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The Post Production Coordinator is responsible for the coordination, organization and post-production evaluation of media projects and assets.  Demonstrated knowledge in media production in addition to operational coordination is required.  The ideal candidate will have an understanding of media formats, storytelling across platforms, and outstanding communication and organizational skills. Additional experience working on projects with ancillary project marketing and promotion elements as well as focused outreach and impact goals is a plus.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Work directly with internal production staff and external production companies to track and manage the review of all delivery elements for films, television programs, and digital videos.
• Manage the quality control (QC) process of project deliverables.
• Coordinate and oversee the ongoing ingest of assets into the company Media Asset Management System (MAM).
• Work directly with media assets and the MAM system by providing operational support as needed.
• Apply metadata to assets while maintaining consistency and metadata standards and naming conventions used within the organization.
• Coordinate the activities and monitor the progress of all temporary cataloging project staff.
• Work with internal Media Services staff to review and test any configurations and/or customizations for the MAM.
• Work with internal Media Operations staff on technical support and troubleshooting services to MAM users including managing permissions, third-party access requests, and maintenance schedules.
• Assist with training of staff on new workflows and processes.
• Work with internal Media Services staff to help enforce user roles and permissions.
• Manage project timelines and provide regular updates to team leads.
• File and archive all deliverables paperwork.
• Organize and coordinate proper storage for hard drives and other media deliverables (tape, film, etc.).
• Ensure that project schedules and budgeting decisions align with Vulcan’s stated goals and expectations.
• Update production tracking reports to ensure tasks are completed on time and for contract compliance.
• Work with production team to create deliverables list and delivery schedule for each agreement.
• Arrange meetings and conference calls, develop and manage meeting agendas, and follow-up on action items as needed.
• Participate in special projects and performs other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, experience, skill, and/or ability   

• Knowledge of video production, video and audio file formats, camera specs, and video compression is required.
• Understanding the logistics of the post-production process and technical knowledge is required.
• Prior experience with data archiving technologies is preferred.
• Experience with media transcode and delivery technologies, including codecs, file systems, file transfer applications such as Aspera, media processing hardware/software such as Telestream Vantage is a plus.
• Demonstrated ability to trouble-shoot and present options and solutions to post production challenges.
• A working knowledge of the production and animation pipeline.
• Knowledgeable about production trends and familiarity with industry standard production techniques.
• Prior experience with deliverables and rights and clearances is a plus.

• Demonstrated experience in forging excellent partnerships.
• Demonstrated team building capabilities; collegial and inclusive working style.
• A self-starter who has the ability to prioritize among multiple concurrent projects.
• Excellent communication skills.
• Demonstrated honesty and integrity.

Required computer skills

• MS Office Suite (Word, Excel, Outlook)
• Adobe Suite (Prelude, Premiere, Photoshop)
• Mac OSX
• Experience with non-linear video editing programs is preferred (Premiere, Final Cut, Avid)
• Experience with a Digital Asset Management (DAM) system or Media Asset Management (MAM) system is a must

Education/experience/certifications

• Minimum 2-3 years of experience in production, post production or broadcast.
• Bachelor’s degree (B.A. or B.S.) from accredited institution OR equivalent combination of education and experience.

$15.00/hour - temporary

The Oregon Historical Society is currently accepting applications for a Digital Collections Assistant.  This is a good opportunity for a current or prospective archives student to gain experience and understanding of digitization and metadata creation processes, while helping to support the OHS Digital Collections. 

The Digital Collections Assistant assists with digitization and metadata creation for the Oregon Historical Society's digital collections.

This position is non-exempt, part time, and temporary with a schedule of 10 hours per week through December 31, 2019. The position does not qualify for benefits.  The position does not provide relocation assistance. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Digitize a variety of library materials, including photographic and manuscript materials.
2. Create metadata for digitized materials in accordance with OHS library procedures and adopted standards.

JOB DUTIES

• Digitizes photographs, documents and other archival materials using digital imaging and editing software, including Silverfast and Photoshop.
• Creates original or copy metadata for archival materials.
• Rehouses archival materials.
• Reports progress and statistics to Digital Collections Manager on a monthly and as-needed basis.
• Maintains punctual, regular and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, visitors and volunteers and including the ability to communicate effectively and remain calm and courteous under pressure.
• Respectfully takes direction from supervisor.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.

QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

EDUCATION and/or EXPERIENCE

Associate degree (A.A.) or equivalent in history or related subject from a two-year college; or six months to one year related experience and/or training; or equivalent combination of education and experience. Bachelor's degree in history or related subject strongly preferred. 

