborative projects from beginning to end.
Experience implementing digital preservation best practices, or evidence of education pertaining to digital preservation best practices.
Experience with ArchiveSpace or other archives information management system.
Experience with the use of metadata and metadata standards.
Experience learning new technologies associated with digital preservation, digital archiving, and/or web development activities.
Experience with explaining and promoting processes to people with varied levels of technical understanding.
Evidence of ability to learn new technologies and adapt to a changing technological environment.

Preferred Qualifications:

Evidence of scholarly engagement in the field of archives, library or information sciences.
Demonstration of creativity or innovation in library services.
Knowledge of the history of Idaho or the Pacific Northwest.
Ability to resolve technical problems that arise, in collaboration with colleagues and vendors.
Demonstrated experience preserving and providing access to born-digital archival materials.
Experience providing reference support.
Experience with digitization of archival material.

Oral History Program Manager - Gates Archive (Seattle)

Melissa Pomeroy — Fri, 19 Jan 2024 21:17:40 GMT

See full post: https://www.linkedin.com/jobs/view/3801834672

To apply: Send your resume to Jessi Rickmers, or apply on LinkedIn

Pay Range: $126,000 to $134,000 plus bonus and health benefits are covered.

Summary: Gates Archive is the private archive of the personal and philanthropic collections of the Gates family. Committed to creating a culture of learning and belonging, we are a team working to build a next generation archive with a focus towards digital-forward processes.

The role will, under the direction of a Manager, be responsible for leading successful end-to-end Oral History program operational activities and projects in alignment with organizational strategic goals and timelines. This position engages in program evaluation, feedback, and process improvement cycles to ensure high quality outputs. In addition to closely working with oral historians and archivists directly supporting the program, the Oral History Program Manager will strategically and collaboratively coordinate to achieve goals with other relevant Gates Archive teams including Donor Relations, Acquisitions, Description, Production, and Access.

Core Responsibilities: To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the core responsibilities.

Manage end-to-end oral history program operational activities and initiatives with a goal of program optimization and integration with all relevant archive functions.
Identify and develop recommendations for process improvements and innovations, including building efficiencies and/or strengthening intersections with other archive teams and initiatives.
Develop, maintain, and ensure team adherence to all established program workflows, policies, and procedures.
Ensure Oral History program roles and responsibilities are clearly defined and communicated to all staff.
Coordinate with oral historians and archive leadership to develop and send interview communications, including initial invitations to the program. Oversee scheduling of preparatory meetings and interview sessions in collaboration with oral historians, archive staff, and interviewee support staff.
Oversee and support day-of oral history interview execution in collaboration with oral historians, recording support team and archive staff, including all necessary communications and preparations.
Following interview completion, oversee timely creation of all required program records (summaries, metadata, etc.), preparation of deliverables (transcripts, audio and/or video), and strategic prioritization of editing, description, and curation workflows.
Lead out and conduct ongoing strategic analysis of the oral history collection in collaboration with Oral History staff to inform measurement and evaluation activities as well as ongoing prioritization for new interviews. Engage with Collection Development and Access tracks to gather input on planned interview priorities.
Coordinate with external teams and relevant archive tracks on Oral History related activities (such as production of new deliverables that leverage oral history content) to communicate roles and responsibilities, align workflows and outputs with established standards and practices, and ensure in-scope administrative and collection content is transferred to the archive.
Review invoices from contractors, conduct budget analysis, and create regular reports on program budget. Make recommendations for changes to forecast based on actuals and planned activities.
Provide leadership based on advances in professional standards and emerging technologies in administering oral history programs; explore and propose new technologies and methods to meet program and archive needs in collaboration with Technology and Production teams.
Prepare for, attend, and actively participate in recurring and ad hoc meetings with Oral History team members, Archive staff, and stakeholders.
Maintain program statistics; track and report on status of oral history operational and project work.
Build a culture of belonging across the organization in alignment with the organization’s diversity, equity, and inclusion goals.
Create other deliverables as requested.

Skills and Abilities:

Must be able to work collegially and collaboratively and be committed to professional respect in the workplace.
Proven ability to prioritize work, set goals and milestones, and meet multiple deadlines.
Strong organizational and interpersonal skills.
Demonstrated ability to communicate effectively, both verbally and in writing.
Discretion and respect for the confidential nature of interviews and the unique setting of a private archive.
Actively manage privacy preferences and confidentiality in alignment with established organizational policies and procedures.
Demonstrated ability to learn new technical skills through research and self-study and experience applying information technologies to programmatic work.
Proven ability to develop and maintain end-to-end workflows, procedure manuals, and guides to support the effective management of processes and content.
Experience with digital asset management systems, preferred.
Familiarity with Airtable, preferred.

Education and Experience:

Education: Degree or demonstrated experience in any of the following fields: Project Management, Humanities/History, Social Science, Communications, Journalism and Media, Library and Information Science, Production

Experience:

7+ years of relevant professional work experience in program management and/or archives, preferably working with oral history or similar types of interview programs in an archive, library, museum, or related industry.
Experience working with production teams in the context or oral history or similar interview creation, preferred.
Experience supporting descriptive workflows for oral history or similar types of interviews, preferred.
Experience supporting access workflows including content curation and/or the interpretation and application of restrictions for access to and/or use of archival materials, preferred.
Demonstrated experience with project management tools and methods.

Travel Requirements:

Domestic travel as needed to engage with team members in business meetings.
Ability to obtain and maintain international travel documents such as a US passport or other equivalent documents, preferred.

Expected Hours of Work: Work hours are typically weekday hours from 8-5, with occasional requirement to work evenings or weekends.

Each employee has the ability to make a significant contribution to the success of our organization. That contribution is not limited by the assigned responsibilities. Duties, responsibilities and activities may change at any time with or without notice. This position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the organization to adjust the work identified or assigned. It is expected that each employee will offer his/her services wherever and whenever necessary to ensure overall success.

Curator of Native American Art, Seattle Art Museum

Melissa Pomeroy — Fri, 05 Jan 2024 16:37:58 GMT

See full post HERE

OVERVIEW: Curatorial oversight of the display and interpretation of the Museum’s Native American, First Nations, Mesoamerican and Andean art collection.

SAM is dedicated to racial equity and strives for employees, volunteers, and interns who are passionate, qualified, and offer diverse perspectives. SAM prioritizes racial equity in the workplace because we know that people of color are the most impacted when it comes to inequities. We are particularly interested in engaging with historically under-represented groups in the museum field as we strive to be inclusive and equitable. SAM is responsive to cultural communities and experiences, and our strategic plan goals address the role art plays in empowering social justice and structural change to promote equity in our society.

FLSA STATUS: Exempt
REPORTS TO: Susan Brotman Deputy Director for Art
COMPENSATION: Associate Curator $65,291-$74,286 annual salary range
Curator $86,915-$130,375 annual salary range

BENEFITS: Full time employees are covered by medical, dental, vision, basic life insurance/LTD/AD&D. Employees are able to enroll in our company’s 403b plan. Employees will also receive ten days of sick leave and ten days of vacation leave every year, twelve paid holidays and one floating holiday throughout the calendar year. Additional benefits include subsidized transportation (ORCA business passport), access to fitness facility, and museum membership.

