News & announcements

It is time to vote for new NWA officers. Below you will find links to the NWA 2014 ballot.
Background on the candidates is provided before your ballot choices in order to familiarize yourself with the candidates, their backgrounds, and their interests in serving NWA.

All members may vote for Vice President/President-Elect and Secretary. Montana, Idaho and Oregon members may vote also for their respective state representative.

The ballot is available from https://www.surveymonkey.com/s/B6MRJGX

You may only vote once! Voting will close at the end of the day May 19.

Archives & Special Collections at the UAA/APU Consortium Library is sponsoring a series of electronic records trainings from the Society of American Archivists (SAA), June 16-20. The week is being offered as an intensive (price break for the week if you attend all) but you're also welcome to sign up for individual elements. 

 

Early bird registration rates are good through June 1st.  Full details on the course schedule, intended audience, intended level, and registration costs can be accessed here:http://www.consortiumlibrary.org/blogs/archives/2014/02/12/doyouknowwhereyourelectronicrecordsare/  

We’ve also arranged for dorm space for those of you who may have to travel here for these workshops and are trying to do so on a limited budget. For non-Alaskans, UAA's Conference Services tells me they'll allow dorm reservations for up to a week before and a week after, if you're thinking of finally doing that AK trip, and can use Anchorage as a base. More details via that link. 

Please share widely!

 

Monday, 6/16, free to those who register for the week, $10 individual registration fee otherwise, 1.5 hour web seminars:

*Basics of Managing Electronic Records

*Beginners Guide to Metadata

*Electronic Records, the Next Step

*Information Architecture

Tuesday, 6/17, all-day course:

*Digital Curation, Creating an Environment for Success

Wednesday-Thursday, 6/18-6/19, two-day course:

*Arrangement and Description of Electronic Records, Parts I and II

Friday, 6/20, all-day course:

*Digital Repositories

 

These courses are all part of SAA’s coursework toward the Digital Archives Specialist credential. You do not have to be pursuing the DAS credential to take any or all of these courses. If you are interested in pursuing the credential, more information can be found through the link. We also hope to do another intensive in June 2015 so those of us Alaskans pursuing the credential can do all of it relatively locally.

A new statewide network of 33 volunteer mentors trained in collections care and emergency management will work directly with Oregon museums, libraries and archives starting today. Mentors will voluntarily work directly with Oregon archives, libraries and museums to improve the care of cultural artifacts, and prepare for emergencies.

            “People who care for these collections of historic objects and paper are seeking more skills and knowledge to address issues of preservation and disasters,” said Kyle Jansson, coordinator of the Oregon Heritage Commission and the project director of the new Oregon Heritage MentorCorps. “MentorCorps members will provide consulting, mentoring and training on these topics in ways that meet the needs of the 1,000 cultural heritage organizations in Oregon.”

            Mentors’ experience ranges from graduate students to retired heritage executives with decades of experience. Mentors will work with organizations in their region of the state. All nonprofit and government archives, libraries and museums will be able to access the free service.

            “We appreciate the mentors giving these organizations directly skills and knowledge,” said Jansson. “In the process of helping organizations, the mentors are also indirectly supporting the heritage of their own communities and regions.”

            The MentorCorps takeoff is funded by a grant from the federal Institute of Museum and Library Services, and funds from the Oregon Heritage Commission and the Oregon Cultural Trust. Project partners include the Oregon Heritage Commission, Oregon Library Association, Northwest Archivists, Oregon Museums Association, Oregon State Archives, Oregon State Library, Oregon Historical Society, Tamástslikt Cultural Institute, and other organizations.

            The MentorCorps website is located at www.mindyourcollections.org

Mentors, by region, include:

Portland Metro Region Mentors: Angela Arena, Hillsboro; Sarah Cantor, Lake Oswego; Kathleen Daly, Clackamas; Todd Mayberry, Portland; Lloyd Musser, Happy Valley; Quinn Robinson, Portland; Alex Toth, Portland; and George Vogt, Portland.

Willamette Valley Region Mentors: Dave Hegeman, Newberg; Dannie Helm, Springfield; Heather Kliever, Eugene; Marie Longfellow, Cottage Grove; Jennifer O’Neal, Eugene; Lindsey Stafford, Eugene; Sara Swanborn, Salem; Ashley Toutain, Salem; Heather Woodward, Salem; and Rachael Woody, McMinnville.

Coast Region Mentors: Tom Chandler, Toledo; Jerry Ostermiller, Astoria; Jeff Smith, Astoria; Vicki Wiese, Coos Bay.

Central and Eastern Region Mentors: Patricia Dawson, Pendleton; Shannon Maslach, Joseph; Randall Melton, Pendleton; Carolyn Purcell, The Dalles; Christie Sweet, John Day; and Terri Washburn, Cove.

Southern Region Mentors:  Wanda Chin, Ashland; Dorothy Cotton, Phoenix; Terry Dickey, Ashland; Amy Drake, Medford; Debra Griffith, Ashland; and Dru Ellen Smith, Ashland. 

The Awards section of the Policies and Procedures Manual for NWA has been published. Updates to the various sections of the manual will continue over the coming months. Check back for more updates. 

Protecting Cultural Collections:

Disaster Prevention, Preparedness, Response & Recovery

Part 1: Prevention & Preparedness

Seattle: Friday, October 4, 2013, – 9:00 a.m. – 4:00 p.m.

Location: Odegaard Undergraduate Library Room 220, University of Washington, Seattle, WA

Part 2: Response & Recovery

Seattle: Thursday, November 7, 2013, – 9:00 a.m. – 4:00 p.m.

Location: Odegaard Undergraduate Library Room 220, University of Washington, Seattle, WA

Sponsored by Western States & Territories Preservation Assistance Service (WESTPAS).

Co-sponosred by the Seattle Heritage Emergency Response Network (SHERN).

Instructor:

Gary Menges is retired Preservation Administrator at the University of Washington Libraries, Seattle. He is amember of the American Institute for Conservation of Historic and Artistic Works Collections Emergency Response Team (AIC CERT).

************************************************************************

The “Protecting Cultural Collections” workshops are presented in a 2-part sequence to produce the following outcomes for disaster preparedness

activities:

  *  Complete a disaster response & collection salvage plan by the end of Part 2

  *  Learn how to train staff to implement your plan effectively

  *  Set pre- and post-disaster action priorities for your collections

  *  Understand practical decision-making skills needed during an emergency

  *  Experience salvage procedures for a wide variety of material including books, documents, photos & objects

 

The workshop days are scheduled 5 weeks apart. Participants will prepare short assignments prior to the first session; between sessions, they will undertake additional assignments resulting in a completed disaster plan at the end of Part 2.

Who should attend:    Administrators and staff responsible for emergency preparedness, response and decision-making, in all types of cultural institutions.  By registering for the workshop, the institution commits to supporting the attendee(s) to achieve the workshop's disaster preparedness goals. When possible, please send two attendees so they can work together on the disaster preparedness activities.

Cost:    No charge to the institution.  Funding provided by the National Endowment for the Humanities.

Registration:     Pre-registration required. Register online at: WESTPAS workshops

http://tiny.cc/ZePOL (Go to October 4th and click on the date.)

For registration assistance contact: Alexandra Gingerich  gingerich@plsinfo.org

For general & content information contact: Gary Menges @westpas.org

Additional iInformation about the workshops will be sent to the registrants before each workshop.

CFP: MAC Annual Meeting 2014

The Syncopations of History: MAC at Kansas City

Whether you prefer a 4/4 beat, elaborate riffing, or playing by memory (all signatures of the Kansas City jazz style), the 2014 Midwest Archives Conference Program Committee (PC) looks forward to receiving session proposals fitting the theme: “The Syncopations of History.” The full Call for Proposals for the meeting, scheduled for April 24-26 in Kansas City, Missouri, is available via the MAC website.

Tell us how you are composing and improvising in your repository. How do you keep your archival rhythms going and still hold the beat?  Don’t have money for an expensive electronic record keeping system? How are you putting something together with a limited budget? Use the session proposal form (PDF) or the web-based form to submit your proposal. The deadline for proposals is September 20, 2013.

If you have questions, or wish to submit session proposals in another way, please contact 2014 Program Committee co-chairs Jeremy Brett, Texas A&M University Processing Archivist (979-845-1951), or Michelle Sweetser, Marquette University Archivist (414-288-5905).

SAA is coming to Washington! Register at least 30 days prior to the offering and receive a $50 early bird discount.

Digital Repositories [DAS]

March 7 in Cheney

Digital Repositories [DAS]

March 8 in Seattle

Arrangement and Description of Electronic Records Part I and II [DAS]

April 8-9 in Cheney 

The 27th annual Western Archives Institute will be held at the University of California, Riverside from July 7 – 19, 2013.  The Western Archives Institute is an intensive, two-week program that provides integrated instruction in basic archival practices to individuals with a variety of backgrounds, including those whose jobs require a fundamental understanding of archival skills, but who have little or no previous archives education; those who have expanding responsibility for archival materials; those who are practicing archivists but have not received formal instruction; and those who demonstrate a commitment to an archival career.

 

The Institute also features site visits to historical records repositories and a diverse curriculum that includes history and development of the profession, theory and terminology, records management, appraisal, arrangement, description, manuscripts acquisition, archives and the law, photographs, preservation administration, reference and access, outreach programs, and managing archival programs and institutions.

 

Gregory S. Hunter, Ph.D., CA, CRM, has graciously agreed to serve as Principle Faculty Member for the 2013 Institute. He is a Professor at the Palmer School of Library and Information Science, Long Island University, and is Editor of The American Archivist.  He holds a Ph.D. in American History from New York University.  Prior to joining the Palmer School in 1990, Dr. Hunter was Director of Archival Programs for the United Negro College Fund and Manager of Corporate Records for ITT Corporation.  He is a Distinguished Fellow of the Society of American Archivists, and two of his books have received awards from the Society of American Archivists.  He also served as Principal Archivist and Records Manager on the team that designed and built the Electronic Records Archives for the National Archives and Records Administration.  Dr. Hunter was the founding President of the Academy of Certified Archivists and he also is a Certified Records Manager.

 

Tuition for the Institute is $700 and includes a selection of archival publications. Other non-negotiable fees including program transportation, facility fees, opening dinner, and luncheon at the closing program will be available in early February.  Housing and meal plans are available at additional cost.

The application deadline for the 2013Western Archives Institute is March 1, 2013. For additional program information, see http://www.calarchivists.org/WAI, or contact:

For additional information, contact:

Administrator

Western Archives Institute

1020 O Street

Sacramento, CA 95814

 

Telephone: (916) 653–7715

Fax: (916) 653–7134E-mail: ArchivesWeb@sos.ca.gov

 

The Western Archives Institute is co-sponsored by the Society of California Archivists and the California State Archives.

 

The application package is available on the California State Archives web site at http://www.sos.ca.gov/archives/wai/, and on the Society of California Archivists web site at http://www.calarchivists.org/WAI. 

Please save the dates for our 2013 joint  Northwest Archivists (NWA) and Archives Association of British Columbia (AABC)  conference. If you are considering attending the conference, be sure to check that your passport is up to date. If not (or if you do not have a passport), start the process soon. Look in the coming weeks for a call for proposals.

Title: Turning Points and Connecting Archival Spaces

Dates: May 2-4, 2013

Location: Irving Barber Learning Centre, University of British Columbia, Vancouver BC

Trevor

Trevor James Bond, Head

Manuscripts, Archives, and Special Collections

Washington State University Libraries

Phone: 509 335-6693

The University of Oregon Libraries is pleased to announce a one-day workshop in basic film preservation in Portland, Oregon, on Sat., Oct. 27, 2012. The workshop is designed for people in the Northwest working in archives, historical societies, libraries, and other institutions that have film collections but no one with expertise to handle it properly. The workshop will cover how to handle, assess, document, and store archival film, as well as how to set up a low-cost film preservation program. Attendance will be limited to 15 participants. The workshop is free, but registration is required.

 

For more information and to register: https://libweb.uoregon.edu/film_workshop.html