News & announcements

Reference Librarian Librarian - Idaho State Historical Society

Open for Recruitment: August 20, 2018 - September 5, 2018
Announcement # 02918081386
Salary Range: $19.35 per hour -Plus Competitive Benefits!

Location(s): Boise

The Idaho State Historical Society is looking for a 
Reference Librarian!  

The Idaho State Historical Society is an extraordinary system of cultural and historic resources comprised of the Idaho State Museum, Idaho State Archives, State Historic Preservation Office, and Old Idaho Penitentiary and Historic Sites Program.  We seek to inspire, enrich and engage all Idahoans by leading the state in preserving, sharing, and using history and cultural resources relevant to today to inform and influence the future.

The Reference Librarian is responsible for managing the Merle Wells Research Center & Reading Room at the Idaho State Archives (ISA) and overseeing on-site and off-site reference service in coordination with archives staff.  Incumbent is responsible for ensuring library and archival best practices are followed in accordance with the American Library Association and the Society of American Archivists.

The Reference Librarian works Tuesday through Saturday.

General Responsibilities:

Reference

• Provides reference and research assistance to patrons who visit the research center using catalogs, finding-aids, databases, genealogical sources, and personal knowledge of holdings of Idaho State Archives.
• Performs specialized reference work involving determining the location of specific information in large collections of government records, personal papers, and other collections.
• Apply professional judgment to complex policy and procedures to fulfill a variety of information requests.
• Provide leadership in the delivery of Reference Services and Outreach for the Research Center and Lincoln Legacy Exhibit.
• Analyze reference work processes and procedures; make and evaluate improvements; and provide technical assistance to others.
• Oversee reference service for Research Center for on-site and off-site reference requests.
• Implement and maintain best practices in management of Reference Services in accordance with the American Library Association and the Society of American Archivists.
• Oversee the education and compliance of Research Center customers on Reading Room Policies and Procedures as part of the reference interview process.
• Provides reference and research assistance to patrons contacting the division by mail, e-mail, or telephone using the tools described above.
• Coordinates the answering of mail, e-mail, and telephone reference requests by overseeing the distribution of correspondence equitably among available staff.
• Monitors responses and in-person assistance by other staff for thoroughness, timeliness, and consistency.
• Maintains the public access computers home page to assist researchers in identifying ISHS and/or other web-based tools of use to our patrons.
• Provides tours, orientation sessions, and classes on general and specific topics to encourage the use of ISHS research materials.
• Prepares the reference desk schedule and solicits assistance from non-reference staff to fill in as needed.
• Serves as the initial contact for researchers who have complaints and concerns about their reference experiences and has responsibility for trying to resolve problems if at all possible.
• Instills in reference department staff the agency’s expectations of a high level of customer friendly service and addresses any concerns with individual employees.

Outreach

• Promote access to collections and market use of the Idaho State Archives Research Center and Lincoln Legacy Exhibit through outreach, public education programs, community partnerships, social media, exhibitions, site-hosted events and other opportunities when appropriate.
• Maintain and update archives section of agency website in accordance with agency guidelines.
• Provide support to agency public programs and outreach efforts as assigned.

Collections Management for Research Center

• Oversee Collections Management of the Research Center holdings including the accessioning, cataloging and technical processing of materials including books, microfilm newspapers, Journals, and miscellaneous Vertical File materials.
• Manage the collection development of holdings for the research center.
• Suggests items to be acquired that are consistent with the collection policy but that would improve customer service and/or new research interests.

Supervision

• Supervise library assistants, interns and volunteers.
• Establish goals for section staff, monitors their work and prepares performance evaluations
• Oversee the training of reference staff on the compliance of Reading Room Policies and Procedures
• Revises position descriptions as needed.
• Establishes a positive work environment and promotes effective communication with and between staff.
• Sets priorities for cataloging of research center materials for Library Assistant 3.
• Evaluates library assistance projects to ensure alignment with best practices, SMART Goals and Agency Strategic Plan.

Minimum Qualifications:

• Possession of a Master’s degree in Library Science

• Experience developing, implementing, and evaluating a library project, program or service 

• Experience in librarianship, including applying current (last two years) library trends and technology

• Experience supervising others

Desirable Qualification:

• Experience providing reference services for historical and genealogical research, using special collections such as governmental records, manuscripts, photographs, and maps 

Examination: 

The examination is a rating of your education and experience. Enter your responses to the questions in the spaces provided in the examination. You must have the minimum level of experience or education described for each question addressing minimum requirements to qualify for this position. Scoring will be based on the information you provide. A minimum rating of 63 is needed to pass this examination. Notification of your test results will be available online when the review process is complete.