Required experience:

• Demonstrated experience using digital camera equipment, flatbed scanners, and associated software to digitize print and photographic materials.
• Proficiency with Microsoft Excel.
• Knowledge of archival description and metadata standards.
• Tolerance for repetitive tasks. 

Preferred experience:

• Familiarity with professional archival and special collections library procedures, including collections handling, preservation, and security.
• Experience with processing, describing, digitizing, and preserving visual and media archival collections.
• Knowledge of historical research methods, especially the use of archives.
• Knowledge of Oregon, Pacific Northwest or U.S. history is preferred.
• Knowledge of the Oregon Historical Society Library's collections and procedures.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and technical procedures. Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees or organization. 

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. 

COMPUTER SKILLS

Job requires specialized computer skills. Must be adept at using various applications including database, spreadsheet, graphics, word processing, presentation creation/editing, communicate by email and use scheduling software.  Knowledge of digital imaging and photo editing software such as Silverfast and Photoshop preferred.  Familiarity with archival description and content management systems preferred.  Proficiency with using online searching techniques, and with resources such as with search engines, WorldCat, Library of Congress Authorities, and archival finding aids required. 

REASONING ABILITY

Ability to solve practical problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in diagram form and deal with several abstract and concrete variables.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.  Ability to describe and interpret visual materials. 

CERTIFICATES, LICENSES, REGISTRATIONS

Acceptable documents to establish identity and employment authorization and the ability to pass a background check. Valid driver license. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms.  The employee is frequently required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds; regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds unassisted.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.  Able to exercise care and handling of fragile and/or large objects. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate. While performing the duties of this job, the employee may occasionally be exposed to fumes or airborne particles such as dust.  The position occasionally requires the employee to work near moving mechanical parts. 

This position will work as needed between the OHS facility in downtown Portland and the Gresham Support Facility (GSF) as assigned. 

May be required to work in a confined space shared with other workers and/or volunteers. May be required to work alone in a large warehouse space.

Would you like some help putting together archival educational programing in your area? If so, then don’t wait to apply for funding from the Continuing Education Fund (up to $500 per award / one for each state). This fund was developed to help groups of archivists get local events, trainings, and workshops off the ground and bring programming to your area.

Here are some ideas:

Unconferences – This could be material costs, space rental, speaker/moderator fees, etc.

Workshops / Trainings / Webinars – This could easily pay for one which you could share. Maybe a group of you are trying to get Digital Archives Specialization (from SAA). You could pay for a webinar to watch in public. You could bring in an in-person SAA workshop or one from some other organization.

Speaker funds – Bring in an archivist to speak in your area on your own. This could be locally or from anywhere really.

Symposia – This could be used for materials, space rental, or speaker fees.

What it doesn’t cover:

Individual costs for conference attendance, equipment purchases (unless such equipment is required for learning and available to all participants afterwards), and/or food or beverages. The Continuing Education Fund is designed for proposals that benefit multiple members, not just one. If you’d like to apply for individual scholarships, see theAt-Large Student, Professional Development, Annual Meeting Workshop, and Native American Collections Roundtable.

If you’d like to see successful applications, please see our google drive: https://drive.google.com/open?id=1jMC-z7fYX8QIjBi_8_Jdnn8pi1h6moeI  

See our website for more information: http://northwestarchivists.org/Continuing-Education-Fund  or contact Joshua Zimmerman Joshua.zimmerman@seattlearch.org

 

Who: This survey is for archivists, those in roles adjacent to archivists (librarians, records managers, curators, etc.), those who have left the profession, and those who are new and trying to enter the profession. This survey is estimated to take 15 minutes and is composed mostly of multiple choice or check boxes.

Survey Link: https://goo.gl/forms/cBzFI9TSr5wXWjBv1. The survey closes April 30, 2019.

Background: Rachael Woody and Max Johnson are working on a multi-year project to determine the value of archivists in the Pacific Northwest. The team has gathered job description data from the last five-years, combed through related survey data, and conducted a literature review. Two issues have been identified from this work: 1. The Pacific NW as a whole is under-represented in surveys and literature; and 2. There is indication that a devaluation is occurring in the field with stagnant salaries, lack of mid-career jobs, and the addition of responsibilities without commensurate pay. 

Action: In order to understand the devaluation of the archivist more information must be gathered. Please help us understand this issue by filling out this survey. The results are confidential and the questions are constructed so that participants can identify to the level of detail they feel comfortable. You'll also notice we don't ask you to identify your state in order to help anonymize your response. Information from this survey will be added to existing data. 

