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Salary: $56,880.00 - $76,608.00 Annually
Location: Multiple Locations Statewide, WA
Job Type: Full Time - Permanent
Job Number: 24 AR LAP3 0990
Open Date: 12/19/2024

Acquisitions Archivist - Library and Archival Professional 3
Full time, Permanent

This position is responsible for providing complex advice, consultation, and training to government agencies and for providing the proper management, transfer, and access to archival records of Washington’s government agencies.  This position reports to the Branch Manager.  

This recruitment will be used to fill multiple vacancies.  We are currently filling vacancies in the following locations:  Olympia, Bellingham, Bellevue and Ellensburg.

Please note: Interviews for this position will be conducted on an ongoing basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.

Duties

Acquires and preserves records of Washington's government agencies
Tasks include:

• Guides the transfer of records from client agencies to the archives for accessioning. Tasks include; assisting with appraisals, advising on preparation of records for transfer; and documenting records arrangement and file/folder nomenclatures for use in access descriptions.
• Serves as senior-level technical consultant to government agencies on archival electronic records and advises on electronic records management practices that enable seamless transfers to State Archives.
• Prepares and delivers complex training to government agencies on the use of ingestion and access tools.
• Manages user accounts for tools and applications used by client agencies and internal division staff.

Provides access to holdings of State Archives
Tasks include: 

• Receives and fulfills complex requests for records from the public and client government agencies.
• Creates and improves descriptive metadata and organizes archival records to improve discovery. Oversees the indexing of records at the item level for online access.

Assists with the growth and enhancement of digital archives
Tasks include: 

• Assists in the long term planning and implementation of increased online access to electronic records collections.
• Evaluates and makes recommendations on improvements to tools and workflows used by client agencies, the public, and internal division staff. Advises State Records Manager of needed changes to Records Management advice sheets and training videos related to electronic records.
• Promotes archival holdings through outreach events.
• Serves on divisional committees and working groups as assigned.

Miscellaneous
Tasks include: 

• Keep current with changing technologies for the preservation of and access to born digital records by attending workshops and classes assigned by supervisor.
• Other duties as assigned.

Qualifications

Required Qualifications: 

• Master's degree involving archives and records management, history or related field 
• Three years of experience as a professional archivist
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position

Preferred/Desired Qualifications:

• Familiarity with electronic records, including file formats and properties related to their long term preservation and access.
• Experience creating description metadata using the DACS standard.
• Experience facilitating state public records laws.

PLEASE READ: If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that members of historically marginalized and underrepresented communities, specifically women and people of color, are less likely to apply to jobs unless they clearly meet every single qualification. 

The Washington State Archives preserves and provides online access to millions of legal and historical records of our state and local governments through its Digital Archives website. Washington's Digital Archives was the first of its kind in the nation and in twenty years has increased its holdings to over 250 million records, with nearly 100 million available online. To support government agencies with organizing and transferring the increasing number of born-digital records, the Washington State Archives is hiring Acquisitions Archivists with experience in electronic records for its branches in Bellevue, Bellingham, Ellensburg and Olympia. We welcome applications from qualified candidates who are excited to join us in ensuring the preservation and accessibility of digital and paper archival records for present and future research.

 The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; registering corporations and charities; connecting Washingtonians through the power of libraries; and protecting our important government records. Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

 The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.