To preview the exam, click on the “Preview Exam” link at the bottom of this page (you will not be able to take the exam from this screen). If you wish to take the exam, click on any Apply Online button and follow the instructions provided.

How to Apply:

Click on any Apply Online button and follow the instructions provided to complete the Application Checklist and Exam for this position.

When updating your online application information, please select:

• Idaho State Historical Society under "Agencies"

• Full-time under "Job Type/Shift"

• Boise under "Cities"

When updating your online application information, you must complete all items in the Application Checklist (this includes: Personal Information, Education, Work History, Cities, Agencies and Job Type/Shift).  Without this information, your name cannot be referred to the hiring agency. 
  

Thank you for your interest in employment with the Idaho State Historical Society!

Link to original job posting: https://www4.labor.idaho.gov/DHR/ATS/StateJobs/jobannouncement.aspx?announcement_no=02918081386

OHSU Historical Collections & Archives (HC&A) is hiring for one student assistant position. Please see below for details. Interested candidates must apply online and should include both a cover letter and a resume.

Follow this link, or search for the IRC73210 on OHSU's job site (https://ais.ohsu.edu/OA_HTML/IrcVisitor.jsp).

Position description:

Job Title: Student Assistant

Department: OHSU Historical Collections & Archives

Location: OHSU Marquam Hill Campus, 3181 SW Sam Jackson Park Rd., Portland, OR 97239

FTE: 0.5, Part Time

Schedule:  Monday – Friday, 20 hours per week, specific hours to be determined between 8 am and 5 pm

Salary: $12.00/hour

Functions/Duties of Position

• Process archival and manuscript collections in a variety of formats
• Describe collections in finding aids, write blog posts
• Assist with digitization projects
• Support reference and research activities; conduct research relevant to collections
• Shelve and shift materials; perform basic preservation tasks
• Other general support duties for HC&A

Job Requirements:

Required Qualifications:

• Enrollment in an undergraduate or graduate program at least half-time
• Attention to detail combined with ability to balance multiple responsibilities
• Experience with Windows and MS Office; interest in learning new technologies and applications
• Excellent oral and written communication skills; tact and discretion in communication
• Ability to repeatedly lift and move objects weighing 20-50 lbs.; push and maneuver loaded book trucks; bend and stoop; climb stairs and ladders repeatedly
• Ability to handle rare and fragile library materials

Preferred Qualifications:

• Demonstrated interest in archives and/or special collections
• Previous archives, library, or museum work experience
• Knowledge of metadata standards such as Dublin CORE
• Enrollment in an MLS, museum management, or library technician program
• Undergraduate or graduate training in library science, museum studies, history, or related field

Benefits:

• OHSU ID with included TriMet pass allows you to use all TriMet busses, MAX trains, Portland Streetcar, and Portland Aerial Tram at no cost
• Student assistants accrue sick time, but receive no other benefits (such as vacation pay, holiday pay, health insurance, etc.)

Additional Details

 

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Review of applications will begin on or after September 10, 2018. If you have any questions regarding these positions, please feel free to contact Steve Duckworth, University Archivist, duckwors@ohsu.edu.

The Ogden Regional Family History Library in Utah is trying to find new homes for their Polk Directories. I have attached a pdf of what is available. The only cost is the cost of shipping the books. Please let me know if you are interested and I will get you in contact with them.

 

Sarah Singh

Curator of Special Collections

Weber State University

Stewart Library

3921 Central Campus Drive. Dept. 2901

Ogden UT  84408-2901

801-626-6337

Please consider taking a research survey on current professional practices surrounding appraising and accessioning born digital material. This project seeks to examine the appraisal practices across born digital collections to help other archives build scalable, robust workflows and policies for born digital collections.

You may be eligible for this study if you are an archivist at an institution which collects born digital files or media such as floppy disks, CDs, USBs, or hard drives.

Please consider completing a 15-30 minute survey on the topic. All information reported in this survey will be kept confidential. The survey does not request enough information to identify individual respondents.

If you are interested in voluntarily completing this brief survey, please follow the link to the online survey provided below.

https://uidaho.co1.qualtrics.com/jfe/form/SV_brcSM9gwcxS5ldz

Thank you for your time and consideration. Please feel free to contact me with any questions, Ashlyn Velte may be  reached at avelte@uidaho.edu 

Original Job Post via Willamette University: https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Salem-Campus/Pacific-Northwest-Artists-Processing-Archivist_R0001332

Instructions for Applicants:

Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:

The PNAA Processing Archivist will process sixteen collections (approximately 420 linear feet) from the Pacific Northwest Artists Archive documenting the lives, careers, and relationships of a diverse group of artists.