Next steps: The team will collate the findings, publish articles, and deliver presentations (expected in 2020). 

Thank you!

Rachael & Max

NWA is exploring the possibility of supporting an NWA internship fund to provide scholarships to students or grants to organizations to pay interns a living wage. 

Action: Please email Rachael Woody if you're interested in joining this exploratory committee: consulting@rachaelcristine.com.

Problem: Unpaid internships are a problem. In the last few years I've become less and less tolerant of the field's current practice of forcing the next wave of archivists to go into debt in order to gain the field experience they need. 

First Problem: Unpaid internships is an outdated and unethical practice, and it's inherently classicist with racist implications.

Second Problem: Many institutions in the Pacific NW rely on internships to complete project work. While some do have resources to fund internships, many others do not.

Solution: This is a huge, societal, beyond-the-archives problem. But, NWA can set the example for how we can combat unethical practices, support interns, and assist under-resourced institutions.

What's the Cost?: This may fluctuate dependent upon State rates and taxes, but I estimate it to be a $5000 cost to host a full-time intern for 3-months (Summer). 

Who?: I envision this as being traditional and at an archives repository. The focus geared toward "new to the profession" people who have some education but need experience.

How Do We Choose?: In my mind, I think this may actually work better by having organizations apply for the funds (a grant) and then they oversee hiring and pay disbursement. This would allow NWA to vet the proposed projects and help to ensure that it's a good internship experience. 

How Do We Fund It?: Rachael Cristine Consulting LLC (my business) can commit to funding an initial internship at $2000-$2500. In order to encourage institutions to build a path towards ethical internships and to help build a sustainable effort, I believe the participating institutions should also contribute (from their budget, donors, or a grant) and co-sponsor the internship. Also, I believe there are other financial avenues we can explore.

Why NWA?: The reason I think NWA could/should house the intern scholarship/grant is because: it's a nonprofit, it's more accessible/visible to organizations and interns, and it would demonstrate that organizations such as NWA (and SAA - I'm looking at you) can be part of the solution when it comes to unpaid internships. 

What Will the Committee Do?: Right now I'm seeking members who can assist me with creating this new model. There will be conversations, research, and decisions that will ultimately lead to a proposal for the NWA Board to consider. There are many questions and logistics to figure out in order to construct an opportunity that is beneficial for everyone.

Timeline: The exploratory committee will form and have at least one (1) call in April, and one (1) in-person meeting at the NWA 2019 Annual Conference. It is my hope that we solidify the idea and process, and seek NWA Board approval  by end of Summer 2019, promote & educate to solicit applications in Fall 2019, review applications in Winter 2020, and announce in time for the organization to put out a call to hire an intern in early-Spring 2020.

Is this a 1x or Ongoing?: I think we need to test it and see how we like it. It would be wonderful if it was ongoing, but I would like a test-run first.

Why is Rachael Cristine Consulting LLC Involved?: I personally feel very passionate about this issue and I want to be a part of the solution. While RCC will contribute funds, RCC will not monetarily benefit or use this opportunity. Rachael Woody (me) will serve on the exploratory committee and will voluntary assist with pursuing this idea.

Thank you,

Rachael

Owner & Consultant

Rachael Cristine Consulting LLC

(503)922-3402

rachaelcristine.com

Oregon State University Libraries is hiring a Metadata and Digitization Technician to create, review, and edit metadata for digital objects from the OSU Libraries’ Special Collections and Archives Research Center, and to ingest the objects into Oregon Digital. This position also assists the SCARC Digital Production Unit (DPU) Supervisor with the day to day operations of the unit, including digitization of archival materials, overseeing the work of student assistants, and compiling departmental statistics. Finally, this position will be cross-trained to assist on an as-needed basis with the deposit of materials into ScholarsArchive, the OSU Libraries’ scholarly digital repository.

The full position listing is available here: https://jobs.oregonstate.edu/postings/73033 

SAA's Issues and Advocacy Section is seeking participants for a survey on the use of temporary labor in archives. This survey is open to anyone currently or formerly performing archival work in a term-limited position in the United States during the past 5 years. Answers will remain anonymous.

We hope this initial survey will invite further study and conversation around the use of temporary positions in the archives field. Findings will be shared out at the I&A Section Meeting in Austin.