ESSENTIAL FUNCTIONS:

Develop interpretive materials about the Museum’s Native American, First Nations, Mesoamerican and Andean art collection, including labels, wall texts, media presentations, gallery sheets, and publications. Ensure that all material reflects current standards of involvement and collaboration with these Indigenous communities.
Advise and recommend art for acquisition by the Museum via its Committee on Collections. Ensure that acquisitions have been researched and documented to assure compliance with federal law and with other professional policies and guidelines for protection of cultural properties. These include provisions of the UNESCO Convention; the Native American Graves Protection and Repatriation Act (NAGPRA); the Endangered Species Act; the AAMD Guidelines on the Acquisition of Archeological Materials and Ancient Art; and the AAMD Report on the Acquisition and Stewardship of Sacred Objects.
Act as in-house curator for related traveling exhibitions. Work with Native American, First Nations, Mesoamerican and Andean advisory groups on the presentation, interpretation, and educational programs that accompany these exhibits and comply with DEAI standards. Review and select proposals from other museums and institutions for SAM.
Develop original installations to highlight the Museum’s collection and complement it with material from outside sources as well as exhibition proposals of international significance.
Work proactively to maintain communication and consultation between the Museum and Native American groups on Museum projects and NAGPRA issues, as well as non-NAGPRA issues with other Indigenous groups represented in the collection.
Respond to inquiries regarding the Museum’s Art of the Americas collection, including offers of gifts from collectors and artists.
Attend department meetings to keep up-to-date on issues and events.
Act as SAM representative for NAGPRA: review developments and current communications regarding NAGPRA legislation; working with cross-departmental representatives, ensures Museum compliance.
Collaborate with Education department staff on interpretive information for exhibitions, installations, and programs.
Monitor and maintain accurate digital records for the collection as generated by the Museum's management database.
Prepare PowerPoint presentations about collections and exhibitions and lead discussions with the staff, trustees and public.
Perform other duties as assigned.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Master’s degree in Art History or related field with an emphasis in Native American Art.
Two years of experience as a curator or curatorial assistant and three years relevant museum experience preferred.
Previous experience working with Native American art, communities, and representatives, in particular throughout the Pacific Northwest.
Excellent written and oral communication skills; able to communicate effectively and project a professional image when giving and taking information in writing, in person, and over the phone.
Demonstrated proficiency with and accuracy in using MS Office products, including Word, Excel, InDesign, Access, and other database and publishing software programs.
Knowledge of selection, intrinsic and market value, conservation, and exhibition of works of art, and of the legal regulations governing collecting.
Knowledge of Native American art history, cultural history, current cultural practices, and language.
Ability to independently research objects and archives.
Ability to assess priorities and work well under pressure; excellent time management, problem solving, and analytical skills.
Ability to work with close attention to detail and to maintain confidentiality of sensitive information.
Ability to work professionally and tactfully with the Board, donors, co-workers, volunteers, and the public,
Ability to adhere to Museum policies and to support management decisions in a positive, professional manner.

WORKING CONDITIONS: Exposure: Work areas are primarily inside, in a climate-controlled environment with light background noise. Work is occasionally performed at other indoor and outdoor sites. Position may require extended work hours, especially during exhibition preparations.

PHYSICAL ACTIVITIES REQUIRED FOR ESSENTIAL FUNCTIONS:

Stationary Work: Approximately 70% of time is spent stationary while working at a desk. Balance of time (approximately 30%) is spent moving around the work area. Occasional extended periods of standing may be required when assisting at Museum events.
Communication: Clear and effective communication with volunteers, donors, members, the public, and co-workers is necessary.
Vision: Corrected vision close to 20/20 and color vision (red, green, and blue) are necessary to effectively use the computer screens and to view works of art.
Moving: The ability to move up to twenty pounds on occasion is necessary for moving files, equipment, and supplies. Must be able to regularly position self to access files.
Office Work: Ability to effectively and regularly operate a computer, keyboard, and other office productivity machinery, such as copy machines and printers, and ability to inspect, prepare and use paperwork, files, equipment, and supplies is necessary.

Centering equity, diversity, and inclusion as an organization, and as individuals, Seattle Art Museum (SAM) is committed to ensuring that all employees and volunteers enjoy a respectful, inclusive, and welcoming workplace. SAM is proud to be an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, age, disability, honorably discharged veteran or military status, or any other protected class.

Please contact the Human Resources Department at (206) 654-3188 or HR@seattleartmuseum.org for additional information or to request reasonable accommodations for the application or interview process.

Offers of employment are contingent upon successful completion of a criminal background check.

*Cover Letter Required - Please indicate whether you're applying to the Associate Curator role OR Curator role*

TO APPLY: Please visit https://seattleartmuseum.applytojob.com/apply to submit SAM employment application, cover letter and resume

Deadline: Until Filled

Manager-Records Management, Sound Transit (Seattle)

Melissa Pomeroy — Wed, 13 Dec 2023 16:17:38 GMT

For full post, and to apply, click HERE

Job Description

Salary range is $80k to $160k, with a midpoint of $120k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
Long-Term Disability and Life Insurance.
Employee Assistance Program.
Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
Parental Leave: 12 weeks of parental leave for new parents.
Pet Insurance.
ORCA Card: All full-time employees will receive an ORCA card at no cost.
Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE:
Under general direction, plans and manages the Agency’s records management function to ensure compliance with the statute of Preservation and Destruction of Public Records (Chapter 40.14 RCW) and applicable federal regulations. Develops and implements the records management program in collaboration with sponsors and key stakeholders. Administers records management systems, tools, and processes. Manages the delivery of records management services, training, and advice to Agency staff supporting their duty to comply with relevant records retention laws, regulations, and internal procedures as well contribute to effective collaboration, knowledge sharing, and business efficiency.

ESSENTIAL FUNCTIONS:
The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Plans, directs, coordinates, and reviews the work of assigned staff; assigns tasks and coordinates schedules, projects, and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations.
Coaches, trains, and motivates staff; coordinates and/or provides staff training; and manages employee relations; manages the workflow and prioritization of projects and measures the performance of the division and all related staff and takes appropriate corrective action when necessary; provides advice and counsel to staff; assists with developmental work plans for staff; and assists with or recommends corrective actions, discipline, and termination procedures as appropriate/necessary.
Oversees the Records Management program and ensures the implementation of retention and disposal schedules, the appropriate management of electronic and/or paper-based records, and compliance with relevant legislation and regulations.
Leads the records management team in developing and implementing an Agency-wide records management program; works with records management team and Agency staff to develop policies, procedures, classification schemes, training materials, and technology tools; works with executive sponsor and stakeholders to ensure that program implementation activities are aligning with Agency policies and priorities.
Partners with Information Technology to implement records management capabilities in systems containing electronic records. Provides continuous guidance to records team and Agency staff on agency systems, process and tools related to the storing, arranging, indexing, classifying, retention, and disposition of records; works with the legal team to streamline the public disclosure request process.
Partners with Data Governance and Knowledge Management programs on information governance guidance and consultation, outreach, and standards development.
Stays abreast of changes in Washington State or federal records management regulations and incorporates changes into the Agency program as needed; and stays abreast of advancements in records management technologies and develops technology related recommendations as needed.
Coordinates periodic program compliance reviews and reports results to department heads and program governance; and devises strategies to maximize compliance.
Drives and implements records management-related training, communications programs, plans, and materials. Engages with departments and builds a liaison model to support effective enterprise records management at all levels of the agency.
Serves as Agency liaison to Washington State Archivists and Local Records Committee.
Manages physical record storage and archiving systems and services.
Provides support to the Department/Division on matters as directed; understands and keeps abreast of industry trends, ensures processes, policies, and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
It is the responsibility of all employees to integrate sustainability into everyday business practices.
Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor’s Degree in Business Administration, Information Technology, Management, or closely related field and five years of experience in archival or records management in a large organization; OR an equivalent combination of education and experience. Three years of leadership, budgetary, planning and workforce management experience; preferably for a large public agency.