Willamette University’s department of Archives and Special Collections, a department within the Mark O. Hatfield Library, houses the Pacific Northwest Artists Archive (PNAA). A collaborative project between the WU Archives and the Hallie Ford Museum of Art (HFMA), the PNAA is a Collection of materials related to the careers of artists who are or were active in Oregon or Washington for the major portion of their careers. Developed as a complement to the permanent collection of the HFMA, the Archives contains artists’ correspondence and writings, exhibition catalogues and brochures, press clippings, photographs, slides of artwork, business files, zines, and other materials related to the life and work of artists. The PNAA Advisory Group oversees the development of the Collection. The Archives also houses the University’s records and a rich Political Archive.

This is a temporary, 18-month grant position funded by the National Historical Publications and Records Commission (NHPRC). 

ESSENTIAL DUTIES

• Develops and implements a comprehensive processing plan for the PNAA collections in concert with the University Archivist, including formulation and execution of procedures, goals, and schedules;
• Prioritizes, appraises, arranges, preserves and creates original descriptions for collections according to current archival procedures and in-house processing guidelines;
• Supervises student workers assisting on the project;
• Creates records and notes as needed utilizing ArchiveSpace;
• Conducts a preservation assessment and creates a plan for storage and migration of materials in accordance with best practices;
• Provides reference assistance as needed for the collection;
• Serves as liaison to the Community Advisory Board (CAB) and, with CAB input, identifies materials for digitization and exhibition while processing the collection;
• Creates and publishes blog and social media posts related to the collections;
• Responsible for the creation of metadata;
• Responsible for encoding finding aids using EAD (or current technology).

MINIMUM QUALIFICATIONS:

SKILLS & ABILITIES

Education: Any combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Bachelor's degree required.

Experience: Demonstrated experience in appraising, arranging, preserving and describing archival collections.

Computer Skills: Microsoft desktop applications essential. Familiarity with EAD and DACS.

COMPETENCIES STATEMENT

• Demonstrated knowledge and application of archival principles and best practices.
• Knowledge and application of EAD, metadata and specialized archival tools.
• High level of research skills.
• Knowledge of requirements for digitization.
• Demonstrated ability to plan, implement and complete a comprehensive processing project.
• Ability to communicate effectively orally and in writing with a variety of different people.
• Demonstrated ability to exercise good judgment, responsible decision making, and diplomacy and to maintain a high degree of confidentiality.
• Ability to work constructively and effectively with a diverse group of staff, donors, and researchers.

PREFERRED QUALIFICATIONS:

Masters degree from an ALA accredited library or information science program with a concentration in archival studies or a Master’s degree in a related field; graduate level coursework in archives administration.

Experience with electronic formats and visual materials in an archival environment preferred.     

TYPICAL WORK SCHEDULE:    

Monday – Friday 8am to 5pm.

PHYSICAL DEMANDS & WORKING CONDITIONS:

Intermittent physical effort involving lifting up to 40 pounds is required.

You will need to upload the following two documents as part of your application materials in the "My Experience" section:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
• Current Resume

​Incomplete applications will not be considered.​

This job posting will close on August 22, 2018.

See details and apply here: https://ohs.applicantpro.com/jobs/832838.html

See details and apply here: https://ohs.applicantpro.com/jobs/832860.html

Overview

This position is posted continuous, with a first review of applications occurring on Tuesday, July 31, 2018. Interested and qualified candidates are encouraged to apply without delay.

Do you want a career that combines history and tradition with technology?  Are you someone who loves technology and teaching other people how to use systems and data to improve their work and efficiency? Are you a data management professional who loves or is interested in Multnomah County records and archives?

If so, we have the role for you.

