News & announcements

Established in 1989, this award honors an individual, institution, or organization that promotes greater public awareness, appreciation, or support of archival activities or programs. Note that nominees must be from outside the archives profession. Individuals directly involved in archival work, either as paid or volunteer staff, or institutions or organizations directly responsible for an archival program are not eligible for this award.

The individual's or institution’s contributions may take the form of:

•  advocacy,
  
•  publicity,
•  legislation,
•  financial support,
•  or a similar action that fosters archival work or raises public consciousness of the importance of archival work.

Contributions should have broad, long-term impact at the regional level or beyond. Up to three awards may be given each year.

This award is named in honor of historian J. Franklin Jameson, who labored for more than 25 years to establish the U.S. National Archives.
For more details, see the SAA Awards Competition webpage, which includes the nomination form, and the J. Franklin Jameson Archival Advocacy Award page (includes list of previous winners) in the SAA Handbook.

All nominations shall be submitted to SAA by February 28 of each year. Send 6 copies of the completed form (including an documentation) to:

J. Franklin Jameson Archival Advocacy Award Subcommittee
Society of American Archivists
17 North State Street, Suite 1425
Chicago IL 60602-4061

Questions? Contact the Chair of the J. Franklin Jameson Archival Advocacy Award Subcommittee, which this year is Lynn Eaton of Duke University.

Greetings,

We will be hosting a testing session for those interested in becoming Certified Archivists in Bozeman, Montana.  This is part of the Academy of Certified Archivists’ “Pick Your Site” program which allows the exam to be given in any city selected by at least 5 applicants. The Academy conducts these exam sessions throughout the country for applicants who meet a series of defined professional standards (For more information, see www.certifiedarchivists.org). This is an excellent opportunity to take the test at a location near you and significantly reduce travel costs.

Here are some of the details:

Location:

      Renne Library, Montana State University, Bozeman

      1501 South 11th Avenue

      Bozeman, Montana

Date of Testing Session:

      Wednesday, August 8, 2012

Deadline for Application:

      May 12, 2012

Instructions for Application

An application for the test is attached to this email.  Please fill it out according to the instructions on the form.  Remember to select “Pick You Site” and write-in “Montana State University, Bozeman” in the space provided.  The ACA will notify all approved candidates and send follow-on information such as instructions and directions to the testing site.

When you’ve completed the application and submitted it, please email me at shawn_bawden@nps.gov.  We need a minimum of five applicants in order to administer the exam.

Hope to hear from you soon and good luck!

____________________________________________

Francis Shawn Bawden, MLIS

Archives Technician

Yellowstone National Park

307-344-2220

406-848-9958 fax

The 26th annual Western Archives Institute will be held at California State Polytechnic University, Pomona, July 8 – 20, 2012.  The Western Archives Institute is an intensive, two-week program that provides integrated instruction in basic archival practices to individuals with a variety of backgrounds, including those whose jobs require a fundamental understanding of archival skills, but who have little or no previous archives education; those who have expanding responsibility for archival materials; those who are practicing archivists but have not received formal instruction; and those who demonstrate a commitment to an archival career.

The Institute also features site visits to historical records repositories and a diverse curriculum that includes history and development of the profession, theory and terminology, records management, appraisal, arrangement, description, manuscripts acquisition, archives and the law, photographs, preservation administration, reference and access, outreach programs, and managing archival programs and institutions.

Thomas Wilsted has graciously agreed to serve as Principle Faculty Member for the 2012 Institute. Wilsted has been an archivist for more than forty years.  During his career, he has worked at the Illinois State Historical Library, the National Library of New Zealand, The Salvation Army Archives and Research Center, and the American Heritage Center at the University of Wyoming before retiring from the Thomas J. Dodd Research Center at the University of Connecticut in 2008.  He is currently the principal at Wilsted Consulting, and is the author of Managing Archival and Manuscript Repositories (SAA, 1991) and Planning New and Remodeled Archival Facilities (SAA, 2007), and co-editor of Archival and Special Collections Facilities: Guidelines for Archivists, Librarians, Architects, and Engineers (SAA, 2010).   He taught archives administration at the University of Wyoming and the University of Connecticut as well as numerous workshops for the Society of American Archivists.  Mr. Wilsted is a member of the Academy of Certified Archivists and a Fellow of the Society of American Archivists.

Tuition for the Institute is $700 and includes a selection of archival publications. Other non-negotiable fees including program transportation, facility fees, opening dinner, and luncheon at the closing program will be available in early February.  Housing and meal plans are available at additional cost.

The application deadline for the 2012 Western Archives Institute is March 30, 2012. For additional program information, see http://www.calarchivists.org/WAI, or contact:

For additional information, contact:

Administrator

Western Archives Institute

1020 O Street

Sacramento, CA 95814

Telephone: (916) 653–7715

Fax: (916) 653–7134E-mail: ArchivesWeb@sos.ca.gov

My CA Colleagues,

Please help the ACA out by volunteering a bit of your time to sit at the ACA booth during the conference in Helena later this week. We (I) need people to hand out pamphlets, chat with people and answer questions. Pretty straightforward stuff. The added bonus is that you can count your service towards your re-certification.