Preferred Licenses or Certifications:

Certified Records Manager (CRM).

Required Knowledge and Skills:

Operational characteristics, practices, and procedures of records management system.
Contemporary records management principles and practices, automated storage and retrieval systems, electronic records repository systems, database design/management, and electronic records management and digital preservation.
Laws and ordinances related to the maintenance of public records.
Pertinent state and federal regulations; Agency policies, procedures, rules, and regulations.
Principles and practices of program development and administration.
Program/project management techniques and principles.
Modern office procedures, methods, and equipment including computers.
Computer applications such as word processing, spreadsheets, and statistical databases.
Supervisory principles, methods, and techniques.
Establishing and maintaining effective working relationships with other division staff, management, vendors, outside agencies, community groups, and the general public.
Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
Collecting and utilizing information necessary to create and update a complex filing system.
Planning and organizing records management functions.
Applying project management techniques and principles.
Managing multiple tasks, setting objectives/goals, and re-prioritizing as needed.
Preparing and analyzing data and comprehensive reports.
Maintaining confidentiality and communicating with tact and diplomacy.
Effective oral and written communication.
Researching, analyzing, and evaluating new service delivery methods and techniques.
Developing and monitoring departmental and program/project operating budgets, costs, and schedules.
Supervising, leading, and delegating tasks and authority.

Physical Demands / Work Environment:

Work is performed in a standard office environment.
The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.

Project Manager, Oregon Digital Newspaper Program

Melissa Pomeroy — Mon, 06 Nov 2023 23:03:12 GMT

See full post HERE

Job no: 532850
Work type: Classified Staff
Location: Eugene, OR
Categories: Library, Planning/Project Management
Classification: Project Coordinator
Appointment Type and Duration: Limited Duration (Classified), Limited
Salary: $24.83 - $38 per hour
FTE: 1.0
Department: Libraries

Review of Applications Begins

Position closes November 16, 2023

Special Instructions to Applicants

To ensure consideration for the position, please include with your online application:

1. a cover letter stating your interest and qualifications for the position, and

2. a current resume, which includes dates of employment.

Department Summary

About the UO Libraries:

The University of Oregon Libraries is an essential partner in the University’s educational, research, and public service mission. With five locations on the Eugene campus, and branches at UO Portland and at the Oregon Institute of Marine Biology, the Libraries offers many flexible, service- and technology-rich environments for our users’ research and learning needs. The UO Libraries is committed to supporting and enhancing the diversity of the university community, providing a culturally inclusive environment where diversity of thought and expression is valued and respected, and disrupting systemic inequalities. With a focus on equity in service, we strive to create a powerful learning community, a welcoming space where faculty, students, and patrons of all ages and cultural and ethnic backgrounds can access the information necessary to achieve their personal and professional goals.

Our mission is to actively support the student learning experience, enable the creation and stewardship of knowledge, and contribute to advancements in teaching, research, scholarship, and public service. We value intellectual freedom, user-centered service, evidence-based approaches, transparency, innovation, teamwork, diversity, and integrity.

The University of Oregon Libraries is the only Association of Research Libraries (ARL) member in Oregon. The library is a member of the Orbis Cascade Alliance, SPARC, Center for Research Libraries, DuraSpace, the Council on Library and Information Resources, Coalition for Networked Information, EDUCAUSE, and other major organizations.

About Digital Library Services:

The Digital Library Services (DLS) department is the center for the production and dissemination of digitized holdings from the Libraries, university, and state partners, and contributes to the acquisition and development of technologies to support the discovery and preservation of these materials. DLS is a highly collaborative environment, providing stewardship for digitized assets throughout their lifecycle, from creation, metadata application, ingest and discovery, through long-term preservation. Working closely with other Library departments, DLS staff apply their expertise in project management, digital collection management, copyright, exhibit curation, digitization and capture, descriptive metadata, linked open data, information architecture, user interface design, accessibility, and digital preservation to aid the Libraries’ mission and positively impact the University and the State of Oregon.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities.

Position Summary

Reporting to the Director of Digital Library Services, the Project Manager manages an Oregon State Library grant to digitize Tribal newspapers, oversees the digitization of analog materials, assignment of metadata, and the ingest of new content into the Historic Oregon Newspapers site for the Oregon Digital Newspaper Program. The position tracks the project budget, goals, and milestones; assigns tasks to project staff and student employees; provides quality assurance, assessment, and evaluation; maintains communication with stakeholders and state partners; and produces reports, updates, and documentation for granting agencies and internal audiences. Additionally, the Project Manager plays an integral role in managing Digital Library Services initiatives, assisting library employees, faculty, staff, and students, and fostering collaboration and positive working relationships with cross-functional team members and stakeholders.

This position is full-time and has a limited duration of 1 year.

Minimum Requirements

Four years of experience as an executive assistant, administrative analyst, researcher or administrative officer which included administrative duties, provision of technical assistance, or operations review. Two of the required years must have included administration or oversight of an on-going project or program.

A Bachelor's degree in Business Administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience. There is no substitution for the two years of administrative experience.

Professional Competencies

Excellent organizational, time management, multi-tasking, and priority-setting skills;
Ability to communicate effectively with individuals from diverse backgrounds and cultures;
Ability to develop and maintain positive working relationships with internal and external stakeholders;
Ability to foster collaboration and motivate teams to work together;
Demonstrated effective problem-solving and critical thinking skills

Preferred Qualifications

Experience contributing to grant-funded projects;
Experience managing multiple complex projects in a professional setting;
Working knowledge of Native American culture and the social and cultural policies and issues impacting Tribes;
Experience managing and/or writing grants;
Demonstrated flexibility supporting emergent requirements;
Training in formal project management principles

FLSA Exempt: No

City of Portland, City Archivist

Melissa Pomeroy — Tue, 17 Oct 2023 14:25:19 GMT

Salary: $114,192.00 - $163,321.60 Annually

Location: 1800 SW 6th Ave Suite 550, OR

Job Type: Regular

Job Number: 2023-01484

Bureau: Office of the City Auditor

Opening Date: 10/16/2023

Closing Date: 11/6/2023 11:59 PM Pacific

See the full post HERE

The Position

About the position
The City Auditor is seeking an experienced professional and effective manager to serve as the City Archivist of Portland, Oregon. The City Archivist leads Archives and Records Management, a division of the City Auditor’s Office that ensures the City’s records are maintained and accessible the public. Other divisions include Audit Services, Ombudsman, and Operations Management. The mission of the Office is to ensure open and accountable government.

This position reports directly to the City Auditor, an elected position that is functionally independent from City Council. The City Archivist provides citywide leadership on archives and records management issues, including electronic records, implements Office-wide strategies and manages division budget and personnel. The position also manages the Portland Archive and Records Center (PARC) located on the Portland State University campus, including facility planning and maintenance.

About the division
The Archives and Records Management division issues guidance and sets policies for the City’s retention of records, general information management, and for the City’s historical records. It administers the City’s electronic records management and retention system known as TRIM and provides training and services to help City employees manage their records in accordance with Oregon’s public records laws.

The division provides reference services to City employees and the public, and outreach and education to strengthen understanding of public records laws, access rights, and the importance of government and historical records to the City, the community, and individuals. The historical records collection is extensive and contains a variety of formats dating back to 1851. The division also partners with community groups, heritage organizations, and individuals working on initiatives that connect local history with the community.

We are looking for a proactive, adaptive, collaborative person who has the knowledge and vision to lead the City as records management needs evolve and the City transitions to a new form of government. Successful candidates are passionate about public records and making information accessible to the community and are committed to serving and supporting all aspects of managing records throughout their lifecycle.

As the City Archivist, you will:

Plan, direct, and evaluate the work of a team of professionals, including coaching;
Manage the overall direction and performance of a Division dedicated to archives and records management responsibilities;
Establish and implement the Division’s Antiracist Results-Based Accountability plan;
Manage and forecast the Division’s budget;
Advise Bureaus/Offices and elected officials on public records and records management matters; direct and monitor training programs, establish policies and procedures regarding archives and records management
Operate the Portland Archives and Records Center, including all aspects of managing a facility dedicated to records storage, security, and preservation;
Direct the strategic citywide approach to managing electronic records.

To Qualify

Candidates must have all the following OR any equivalent combination of education and experience:

Master’s degree from an accredited college or university with major course work in library and information sciences, archival management, history with a concentration in archival studies, or related field.

Five (5) years of increasingly responsible archives and records management experience.
Two (2) years of experience in a supervisory role.

Preferred Qualifications:

Experience working for a public agency and/or working with public records.
Certification by the Academy of Certified Archivists or the Institute of Certified Records Managers.

To apply:
A resume, concise answers to the following supplemental questions, and a short essay are required for a complete application. Omitting a resume or failing to complete the supplemental questions will disqualify potential applicants from consideration.

Submit three documents:

1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.

2) Responses to Supplemental Questions
Describe how you meet the following qualifications in 250 words or fewer per response. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item for which you have relevant skills or experience.

Question 1: Describe how you meet the following qualifications (Connect items in your resume to demonstrate how you meet this qualification, when possible):

Master’s degree from an accredited college or university with major course work in library and information sciences, archival management, history with a concentration in archival studies, or related field.
Five (5) years of increasingly responsible archives and records management experience.
- Two (2) years of experience in a supervisory role

Question 2: Tell us about your ability to resolve difficult management or administrative issues. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

Question 3: Tell us about your ability to interpret and apply laws, policies, and procedures. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

Question 4: Describe your experience with operational and strategic planning. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

Question 5: Tell us about your ability to establish and maintain effective working relationships with different stakeholders, including managers and staff, elected officials, and representatives of other government agencies. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

Question 6. Describe your ability to communicate clearly and persuasively both orally and in writing, and to prepare concise and comprehensive reports, correspondence or other documents appropriate to the audience. (Connect items in your resume to demonstrate how you meet this qualification, when possible).

Question 7 (Optional): If you meet either of the preferred qualifications, please briefly describe how. (Connect items in your resume to demonstrate how you meet this qualification, when possible):

3) Essay
Describe 1) your experiences or participation with any of the following, and 2) what you learned from them in 500 words or fewer:

exposure to racial inequities and actions you took to help resolve them;
steps taken to make workplaces and/or public spaces inclusive;
experiences as a member of a historically underrepresented group in government decision-making;
experiences living, working with, and/or interacting with individuals from diverse backgrounds and identities;
experiences ensuring equitable and inclusive workplace operations and/or program outcomes.

If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will demonstrate that commitment in this position.The Recruitment Process

Applicants must submit their resume, responses to supplemental questions and essay through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.

Recruitment Timeline (subject to change)

Application period: October 16—November 6

Applications reviewed: Week of November 13

First interview: Week of November 27

Second interview: Week of December 4*

Meet and greet: Week of December 11*

Job offer: Week of December 25

*May be conducted in person

Additional Information

Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.

Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.

Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: https://www.portlandoregon.gov/bhr/60196

Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.

Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Work location: The position is based in the Portland Archives and Records Center, 1800 SW 6th Ave. The Auditor’s Office is currently operating in a hybrid schedule of in-person and remote work, with employees expected to work half-time in-person.

Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov.

Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov.

For more information about the Auditor’s Office: https://www.portland.gov/auditor/

Accessioning Archivist - University of Washington

Melissa Pomeroy — Tue, 10 Oct 2023 17:32:48 GMT

Req #:	227318
Department:	UW LIBRARIES
Job Location:	Seattle Campus
Posting Date:	10/05/2023
Closing Info:	Open Until Filled
Salary:	$5,953 - $7,500 per month
Union Position:	Yes
Shift:	First Shift
Benefits:	As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

See full post and apply here

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The UW Libraries has an outstanding opportunity for an Accessioning Archivist. Under the general direction of the Interim Director of Special Collections, the Accessioning Archivist works closely with the Processing Archivist to identify, organize, and process collections for all curatorial collecting areas.

The UW Libraries is one of the largest and most innovative libraries in North America with extensive collections in print, electronic, and other formats. Providing services to three campuses, the UW Libraries also plays a significant leadership role regionally and throughout the profession. The UW Libraries is recognized for its excellent service, innovative learning and research spaces, collaborative approaches, extensive assessment efforts and diverse award-winning staff.

Special Collections is comprised of the rich Pacific Northwest Collection that documents the historic and contemporary life and culture of the region including members of Congress, pioneer settlers, citizen activists, civic and communal leaders, the forest products industry, environmental organizations, ethnic and other special communities, and major cultural figures. Other Special Collections collecting strengths include Architecture, 19th-century American Literature, 20th-century American and English Literature, Photographs and Moving Images, and Travel and Exploration. Special Collections is also home to a world-class Book Arts Collection, the Labor Archives of Washington State, and the Ethnomusicology Archives and the University Archives which documents the life of the University from athletics to student life to academics.

POSITION PURPOSE
The archivist is responsible for coordinating the process of making new archival collections available for use by researchers by, establishing rudimentary physical and intellectual control over the materials by recording brief information in a standard way. Once accessioned, initial processing occurs to create an inventory and/or description of the collection so that researchers can discover the materials by way of the library catalog, or our consortial finding aid database, Archives West.