To participate, please complete the survey using the following link: tinyurl.com/templaborsurvey

The survey period will begin on March 4, 2019 and end on April 5, 2019. Please contact the I&A Steering Committee at: archivesissues@gmail.com with any questions or concerns.

Position: Senior Business Analyst (term contract position)

Summary:

Gates Archive, a private archive located in the greater Seattle area, is the trusted custodian of the philanthropic and personal archival collections of the Gates family. Gates Archive is currently seeking candidates for a Senior Business Analyst. This is a full-time, contract position for 2019 (subject to renewal) requiring a robust background investigation. The Business Analyst will report to the Manager of Archive Solutions.

Description:

The Business Analyst will be responsible for analysis and coordination across a broad portfolio of programs. To do this, they will act as a primary interface to users, subject matter experts, and managers to create certainty out of ambiguity while having a firm grasp over operational and technical aspects of each program.

The Business Analyst will work with the archive team to manage and document output of solution design and specifications processes and support project implementations and continuous improvement initiatives. The Business Analyst will collaborate with staff throughout the project lifecycle to ensure that the delivered solutions meet business needs; develop technical documentation and reports; manage and support solution and data analysis and design processes; analyze and interpret workflow and systems information in support of the organization’s mission.

Solution Design

• Support software development and business projects including: development of a layer to integrate metadata and content from core systems to support access; and development of a mechanism to harvest content from a digital asset management system for long-term preservation.

• Translate requirements into solution documentation such as functional specifications, workflow diagrams and user stories.

• Collaborate with project team members on system design; validate that design conforms to functional specifications.

Requirements Elicitation, Definition, and Capture

• Facilitate and document outputs of design meetings and analysis – this will include a focus on data flow, matching, and loading mechanisms.

• Elicit business requirements through design workshops, stakeholder interviews, data and document analysis, storyboards, etc.

• Analyze, organize and synthesize requirements into relevant business and data analysis deliverables.

Business Analysis and Project Coordination

• Perform business and technical analysis to identify and define present and future business processes.

• Analyze relevant business information and data to support decision making.

• Define and collect metrics; build reports to support operational performance.

• Support the development of business cases to justify project investments.

• Assist in project management for technology projects

Implementation and Continuous Improvement Support

• Support development of system and infrastructure documentation, including system guides, process flows, and end user training materials.

• Collaborate with archive staff to capture operational metrics and develop reports that meet business needs

• Support the development of system test scenarios and test conditions.

• Participate in system and solution testing to confirm business requirements.

Qualifications:

Required Skills:

• Proven problem-solving skills, project management skills, attention to detail, and organizational skills

• Ability to work independently or collaboratively within a team

• Strong analytical and problem-solving skills

• Familiarity with user-centered and iterative design methods

• Experience writing technical documentation and performing business and technical requirements gathering

• Ability to identify opportunities to improve performance and efficiencies of existing systems and processes

• Experience conducting business process analysis

• Proficient with Windows Operating System, Outlook, Word, Excel, PowerPoint, Visio

Preferred Skills and Education:

• Information science coursework

• Experience with application testing and release management processes

• Familiarity with workflow management (e.g., ServiceNow) and project management tools

• Experience with developing reports and statistics in Excel, Microsoft Power BI and/or Tableau

• Experience with surfacing and analyzing data in SQL and/or other relational databases

Point of contact for application: Interested candidates should submit their resume and a short cover letter to: kellyb@gatesarchive.com

Supervisor name: Sally Vermaaten

Senate Historical Office’s Summer Internship Objectives:

The United States Senate Historical Office is seeking graduate applicants for the summer internship program. Objectives include: Objective 1: Revise and update archival transfer sheets by composing descriptions of records of a Senate Committee. This requires an ability to research and include party designation, date span of the records, the meaning of acronyms, and the position of referenced staff members. An ability to identify records series (legislative, oversight, nominations, administrative,) and major subject themes if required. Objective 2: Process (arrange and describe) the electronic records of a Senate committee. This requires all of the abilities listed above as well as the ability to ascertain volume of electronic records, identify formats, and degree of sensitivity of the records. Objective 3: Identify Senators and provide data entry for log sheets on a collection of television broadcasts. Objective 4: Attend meeting with the Senate archivist as appropriate, to observe archival practices, and processes within the Senate. Please submit your internship application, resume, cover letter, and two letters of recommendation by 6:00 p.m. on Friday, March 15, 2019. Intern hourly rate is $17.50 per hour.

Hiring for this position will be governed by the Veterans Employment Opportunity Act of 1998 (“VEOA”), as made applicable by the Congressional Accountability Act of 1995. Pursuant to the VEOA, qualified applicants who are not current employees of the Office of the Secretary of the Senate and who are disabled or who have served on active duty in the Armed Forces during certain specified time periods or in certain military designated campaigns (“veterans”) may be eligible to receive a preference over non-veterans in hiring decisions. Family members of veterans may also be eligible to receive a veterans’ preference if the veteran cannot claim his or her veterans’ preference.

To be eligible for a veterans’ preference, applicants must meet all of the requirements set forth in the VEOA and applicable regulations. Those eligibility requirements are summarized in the Application for Veterans’ Preference, which may be obtained by visiting:

https://www.senate.gov/employment/resources/pdf/SOS_VeteransPreference.pdf.

If claiming a veterans’ preference, an applicant must indicate that he/she is preference eligible on the application or resume and must submit a completed copy of the Application for Veterans’ Preference along with the supporting documentation specified on that form. If the Office of the Secretary of the Senate does not receive the Application for Veterans’ Preference and supporting documentation by the closing date, the applicant’s claim for a veterans’ preference may be denied.

Applicants may obtain a copy of the Office’s Veterans’ Preference in Appointments policy by submitting a written request to vets@sec.senate.gov.

Individuals who are entitled to a veterans’ preference are invited to self-identify voluntarily. This information is intended solely for use in connection with the Office of the Secretary of the Senate’s obligations and efforts to provide veterans’ preference to preference-eligible applicants in accordance with the VEOA. An applicant’s status as a disabled veteran and any information regarding an applicant’s disability, including the applicant’s medical condition and history, will be kept confidential and will be collected, maintained and used in accordance with the Americans with Disabilities Act of 1990, as made applicable by section 102(a)(3) of the CAA, 2 U.S.C. §1302(a)(3). An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for a veterans’ preference.

All applicants should submit a Secretary of the Senate Internship Application, Application for Veteran’s Preference and supporting documentation specified on that form, cover letter, two letters of recommendation, and current resume to the Human Resources Department at resumes@sec.senate.gov.

• Position Announcement: Public Services Unit Supervisor

  The Special Collections and Archives Research Center at Oregon State University Libraries seeks a service-oriented, user-focused Public Services Unit Supervisor with a strong commitment to access to lead our public services operations. Reporting to the Director of the Special Collections and Archives Research Center, the Public Services Unit Supervisor has primary responsibility for managing and coordinating all reading room and remote reference activities. In conjunction with department colleagues, this position provides effective research support, optimizes access systems, and proposes new services and workflows as appropriate.

• • See https://jobs.oregonstate.edu/postings/72882 for full description and information about Oregon State University.
  • Applications should be submitted online through https://jobs.oregonstate.edu/.

The successful candidate will demonstrate ability for and commitment to providing responsive, personable, and expert public service. The Public Services Unit Supervisor will join a dynamic team of professionals dedicated to collaboratively advancing the Center’s educational and access missions. Working closely with curators and other department staff, the Supervisor interacts positively and inclusively with students, faculty, and the public, guiding users in how to find, use, and evaluate relevant resources, explaining techniques, policies, and procedures, and empowering individuals to conduct archival research. The Supervisor is a professional faculty member in the Oregon State University Libraries and Press, developing and nurturing relationships with colleagues inside and outside the library, and participates in shared governance of OSULP and OSU.

The position supervises one Library Technician 3 classified position and a rotation of student assistants with public service duties. The position mobilizes these resources and others to establish a welcoming and secure environment, data-driven operations, and public service excellence in a lively special collections environment.

The Special Collections and Archives Research Center is located on the 5th floor of The Valley Library, and features secure, climate-controlled storage, exhibit spaces, a lively reading room, dedicated classrooms, and professional digital production unit. SCARC faculty and staff work to maximize discoverability and use of our collections for a broad range of researchers, through teaching, expert public services, digitization, and more. SCARC stimulates and enriches the research and teaching endeavors of Oregon State University through primary sources. As part of the University's land grant mission, SCARC makes these resources available to the OSU community, Oregonians, and the larger community of scholars and independent researchers. As the repository for and steward of the Libraries' rare and unique materials, we build distinctive and unique collections in our signature areas: natural resources, the history of science, university history, and Oregon's multicultural communities; we are also home to the Oregon Hops and Brewing Archives and the OSU Queer Archives. These collections encompass manuscripts, archives, rare books, oral histories, photographs, ephemera, audio/visual materials, electronic and born digital records.