As the Electronic Records Management Analyst in Records Management you will:

• Be the administrator for the Electronic Document and Records Management Software (EDRMS), including system development, user account maintenance, data classification and organization and template development for record objects.
• Project manage onboarding and upgrading user accounts, including customization of data entry templates and training of system users.
• Be responsible for bulk ingest of structured and unstructured data into EDRMS, pulling data in from network servers and from extracts from other information systems and databases.
• Develop and analyze metrics using EDRMS data to support program objectives, advise customers, and for budgetary and financial purposes.
• Develop reporting and studies using EDRMS data to support program staff and management with business operations and procedure/policy development in support of strategic planning efforts.
• Develop and maintain custom reports for program and end user purposes.
• Provide technical assistance and troubleshooting for system users, including escalation of tickets to software vendor when necessary.
• Review and analyze electronic record keeping systems maintained outside of Records Management for compliance with digital preservation standards and best practices, particularly to ensure future ingest into EDRMS.
• Provide training and analysis to internal customers in electronic records creation and maintenance, in support of information governance objectives.
• Maintain website content in support of public access to archives data.

You would do great in this role if you have the following competencies and skills:

• Customer Service:  You have a "Think Yes" attitude, seek information and feedback to better understand customer needs and offer timely, appropriate responses to requests.
• Technology Management: You support the implementation and use of technology solutions for internal and/or external processes and encourage training and education in technology.
• Building relationships: You build and sustain cooperative working relationships with internal and external customers, partners and stakeholders.
• Teamwork: You encourage team unity through sharing information, productive problem solving and putting team success first.
• Creativity and Innovation:  You encourage new ideas and bold thinking and demonstrates a willingness to learn from mistakes. You understand industry best practices and champion efforts to continuously update and expand knowledge.
• Outcomes Oriented: You describe specific, measurable outcomes that indicate success and negotiates realistic time frames to complete work, projects, initiatives, and/or strategies. You keep others informed and pro-actively negotiate timelines or outcomes if circumstances change.

About Us: Records Management is the professional practice of managing records throughout the records life cycle, a series of discrete phases that carries a record from creation to destruction. This work includes identifying, classifying, appraising, storing, securing, preserving, retrieving, tracking and disposing County records in accordance with state and federal retention and privacy regulations. County records document the work of County programs and employees and protect the rights of residents. For more information on our Records Management Program, check out our website.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer.

To Qualify

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Minimum Qualifications/Transferable Skills*:

• Bachelor's degree from an accredited university
• At least five years (5) of responsible work experience in managing record software and/or archives data in professional records management and/or archives setting
• Advanced knowledge of the concepts and principles of records and information management (RIM) including records creation, appraisal, retention, access, storage, retrieval, security, preservation, and disposition; records and information integrity, authenticity, reliability, and accessibility; information governance, information technology systems and networks, vital records and contingency planning, RIM policy development, and the legal and ethical implications of RIM and organizational accountability.
• Advanced knowledge of the data structure, functions and use of electronic document and records management systems (EDRMS) such as Micro Focus Content Manager and enterprise content management (ECM) strategies. Ability to apply digital preservation standards, digital asset methodologies, and metadata schemas such as Dublin Core, METS, and EAD in the development, deployment, and maintenance of EDRMS, digital repositories, and other ECM strategic elements.
• Advanced knowledge of RIM standards and best practices, including the Generally Accepted Recordkeeping Principles®, Information Governance Maturity Model, relevant standards in the ISO ICS 01.140 and ICS 37.080 catalogs, ISO 14721:2012 OAIS Reference Model, NIST and ANSI technical reports, U.S. National Archives and Records Administration records management guidance, and Library of Congress digital preservation guidance. Ability to apply this knowledge to analyze policies and procedures for compliance, evaluate the impacts of legal and regulatory requirements on RIM, collaborate with stakeholders in the design and implementation of information systems and applications, analyze industry trends and suggest organizational improvements, perform needs analyses, develop metrics, train end-users, and articulate and promote the benefits of RIM to executives, managers, and end-users.
• Must pass a criminal background check

Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Masters Degree in Archives and Records Administration or Library and/or Information Science
• Certifications:  Certified Records Manager, Information Governance Professional or Certified Information Professional

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Screening and Evaluation

The Application Packet:

1. A short online application
2. A resume
3. A cover letter explaining why you qualify for this position and why you want to work for Multnomah County in this position.

Note: The resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials will be scored and determine your eligibility for an interview.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

1. Initial review of minimum qualifications
2. An evaluation of application materials to identify the most qualified candidates
3. Consideration of top candidates/interviews
4. Background, reference, and education checks

Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference for this recruitment. Review our veterans' preference page for details about eligibility and how to apply. The recruiter as listed on the job announcement must receive all required documentation by the closing date of the recruitment.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Note: Application information may be used throughout the entire selection process. This process is subject to change without notice.

Additional Information

Type of Position: This hourly union-represented position is eligible overtime.