Please contact me ASAP so I can work out a schedule.

Thanks!

Diana Banning
diana.banning@portlandoregon.gov
503-865-4110

Students looking for financial assistance, this is for you. The Society of American Archivists (SAA) will award up to two Mosaic Scholarships, Josephine Forman Scholarships, and F. Gerald Ham Scholarships (that’s six scholarships!) in 2011 to students pursuing graduate education in archival science. To learn about eligibility and application requirements, visit www2.archivists.org/recognition. The application deadline is February 28, 2011.

 

Questions? Contact Jenny Schooley, jschooley@archivists.org.

The Reference, Access, and Outreach Section (RAO) of the Society of
American Archivists seeks volunteers for at least one unpaid internship
for 2010-2011. (Two interns were selected for the pilot of this program
in 2009-2010, and a report about the internship is available online on
the RAO page of the SAA website -
http://www2.archivists.org/groups/reference-access-and-outreach-section.
)  The intent of the internship is to provide an opportunity for a
current graduate student or an archivist with less than three years
experience in the profession to be actively involved in and observe the
activities of the Section. The intern's responsibilities will involve
general communications and governance, but may include other Section
initiatives based on the interests and needs of the intern and the
Section. The intern will serve from the time of selection through the
2011 SAA Annual Meeting. (Attendance at the 2011 Annual Meeting is not
required.)

Applicants should have a demonstrated interest in archives, as evidenced
by their employment, volunteering, internships, and/or coursework. Also
important are attention to detail, good organizational and communication
skills, flexibility, and a sense of humor.

Responsibilities will include the following:

  * Communicate with RAO Steering Committee members regarding ongoing
business, projects, concerns, etc.
  * Participate in RAO projects, working groups, sub-committees, etc.
as appropriate. Topics may include: needs identified through the RAO
meeting discussion groups; ongoing projects of the section (such as
National History Day, impact of MPLP upon users and reference
archivists, Web 2.0/social media education for archivists, teaching
about primary sources); or other identified priorities of the section.
  * Monitor the RAO blog and Facebook group for potential
improvements, revisions and/or corrections, posts or comments requiring
responses.
  * Assist RAO Webmaster as needed, particularly as SAA continues its
transition to Drupal to support its online presence.

To apply for the RAO Section internship, please submit your resume and a
cover letter detailing your reasons for interest in the internship,
including potential topics of interest, to RAO Chair Jim Gerencser
(gerencse@dickinson.edu <mailto:gerencse@dickinson.edu>) by September 15.

Jim Gerencser
RAO Chair

Describing Archives: A Content Standard (DACS)

September 30, 2010 * 8:30 AM - 4:30 PM

Portland, Oregon

William E. Landis  (Instructor)

Get an in-depth, practical consideration of the key concepts and descriptive elements in Describing Archives: A Content Standard, the U.S. standard. Explore strategies for incorporating this standard into workflows for accessioning, arrangement, and description through discussions and hands-on work with a variety of exercises, culminating in a DACS-based analysis of existing finding aids. This workshop, a basic introduction to the standard, focuses on application of DACS rules and concepts, which participants can apply to repository processes and descriptive outputs.

See the SAA page for more details:
http://saa.archivists.org/Scripts/4Disapi.dll/4DCGI/events/214.html?Action=Conference_Detail&ConfID_W=214&Time=1759039586&SessionID=14155983261r14207304p4u93ks8849xalis0590cr4d6225iafii19546vggf5w

If you were a member last year or even the year before, you're probably in our system and don't have to register again. 

Instead of starting a new member application, log into the system with your email address and password.  If you don't have a password, click here to set one up. If you have one and forget it, click the "forget password" link and it will be sent to your email address. If you can't what email you used for your membership, please email: nwa.membership@gmail.com.

1.) Login using your email and password at the lower left hand corner of the page (in the light green box).

memberinstructions01.bmp

 

Once you are logged in your name will display on the lower left hand corner of the page.

memberinstructions02.bmp 

 

2.) Click "View profile." You should then see your profile page.

 

3.) Under the section called Membership Details, click the "Renew until 1 July 2015" button to renew your membership for the current year.

 

The website will take you through a number of steps, including updating your profile information.  If no information needs to be updated, click the "Next" button in the lower right corner of the screen. 

 

4.) Then, you must choose between two payment options. 

 

ONLINE OPTION If you choose to pay online, please select the “Online” option under “Payment.” You will be redirected to the Northwest Archivists PayPal site. You can pay through your own PayPal account OR click on 'credit card payment' (small link on the left). 

 

MANUAL OPTION If you choose to pay with a check, select the “Manual” option and mail your payment to Joshua Zimmerman at the address provided.

 

If you have any trouble, please don't hesitate to email the membership coordinator (nwa.membership@gmail.com)

 

CONNECTING-TO-COLLECTIONS (C2C): PLEASE COME!

FREE FOCUS GROUPS IN EUGENE AND PORTLAND, JULY 15 AND JULY 16

Worried about Preserving Your Heritage Collection? You Can Make a Difference!

Please attend one of two free meetings being held in Eugene and Portland on July 15th and July 16th.  We need your input to make a successful plan. The dates of additional fall season meetings in Pendleton, Medford, and Bend will be announced as they are finalized.

By attending a focus group in Eugene on July 15 or Portland on July 16, 2010, you can help the heritage community...archives, libraries, and museums...plan a better future for Oregon's heritage collections.

A grant from the federal Institute for Museums and Library Services (IMLS) to the Oregon Museum Association on behalf of archive, library, and museum partners throughout Oregon is making it possible for us to take stock of our preservation, training, and disaster preparedness needs.  From this a statewide preservation plan to address those needs will be developed.  The plan is a necessary first step to secure funding for implementation.

Refreshments will be provided.  Please let us know you are coming so that we can plan adequate seating and refreshments by emailing Ruth Metz (ruthmetz@spiretech.com<mailto:ruthmetz@spiretech.com>).  You may also email your questions to Ruth Metz.

Meeting Details:
EUGENE
Thursday, July 15, 2010, 1:30-3:30, Eugene Public Library, 2nd floor, Singer Room
100 W 10th Ave, Eugene, OR 97401
Directions and Parking Detail: http://www.eugene-or.gov/portal/server.pt?open=512&objID=492&PageID=885&cached=true&mode=2&userID=2


PORTLAND
Friday, July 16th, 1:30-3:30 p.m., The Oregon Historical Society, the Madison Room,  1200 SW Park Ave. Portland, OR
Directions and Parking detail: http://ohs.org/visit-ohs/locations-directions-parking.cfm.  Public transit is recommended; street parking may be limited.

C2C Steering Committee (6/15/2010)
'Kyle Jansson' Oregon Heritage Commission and C2C Project Director
Shawna Gandy, Collections Access Specialist, Oregon Historical Society Research Library
Gardner Chappel, OMA President and Douglas County Museum
James Fox, Head, Special Collections and University Archives University of Oregon Libraries
Keni Sturgeon, Curator & Museum Director, Mission Mill Museum part of the Willamette Heritage Center
Kris Kern, Fine and Performing Arts Librarian, Portland State Library
Larry Landis, Archivist at Oregon State University
Layne G Sawyer, Oregon State Archives
Lindy Trolan,  cultural resource specialist with the Confederated Tribes of the Grand Ronde
Marsha Matthews, Oregon Historical Society Director of Public Services
Mary E Herkert, OSA State Archivist
MJ Koreiva, Oregon Museum Association and Umpqua River Lighthouse (URLH)& Museum
Normandy Helmer, University of Oregon Libraries
Judith Norton, Head, Access Services, Oregon Health & Science University Library
Randall Melton, Tamastslikt Cultural Institute
Terry Baxter, NWA immediate Past President
Tiah Edmunson-Morton, Archivist, Oregon State University
Alex Toth, Pacific University Library and Oregon Library Association

It is time once again to gear up for the Career Center at the 2010 SAA Annual Meeting in Washington, D.C. This year it will be a major part of  SAA’s new Networking Café, which will host information tables for allied archives and records associations, public computers and space for the Career Center where attendees can meet representatives, recruiters, and volunteer career advisers; peruse literature and job vacancy announcements; or post resumes.

If you are planning on attending the conference in August, please consider volunteering an hour of your time to the Career Center. Check the preliminary program online at http://www2.archivists.org/conference/2010/washington to see if you can find a spare hour or two to donate so that a student or young professional can benefit from your experience.

The Career Center will be open during the following times:

12:00 to 5:00pm on Wednesday, August 11

7:00 AM to 5:00 PM on Thursday, August 12

7:00 AM to 5:00 PM on Friday, August 13

7:00 AM to 3:30PM on Saturday, August 14

Due to the extended hours of the Career Center and the fact that we hope to schedule one volunteer for each shift and two during the busy lunch/break shifts, we need a total of 41 volunteers. Feel free to send a few dates and times so that we can coordinate which slot will work best for you. Participants from the past few years expressed an interest in knowing the specialty of the advisor scheduled to help, so please feel free to also add your area of expertise when you sign up so that visitors can plan accordingly.

Thanks for helping out this year! We think it will be the best year yet for archivists looking for career advice.

Sincerely,

Renna Tuten

Career Development Coordinator

p.s. - questions? comments? suggestions? Feel free to give me a call at 706-542-0618 or send me an email at rtuten [at] uga [dot] edu