The archivist is also responsible for helping set processing priorities and overseeing the work of student employees assigned to this work. The archivist is part of a technical services team comprising the Processing Archivist and Accessioning Archivist, together with the Processing and Monographic Receiving Specialist.

DUTIES AND RESPONSIBILITIES
Archival Accessioning (70%)

Directs the work of staff and students who are accessioning archival collections including initial arrangement, rehousing, and description of incoming collections and items.
Tracks accessioning and processing backlog and consults with curators to set accessioning and processing priorities, together with Processing Archivist.
Oversees the maintenance of ArchivesSpace and supporting documentation tools.
Reviews finding aids, catalog records, and other description to ensure quality and compliance with national and local standards and practices.
Ensures that the proper records are updated when errors are found or when additional processing has been completed.
Assists in research of background information for collections.
Uses an established template in XMetal XML editing software to enter collection information into an EAD (Encoded Archival Description) finding aid.
Arranges and describes manuscript material and archival collections in all formats (paper, photographic, electronic, audiovisual, etc.).
In collaboration with curators, develops processing plans for collections, including determining level of granularity at which to process, assuring appropriate housing of materials, identifying and recommending materials for conservation/preservation treatment, writing and editing finding aids according to DACS (Describing Archives: a Content Standard) specifications, and participating in digitization projects.
Manages Technical Services workroom space, accessioning supplies, and collection storage spaces.

Supervisory (20%)
Trains and supervises the work of students, support staff, volunteers, and interns working on archival projects. Assists in training peers (archivists) in DACS and other best practices, and assists in training new archivists on staff. Updates processing manual, centralizes practices, when appropriate, across the department.

Public Service (10%)
Provides professional, technical, and subject-specific expertise and support to public services staff, researchers, and other department staff through reference guidance and consultation.
Works with preservation staff to manage and prepare collection materials for reproduction, display, and exhibition.

General
Understands and abides by the Libraries Personal Communication Responsibilities. Communicates appropriately, effectively, and positively. Plays an active role in staying informed and participating in Libraries and unit meetings, activities, and events.
Demonstrates a commitment to equity and inclusion, and an understanding of the contributions a diverse workforce brings to the workplace.

MINIMUM REQUIREMENTS
Master’s degree with an archival focus or a domain specific field, and 1 year of archival work experience

OR

Equivalent combination of education/experience.

ADDITIONAL REQUIREMENTS
Demonstrated experience processing archival collections.
Demonstrated technological expertise, including knowledge of MARC (machine readable cataloging) format and Encoded Archival Description (EAD), XMetal, XML (extensible markup language), and other archival encoding systems.
Ability to function well in a rapidly changing environment, to work effectively within a large complex organization, and to exercise initiative.
Ability to describe collections and materials in writing for content and preservation documentation, as well as collection significance for donors and grant narrative statements.
Strong written, verbal, and interpersonal communication skills including demonstrated ability to work with staff and users and assist researchers with complex questions in person, by phone, and in writing.
Strong project management skills, with an ability to manage multiple complex projects simultaneously.
Ability to work independently, as well as work collaboratively as a team with colleagues in Special Collections and other Library units.
Detail oriented, with an ability to think flexibly and creatively.
Experience identifying and restricting sensitive information.
Experience working with personal papers, organizational records, and media materials and the ability to conceptualize and organize large collections in a variety of diverse formats, including born-digital, audiovisual, photographic, and paper material.
Knowledge of the MARC format, Describing Archives: A Content Standard, and other standards and tools for the description of manuscript and archival materials (e.g., RDA (Resource Description and Access), LCGTM (LC Thesaurus for Graphic Materials, AAT (Art and Architecture Thesaurus, LCSH (Library of Congress Subject Headings, AMIM (Archival Moving Image Materials).)

DESIRED QUALIFICATIONS
Familiarity with ArchivesWest and Orbis-Cascade Alliance archival practices.
Experience with issues of preservation and handling collections in a variety of formats, e.g., including knowledge of preservation and description practices for electronic and other media materials.
Supervisory experience working with students.
Some familiarity with other relevant metadata standards, including Dublin Core, VRA Core (Visual Resources Association), METS (Metadata Encoding and Transmission Standard), and MODS (Metadata Object Description Schema).
Experience providing reference services in a special collections or archival environment.
Familiarity with digitization and digital collections metadata creation and the CONTENT platform or similar digital asset management systems.

COVER LETTER REQUIREMENT
This position requires a cover letter: In your cover letter discuss your relevant experience as it related to the position description. In addition, share your experience working in a team processing environment including developing workflows, procedures, and standards.

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Processing Archivist - University of Washington

Melissa Pomeroy — Tue, 10 Oct 2023 17:29:55 GMT

Req #:	227319
Department:	UW LIBRARIES
Job Location:	Seattle Campus
Posting Date:	10/05/2023
Closing Info:	Open Until Filled
Salary:	$5,953 - $7,500 per month
Union Position:	Yes
Shift:	First Shift
Benefits:	As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

See full post and apply here

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The UW Libraries has an outstanding opportunity for a Processing Archivist.

POSITION PURPOSE
Under the general direction of the Interim Director of Special Collections, the Processing Archivist works closely with the Accessioning Archivist to identify, organize, and process collections for all curatorial collecting areas.

The UW Libraries is one of the largest and most innovative libraries in North America with extensive collections in print, electronic, and other formats. Providing services to three campuses, the UW Libraries also plays a significant leadership role regionally and throughout the profession. The UW Libraries is recognized for its excellent service, innovative learning and research spaces, collaborative approaches, extensive assessment efforts and diverse award-winning staff.

Special Collections is comprised of the rich Pacific Northwest Collection that documents the historic and contemporary life and culture of the region including members of Congress, pioneer settlers, citizen activists, civic and communal leaders, the forest products industry, environmental organizations, ethnic and other special communities, and major cultural figures. Other Special Collections collecting strengths include Architecture, 19th-century American Literature, 20th-century American and English Literature, Photographs and Moving Images, and Travel and Exploration. Special Collections is also home to a world-class Book Arts Collection, the Labor Archives of Washington State, and the Ethnomusicology Archives and the University Archives which documents the life of the University from athletics to student life to academics.

The archivist is responsible for coordinating the process of making new archival collections available for use by researchers by, establishing rudimentary physical and intellectual control over the materials by recording brief information in a standard way. Once accessioned, initial processing occurs to create an inventory and/or description of the collection so that researchers can discover the materials by way of the library catalog, or our consortial finding aid database, Archives West.

The archivist is also responsible for helping set processing priorities and overseeing the work of student employees assigned to this work. The archivist is part of a technical services team comprising the Processing Archivist and Accessioning Archivist, together with the Processing and Monographic Receiving Specialist.

DUTIES AND RESPONSIBILITIES
Archival Processing (70%)

Organizes and rehouses manuscript materials.
Assists in research of background information for collections.
Uses an established template in XMetal XML editing software to enter collection information into an EAD (Encoded Archival Description) finding aid.
Arranges and describes manuscript material and archival collections in all formats (paper, photographic, electronic, audiovisual, etc.).
In collaboration with curators, develops processing plans for collections, including determining level of granularity at which to process, assuring appropriate housing of materials, identifying and recommending materials for conservation/preservation treatment, writing and editing finding aids according to DACS (Describing Archives: a Content Standard) specifications, and participating in digitization projects.

Supervisory (20%)
Trains and supervises the work of students, support staff, volunteers, and interns working on archival projects. Assists in training peers (archivists) in DACS and other best practices, and assists in training new archivists on staff. Updates processing manual, centralizes practices, when appropriate, across the department.

Public Service (10%)
Provides professional, technical, and subject-specific expertise and support to public services staff, researchers, and other department staff through reference guidance and consultation.
Works with preservation staff to manage and prepare collection materials for reproduction, display, and exhibition.

General
Understands and abides by the Libraries Personal Communication Responsibilities. Communicates appropriately, effectively, and positively. Plays an active role in staying informed and participating in Libraries and unit meetings, activities, and events.
Demonstrates a commitment to equity and inclusion, and an understanding of the contributions a diverse workforce brings to the workplace.

MINIMUM REQUIREMENTS
Master’s degree with an archival focus or a domain-specific field, and 1 year of archival work experience OR Equivalent combination of education/experience.

ADDITIONAL REQUIREMENTS
Demonstrated experience processing archival collections.
Demonstrated technological expertise, including knowledge of MARC (machine-readable cataloging) format and Encoded Archival Description (EAD), XMetal, XML (extensible markup language), and other archival encoding systems.
Ability to function well in a rapidly changing environment, to work effectively within a large complex organization, and to exercise initiative.
Ability to describe collections and materials in writing for content and preservation documentation, as well as collection significance for donors and grant narrative statements.
Strong written, verbal, and interpersonal communication skills including demonstrated ability to work with staff and users and assist researchers with complex questions in person, by phone, and in writing.
Strong project management skills, with an ability to manage multiple complex projects simultaneously.
Ability to work independently, as well as work collaboratively as a team with colleagues in Special Collections and other Library units.
Detail oriented, with an ability to think flexibly and creatively.
Experience identifying and restricting sensitive information.
Experience working with personal papers, organizational records, and media materials and the ability to conceptualize and organize large collections in a variety of diverse formats, including born-digital, audiovisual, photographic, and paper material.
Knowledge of the MARC format, Describing Archives: A Content Standard, and other standards and tools for the description of manuscript and archival materials (e.g., RDA (Resource Description and Access), LCGTM (LC Thesaurus for Graphic Materials, AAT (Art and Architecture Thesaurus, LCSH (Library of Congress Subject Headings, AMIM (Archival Moving Image Materials).)

DESIRED QUALIFICATIONS
Familiarity with ArchivesWest and Orbis-Cascade Alliance archival practices.
Experience with issues of preservation and handling collections in a variety of formats, e.g., including knowledge of preservation and description practices for electronic and other media materials.
Supervisory experience working with students.
Some familiarity with other relevant metadata standards, including Dublin Core, VRA Core (Visual Resources Association), METS (Metadata Encoding and Transmission Standard), and MODS (Metadata Object Description Schema).
Experience providing reference services in a special collections or archival environment.
Familiarity with digitization and digital collections metadata creation and the CONTENTdm platform or similar digital asset management systems.

COVER LETTER REQUIREMENT
This position requires a cover letter: In your cover letter discuss your relevant experience as it related to the position description. In addition, share your experience working in a team processing environment including developing workflows, procedures, and standards.

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

SENIOR ARCHIVIST - VISUAL RESOURCES

Melissa Pomeroy — Thu, 28 Sep 2023 16:43:26 GMT

serves both the Sisters of Providence (Mother Joseph Province) and Providence Health & Services. Position has primary responsibility for managing the selection, preservation, processing, and access to visual resources in all formats including print collections, negatives, film, videotape, and born-digital assets in Providence Archives. The incumbent manages the digital asset management system (DAM) and helps to maintain, and adds records to, the content management system (CMS).

Required Qualifications:

Bachelor's Degree in History, American Studies or related discipline with knowledge of photograph conservation and history of photographic processes or appropriate combination of work experience and education may be substituted for a degree
5 years Archives experience involving administration of photographic and visual resources, preservation, arrangement and description, reference and coordination responsibilities
3 years experience with archival database software required. Familiarity with archival preservation standards and reformatting options
3 years Thorough knowledge of standard Microsoft Office applications

Preferred Qualifications:

Master's Degree in Related discipline with archival studies coursework Or equivalent educ/experience
Current certification by the Academy of Certified Archivists

Basics:

Job Identification: 218066
Job Category: Administrative Support
Posting Date: 09/12/2023, 05:23 PM
Job Schedule: Full time
Job Shift: Day
Locations: St Joseph Residence Seattle-Seattle(HR)
FTE: 1
Minimum Salary: 27.32
Maximum Salary: 43.46

Apply HERE

EASTERN REGION BRANCH MANAGER (ARCHIVES)

Melissa Pomeroy — Thu, 28 Sep 2023 16:42:50 GMT

Washington State Archives

Salary: $67,380.00 - $90,624.00 Annually

Location: Spokane County – Cheney, WA

Job Type: Full Time - Permanent

Job Number: 23 AR LAP MGR 0613

Department: Office of the Secretary of State

Division: Archives

Opening Date: 09/07/2023

Closing Date: Continuous

Additional information and interested candidates should visit https://www.careers.wa.gov/ or https://www.governmentjobs.com/careers/washington/jobs/4193464/eastern-branch-manager-archives

Job Description and Duties:

This expert level position reports to the Digital State Archivist and plans, develops, and is responsible for the acquisition and public access of archival records from state and local government agencies in WA state. This position is also responsible for directing and managing the budget, business plans, operation and overall performance of the Eastern Regional Branch Archives.

Duties:

Directs and manages the Eastern regional branch

Tasks include:

Directs and manages the operations of the Eastern Branch of the State Archives;
Represents the division's interests in interactions with client state and local agencies, and customers.
Develops, implements, and manages budget, business plans, and the overall performance of the branch.
Plans, implements, leads, and evaluates the development of archival collections and delivery of archives and records management services to the public and client agencies; develops short and long-term goals, and prepares narrative and statistical reports concerning the delivery of archives and records management services.
Hires and supervises staff; assigns work; monitors and works with management on correcting performance issues including coaching and mentoring.
Monitors staff, students, and volunteers' performance to ensure the technical and support functions comply with agency policies, procedures, and standards of best practice.
Drives to customer locations for records consultations and pick-ups
Oversees facility issues working with Eastern Washington University and contractors as needed to assure long-term document preservation and a safe working environment.
Develops and implements draft policies, procedures, and standards of best practice for the safe and secure care and handling of public documents.

Training, consulting & outreach

Tasks include:

Prepares and delivers speeches, presentations, seminars and/or workshops to state and local government agencies, advisory groups, and/or public and private organizations.
Creates and coordinates special projects or initiatives which publicize the role and the holdings of the State Archives.
Serves as technical consultant to government agencies and other clients on information systems, imaging standards and requirements, electronic records management systems, micrographics, and records and archives management practices.
Contacts and maintains working relationships with state and local government agencies, outside organizations and special interest groups, particularly identifying any potential training needs.
Conducts tours of the facility, as well as, seeking out and speaking at allied professional and target audience functions.

Miscellaneous

Tasks include:

Actively participates in archives and records management professional organizations, both regionally and nationally.
Other duties as assigned.

Job Requirements and Qualifications

Required Qualifications:

Master's degree involving major study in archives and records management, history, public administration, or related field with coursework related to archives and records management principles
Five years of experience in the functional operations of an archives including accessioning, disposition, arrangement and description of records, and records management including storage systems
One year of experience as a lead worker or supervisor performing the following tasks: interviewing, hiring, training, assigning and directing work, and evaluating staff or volunteers
Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
Current Washington state driver's license or have requested and obtained an appropriate accommodation

Preferred/Desired Qualifications:

Experience in facilities management including arranging for building services (janitorial, telephone, repairs, utilities) and managing office space requirements (furniture, equipment, supplies)
Effective oral communication skills to communicate with customers, co-workers, and business contacts, as well as the ability to present all information to upper management
Demonstrated writing and editing skills to compose reports, proposals, presentations, and work-related materials
Demonstrated evidence of high level strategic thinking to detailed analysis and modeling; anticipates future consequences and trends and incorporates this information into the organizational plan
Demonstrated experience in a team environment working towards accomplishing your own goals and those of the team, in roles both as a team member and a leader
Experience in the functional operations of an archives including accessioning, disposition, and arrangement of records, and records management including storage systems
Knowledge of laws governing the creation and disposition of federal, state, and local records, and the disclosure and confidentiality of public records
Experience with electronic records
Experience using digital imaging software and tools
Experience presenting technical information to non-technical audiences
Active in professional archival and historical organizations
Knowledge of new and emerging records media technology
Knowledge of creation, establishment, modification, and maintenance of state and local records retention schedules and their application to public records

Interested candidates must apply at https://www.careers.wa.gov/

https://www.governmentjobs.com/careers/washington/jobs/4193464/eastern-branch-manager-archives

PROCESSING & COLLECTIONS MANAGEMENT ASSISTANT

Melissa Pomeroy — Thu, 28 Sep 2023 16:42:23 GMT

at the University of Alaska, Fairbanks

Open Date: August 28, 2023

Library Technician 4

Grade and Salary: Grade 77 (Minimum: 22.64 per hour D.O.E, UAF Salary Schedules and Benefits Information)
Work Type: On Campus, Staff Full-time
Location: Fairbanks, Alaska

Do you have a keen eye for detail and a knack for organization? Are you passionate about preserving history? Do you love bringing order to chaos? Are you interested in working in Alaska? If that sounds like you, we’d love to talk to you.

Apply to join our team as a Processing and Collections Management Assistant at the Alaska and Polar Regions Collections & Archives at University of Alaska Fairbanks. In this full-time onsite position, you'll play a crucial role in the in-take, organization, processing, and management of paper and audio-visual archival collections.

Your responsibilities will include intake of new collections as well as sorting, organizing, and storing materials according to established archival standards. With a keen eye for details, you'll input and manage metadata for archival materials, improving discoverability and access through our cataloging systems and archival management software, Archivera.

To excel in this role, you should possess excellent written and verbal communication skills. Experience with data entry and file management tools is necessary. A high level of accuracy while undertaking repetitive work is crucial for success. While not required, knowledge of basic archival principles is highly valued. However, we’re happy to train the right person. If you love data entry, adore paperwork wrangling, are extremely detail-oriented, and want to get literally “hands-on with history,” we’d love to talk to you about this amazing opportunity to join our team.

This could be a great position for a detail loving person who wants to get a start in Archives work here at the Alaska and Polar Collections & Archives.

Required Qualifications:

Associate’s degree in related field and one year’s experience in relevant field (e.g., information science, museum studies, records management, etc.), or an equivalent combination of training and experience.

Preferred Qualifications:

Knowledge of basic archival principles, practices, and standards.
Familiarity with archival processing techniques, including arrangement, description, and preservation of archival materials.
Experience working with archival cataloging systems or archival management software (e.g., ArchivEra, OCLC, SirsiDynix, etc).
Three or more years’ experience working with complex data-entry or file management systems.
Experience with office management and high level administrative support work.
Bachelor's degree in related fields (e.g., communications, political science, history, etc.).

For more information on specific duties, benefits, and to apply: https://careers.alaska.edu/en-us/job/525530/processing-collections-management-assistant

EDITOR- JOURNAL OF WESTERN ARCHIVES

Melissa Pomeroy — Thu, 28 Sep 2023 16:41:44 GMT

The Journal of Western Archives is seeking a new managing editor. The managing editor is responsible for the overall quality of the intellectual content of the journal and works closely with the editorial board to ensure that the needs of the professional community (including the journal’s four regional sponsors) in the western United States are met. If you are interested in this position, please submit a CV and a letter of interest to journal director Gordon Daines at gordon_daines@byu.edu by Tuesday September 5th, 2023 at 5:00 pm MST. The successful applicant will assume their duties on January 1st, 2024 and receive a yearly honorarium of $500.00. The initial term will be for three years with the opportunity to renew once.

Job Description

The Editor is responsible for the overall quality of the intellectual content of the journal and for overseeing the review process to ensure it is thorough, fair, and timely. The Editor is responsible for upholding the mission and scope of the journal and for selecting papers that provide new, original, and important contributions to knowledge.

Responsibilities

The Editor oversees the mission and scope of the journal in consultation with the journal director and the editorial board.
1. The Editor ensures that the papers published are consistent with the editorial mission.
2. The Editor works with the journal director and the editorial board to determine if thematic issues should be published. The Editor identifies and invites potential guest editors for these issues.
3. The Editor works with the technical editor/layout specialist to ensure that content is visually appealing and readable.
The Editor is responsible for overseeing the peer review process.
1. The Editor selects editorial board members to shepherd potential articles and case studies through the peer review process.
2. The Editor and assigned editorial board members will use the BePress platform to conduct the editorial review process.
3. The Editor will review the feedback from peer reviewers and the assigned editorial board member and will make the final decision regarding acceptance or rejection of articles and case studies.
4. The Editor will ensure that the peer review process is completed in a timely way and that authors receive constructive feedback about papers submitted.
The Editor is responsible for overseeing the copyediting process
1. The Editor will work with the journal’s contract copyeditor to ensure that articles and case studies are copyedited in a timely fashion.
2. The Editor has final authority on all copyediting decisions.
The Editor will seek opportunities to promote the journal.
1. The Editor will seek to speak at conferences and other events about the purpose and values of the journal, inviting potential contributors to consider submitting papers to the journal.
2. The Editor will encourage editorial board members to speak at conferences and other events about the purpose and values of the journal, inviting potential contributors to consider submitting papers to the journal.

Qualifications

Required

Excellent oral and written communications skills
Must have the technical capacity to work in a fully electronic environment
Experience in conducting and writing research, sufficient to enable the individual to solicit and select research that will result in a high-quality publication that addresses the diverse interest of the readership
Dynamic, self-motivated individual
Ability to delegate
Strong organizational skills
Ability to set and meet firm deadlines
Strong interpersonal skills and the ability to work in a team environment

Preferred

Experience with the peer review process as both a peer reviewer and an author
Membership in one of the four sponsoring regional associations (Conference of Intermountain Archivists, Society of Rocky Mountain Archivists, the Society of California Archivists, or the Northwest Archivists, Inc.
Familiarity with and ability to use the Chicago Manual of Style

ASSOCIATE DEAN FOR DISTINCTIVE COLLECTIONS

Melissa Pomeroy — Thu, 28 Sep 2023 16:41:12 GMT

University of Washington: Academic Personnel: University Libraries

Seattle, WA, United States

Open Date

Jul 21, 2023

Full job posting: https://apply.interfolio.com/127539

THE POSITION:

The University of Washington Libraries invites applications and nominations for the position of Associate Dean for Distinctive Collections (ADDC). The successful candidate will be a leader with experience, bold ideas, and the collaborative and political skills to implement them. Reporting to the Dean of University Libraries, the Associate Dean for Distinctive Collections (ADDC) serves on the Libraries Cabinet, bringing their vision and expertise to the systemwide leadership of the Libraries. The ADDC has direct responsibility for administration of the Distinctive Collections (DC) portfolio, consisting of the Special Collections department and the International Studies unit. The ADDC will provide leadership for DC curators, librarians, and staff, and ensure that DC personnel have both the skills and tools necessary to develop and support 21st-century activities and services for Distinctive Collections.

The Special Collections department includes collections and services for book arts and rare books, Pacific Northwest history, historical visual and audiovisual materials, the institutional archives of the University of Washington, the Labor Archives of Washington, and the UW Ethnomusicology Archives. Special Collections has a current staff of 17, including temporary staff. The International Studies unit, with a staff of six, manages collections and subject expertise to support Near East, Slavic and Eastern Europe, and Southeast Asia international studies.

This position is not tenure eligible.

BENEFITS

Librarians are academic personnel and participate in the University of Washington Retirement Plan on a matching basis. This is a full-time, 12-month appointment. Vacation is accrued at the rate of 26 working days per year; sick leave at the rate of 12 working days per year. No state or local income tax.

SALARY

The base salary range for this position will be $10,000-$11,500 per month, commensurate with experience and qualifications, or as mandated by a U.S. Department of Labor prevailing wage determination. An Administrative Stipend will be established at the time of appointment. Other compensation associated with this position may include a relocation incentive payment and a moving allowance.

Qualifications

Required

Graduate degree from a program accredited by the American Library Association or an equivalent graduate library science/information studies degree.
At least 8 years of successful post-MLS library experience including at least 5 years managerial and leadership experience within special collections in an academic or research library.
Demonstrated strong, effective managerial and organizational skills with an ability to lead and motivate library staff at all levels with energy, creativity, compassion, and affinity for productive ambiguity.
Demonstrated commitment to equity, diversity, and inclusion in the workforce, in the management of collections, and in the provision of services.
Knowledge of current and emerging trends, issues, workflows, standards, and best practices in the management of special collections, with a strong commitment to user-centered design of services and collections.
Demonstrated ability to work successfully in a collaborative management environment and to function effectively as a member of a leadership team.
Experience with budget development and financial management of a variety of funding sources (e.g., state, tuition, self-sustaining, grants, gifts, and endowments).
Experience working with donors and developing external funding opportunities. Knowledge of regulations and compliance requirements for non-cash gifts and sponsored programs.
Experience in physical and digital infrastructure planning and development for special collections. Experience with space management for large collections.
Excellent interpersonal and communication skills.

Preferred

Experience with international studies or area studies collections.
Experience working with Indigenous individuals and groups, and an understanding of issues surrounding Indigenous material in archival collections.
Experience working with community stakeholder groups and community advisory committees.
Experience with Atlas Systems and Aeon workflow software for special collections and archives.
Experience with the Lean process or Agile project management.
Experience working and supervising in a union environment.

Apply Now

Northwest Archivists, Inc. Jobs In the NW (Blog Format)

Lead Archivist - Winthrop Group, Seattle, WA

Internship: Museum of the Yellowstone - West Yellowstone, Montana

Records Management Manager - Sound Transit, Seattle, WA

Spokane Tribe of Indians Seeking Archivist

Summer Fellowship - Gonzaga University - Spokane, WA

Cook Inlet Historical Society Internship - Anchorage, Alaska

Photograph Collections Assistant - Oregon Historical Society

Acquisitions Archivist - King County, WA

Duties

Qualifications

Archivist - University of Puget Sound

Staff Posting DetailsAppointment: Regular, part-time (0.6 FTE) position.

Horizon House - Institutional Archives Project - Seattle, WA

University Records Manager – Oregon State University

Internship - University of Oregon Special Collections and University Archives

Oregon Historical Society - Library Director

Records Officer/Archivist - Oregon Metro

Senior Archivist, Providence Archives (Seattle)

Collections Archivist - Idaho State Historical Society

Summary

Job Responsibilities

Supervision

Other Functions and Responsibilities

Minimum Qualifications

Preferred Qualifications

Abilities

Internship: Student Archivist - Oregon State University

Archivist - Montana Historical Society

Map and Records Intern (Graduate) - King County Washington

Archivist - Gates Archive

Compensation and Benefits:

Education and Experience

Education:

Experience:

University Archivist - Foley Library

Digital Operations Manager- Montana State University Library

Anchorage Museum is seeking an Archivist

Digital Collections and Metadata Specialist, Mansfield Library (Missoula)

Description

Examples of Duties and Responsibilities

Minimum Qualifications

Additional Information

City Archivist - Seattle

Architecture and Design Project Archivist – Oregon Historical Society

Washington State Archives - Records Consultant

Duties

Qualifications

Washington State Archives - Acquistions Archivist

Duties

Qualifications

Photographs and Visual Materials Archivist-University of Washington

Senior Archivist - Visual Resources *Hybrid* - St. Joseph Residence Seattle

Mukurtu Support and Training Specialist; WSU Libraries

Reference and Digital Access Archivist (Archivist 1) - State of Oregon

Archives Coordinator - University of Idaho Library

Archives and Records Management Assistant - City of Portland Archives & Records Center

To Qualify

The Recruitment Process

Additional Information

Temporary Records Service Technician Assistant - Snohomish County WA

Description

Job Duties

Minimum Qualifications

Additional Information

Archivist and Digital Scholarship Manager - Evergreen State College

Executive Director - Mt. Hood Cultural Center and Museum (MHCCM)

Special Collections Public Services Specialist - University of Washington Libraries

State of Washington Project Archivist

Library and Archival Professional 2 (Project) Full time, Project

Duties

Tasks include:

Acquisition and Collection Management

Qualifications

How to Apply

Program Manager - Records Management, Sound Transit, Seattle WA

University of Oregon internship

Archivist, Nez Perce National Historical Park, Splading, ID

Head of Archival Processing, Oregon State University Libraries

Digital Archivist - Multnomah County

Staff Posting Details
Appointment: Regular, part-time (0.6 FTE) position.

Senior Archivist - Visual Resources Hybrid - St. Joseph Residence Seattle