Work Location: 1620 SE 190th Avenue, Portland, OR 97233

Schedule: Monday-Friday 8:00am-4:30pm. There is some flexibility with start and end times and a possibility of a 9/80 schedule.

Follow us: @MultCoITJobs

This Work Matters - watch our videos to learn more. -

What We Can Offer You: We offer a comprehensive array of benefits in support of your physical, emotional and financial well-being. A few highlights:

• Health insurance (medical, vision, Rx, and dental).
• Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
• Generous paid leave and the ability to maintain a great work/life balance.
• Life insurance, short-term and long-term disability insurance.
• Option to participate in deferred compensation, flexible spending accounts.
• Occasional telecommuting and flexible work schedules.
• Limited travel, primarily local.
• Access to a free bus pass for the Portland metropolitan area.
• Professional development opportunities

Questions?
Lyndsey Posada, Recruiter
Department of County Assets
501 SE Hawthorne Blvd, Suite 400, Portland, OR 97214
lyndsey.posada@multco.us
503-988-7553

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Oregon State University is hiring a Metadata Librarian.  The Oregon State University Libraries and Press (OSULP) seeks a creative, user-centered, flexible individual to apply for the position of Metadata Librarian. Working under the general direction of the Director of Emerging Technologies and Services and in consultation with faculty and staff in other library departments, the Metadata Librarian provides strategic direction and innovative leadership on metadata practices for digital and physical assets in the OSULP. The Metadata Librarian is an integral part of the repository development team and works closely with programmers and technicians in implementing metadata schemas. This is a full-time (1.0 FTE), 12-month, tenure-track faculty position. The application deadline for first consideration is 08/13/2018. For more information, and to submit an application, please visit https://jobs.oregonstate.edu/postings/63849 or visit http://oregonstate.edu/jobs  and search for job posting #P02332UF

SUBJECT: Job posting: Head, Special Collections and Archives, University of Idaho Library

"Position Summary: 

UNIVERSITY OF IDAHO LIBRARY: HEAD, SPECIAL COLLECTIONS AND ARCHIVES

Faculty status, rank negotiable, 12-month appointment. This position offers the successful candidate an excellent career opportunity as a university faculty member and academic librarian.

The University of Idaho Special Collections and Archives specializes in the acquisitions, preservation, and use of research materials that document the cultural and environmental history of Idaho and the region. It is also the home of the International Jazz Collections and the University Archives. The collection contains manuscripts, recordings, photographs, maps, monographs, and some artifacts.

The successful candidate will provide energetic leadership and direction for department activities. Using state-of-the-art and traditional practices in developing, preserving, and making accessible special collections, the incumbent will partner with colleagues and the community to spearhead a clear vision for special collections and archives at the university. This role will include building successful relationships throughout the state and region to ensure a well-articulated program for acquiring and managing unique materials in all formats. The incumbent will supervise a staff of four, engage in programming, research, reference services, collection development, and will work productively with the Dean, University Libraries to pursue donor relationships and funding opportunities. Faculty must demonstrate a record of scholarly achievement, outreach, and service, as well as success in job performance for tenure and promotion.

Minimum Qualifications:

• Graduate degree in library science from an ALA-accredited institution or equivalent.
  
• Three or more year’s experience in archives or special collections in a university setting.
  
• Evidence of a broad knowledge of best practices in special collections and archives administration. Excellent oral, interpersonal, and written communication skills.
  
• Demonstrated ability to work in collaborative work situations. Ability to work effectively, independently, and collaboratively in a collegial environment.
  
• Ability to meet requirements for promotion and tenure.
  

Preferred Qualifications:

• An additional graduate or terminal degree in an appropriate discipline (Librarianship, History, Archives Management, or related area).
  
• Progressively responsible roles in special collections or archives.
  
• Supervisory experience and an inclusive, participatory management approach.
  
• Demonstrated understanding of digitization efforts and knowledge of digital formats, data management, and metadata schema; working knowledge of EAD; Successful experience with donor cultivation; Curatorial skills and thorough understanding of archival practice. Experience with public programming and exhibits.
  
• Ability to manage competing priorities and meet deadlines.
  
• Successful grantsmanship.

Physical Requirements & Working Conditions:

Ability to lift and/or otherwise carry 35 lbs. Ability to work in a dust and/or moldy environment.

 

Posting Number: F000702P

Posting Date: 07/06/2018

Closing Date: 8/9/2018

Open Until Filled: No

Special Instructions:

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check. 

To apply, please visit: jobs.uidaho.edu

 

EEO Statement

University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer"