For full description, or to apply, visit the JOB POSTING

• Salary: $17.55 - $25.94 Hourly
• Location: Portland 97218, OR
• Job Type: Internship
• Job Number: 02205
• Closing Date: 4/29/2026 11:59 PM Pacific

Overview

Join our team for a graduate-level internship where history meets innovation. As a Records Management Intern at the Port, you’ll gain real-world experience in processing historic record collections, digital preservation, and other projects that support government transparency and public access to information. You’ll work closely with experienced professionals, digitizing historic documents and photographs, enhancing metadata through crowdsourcing, and using cutting-edge digital asset management tools. Whether you're organizing records collections or supporting special projects, your work will have a lasting impact. This is more than an internship - it’s a launchpad for your career in archives and records management. Curious, detail-driven, and passionate about preserving the past to inform the future? We’d love to have you on board!

To be considered for this intern position you must be a current student and be available to work in-person at our Port of Portland Headquarters for the duration of employment. Spring 2026 graduates will not be eligible for this internship unless documentation of continued educational classes (graduate school documentation related to the field) can be provided at the time of application.

Duration: This flexible, part-time position is expected to conclude on or around February 28, 2027. The selected candidate must be able to work full-time during the summer break and 12-16 hours per week on-site at the Port office on Tuesdays, Wednesdays, or Thursdays.

Qualifications

Education and Experience:

• Currently enrolled in an accredited college or university and seeking a degree in library science, archival studies, or records management.
• A masters degree is a plus!
• Student must also provide current unofficial transcript at time of application.
• Maintenance of a minimum 2.5 grade point average and enrollment in classes pertinent to the internship is required.

Demonstrated Skills & Knowledge:

• Demonstrate commitment to valuing differences among individuals and a passion for being inclusive.
• Show the utmost respect for others and act as a team player.
• Strong written and verbal communication.
• Effective organization, prioritization, and attention to detail.
• Records management and digital asset/information systems.
• Digitization processes and digital preservation.
• Understanding of data privacy regulations and ethical practices.
• Proficiency in Microsoft Office and related software.

Visit the Job Posting for more details and to apply

Position Description

• Invitation to Compete #21-26: Adult Services Librarian, Archivist
• Central Library
• 1000 Fourth Ave. Seattle, WA 98104
• Regular, FLSA non-exempt, benefitted, full-time (40 hours per week)
• Salary range: $44.92 - $54.46 per hour
• Schedule: Monday – Friday, 8:30 a.m. – 5:00 p.m.

Overview

The Seattle Public Library is actively seeking an innovative archival professional who sees collection engagement with the communities we serve as essential to all aspects of developing, delivering, evaluating and improving programs, services and content. The successful candidate will be a creative, self-directed professional with a strong work ethic, a collaborative work style, and a good sense of humor.  They will have the ability to thrive in an environment that requires supportive teamwork to maintain a safe and welcoming service environment for patrons and staff. 

Under the direction of the Special Collection Services Manager, the role will implement the archival collection preservation program at Seattle Public Library Special Collections. The position also serves as the primary subject matter expert on archival processes and best practices for the Special Collections unit, collaborating with the Special Collections team members on archival donations and the collections. This position will anticipate and respond to the evolving needs of existing and future archival materials by developing and implementing workflow practices for appraisal, donation guidelines, processing standards, descriptive practices, preservation/conservation, deaccession and disposition. The role works within budgets established for archival and preservation work and supplies in consultation with the Special Collections Services Manager. The position is responsible for performing processing work and documenting the progress of that work, including archival collection statistics. This role will also serve as a representative for emergency response for historical and cultural materials as defined by the system and through mutual aid agreements. 

Qualifications

• Education: Must have an MLS/MLIS from an ALA-accredited library school, or Washington State Librarian Certification; or Masters Degree in Information Science or Archives and Records Administration or Accredited Certification alongside a Washington State Librarian Certificate. (Note: Washington State Law prohibits an individual from being hired as a librarian unless they have obtained a Washington State Certification for Librarianship which requires a Master's Degree from an ALA-accredited Library School.)
• Exemplary Customer Service: The successful candidate will have a proven commitment to public service and providing exceptional customer service. Candidates must possess excellent interpersonal communication, problem solving, customer relations and teamwork skills, a sense of humor, and demonstrate a positive and enthusiastic commitment to public service.
• Excellent written, verbal, and listening communication skills with a customer-oriented approach.
• Leadership: Applicants must be able to utilize their knowledge, skills, and abilities to effect positive change. They must actively seek out information from the library, archives, and museum profession and other industries; pursue opportunities to develop networks with the intent to learn about best practices from other organizations and share The Seattle Public Library’s best practices; take initiative in helping the organization to meet its goals; and be able to communicate how the Library is fulfilling its mission.
• Technology and Informational Resources: Must have current working knowledge of PCs in a Windows environment and library applications and be able to use online Internet searching methods and information resources. Working knowledge and ability with office productivity applications (e.g. MS Office and Excel). Experience with archives information management applications, modern digital preservation software solutions and integrated library systems is highly desirable.
• Intellectual Freedom: Applicants must have a strong commitment to intellectual freedom as defined by the American Library Association's Bill of Rights.
• Race and Social Justice Initiative: Applicants must be able to support the City of Seattle's Race and Social Justice Initiative and have a strong commitment to providing equitable services to marginalized or underserved populations throughout Seattle, and an understanding of how collection description and cataloging can contribute to equitable access to and representation within library collections for historically marginalized communities.
• Project Management and Teamwork Skills: Experience managing projects from inception though completion, delivering high-quality results. Planning programs and outreach, developing and implementing a project, and evaluation using outcomes-based evaluation methods. Experience serving as a member on a working committee or project team in lieu of the above experience may be considered.
• Effectively manages stressful situations and ambiguity.
• Effective conflict resolution skills with experience in de-escalating stressful situations.
• Experience with an integrated library system (ILS), catalog databases, streaming media, and other electronic resources.
• Basic knowledge and experience with a variety of office equipment (such as computers, photocopiers, and printers), and office applications (such as SharePoint, Microsoft Outlook, Word, and Excel).
• Other Required Skills and Abilities: Candidates must be flexible, able to handle multiple competing priorities and tasks, adaptable to change, and able to work effectively in a fast-paced, high-volume environment. Must have strong research skills. An ability to incorporate and apply newer/emerging technologies in support of creative, effective library services is desirable. Must be able to lift and carry up to 40 lbs. intermittently.
• Resiliency: Applicants must be resourceful and able to deal with evolving and emerging dynamics in the community as well as the workplace, cope with pressures, and learn from failures in ways that respond to the needs of those the position serves and help the organization move forward. Must have the ability to maintain a high level of professionalism and customer service.

Visit the Winthrop Group  Career Opportunities for more information. 

The Winthrop Group has an immediate opening for a full-time Lead Archivist to represent the firm’s archival consulting practice in the Pacific Northwest. We are seeking a thoughtful and entrepreneurial archivist with exceptional interpersonal skills who is excited by the opportunity to work directly with organizations to develop their archives and records programs. The Lead Archivist will advise clients on how to organize and activate their historical resources, improve stewardship, and make their archives more accessible and meaningful.

Winthrop works with a broad range of organizations, including corporations, nonprofits, universities, foundations, and private archives. As a consulting archivist, you will launch and develop archival programs, survey collections, design practical solutions, and guide organizations in creating sustainable archives that support research, storytelling, and institutional memory.

The role requires someone who is comfortable working independently and collaborating with colleagues across the country. While prior consulting or business development experience is not required, the ideal candidate will be enthusiastic about building relationships with clients, identifying opportunities, and growing professional networks. Curiosity, initiative, and a passion for helping organizations connect with their history are essential for success in this role.

Key Responsibilities

• Provide full-spectrum archival support for existing clients, including collection appraisal and acquisition, processing, digitization management, reference services, outreach, policy creation, and digital asset management
• Serve as the primary onsite liaison for selected projects and ensure client satisfaction
• Collaborate with Winthrop colleagues to meet with prospects and participate in proposal development
• Conduct collection surveys and evaluations, interview stakeholders, and produce detailed reports with actionable recommendations
• Supervise other Winthrop archivists on projects in the Pacific Northwest and California
• Act as a Winthrop ambassador in all work, enhancing the firm’s reputation, expanding professional networks, and promoting archival best practices

Required Qualifications

• MLS/MLIS with a concentration in archives or other graduate degree with certificate in archival studies or ACA certification
• Minimum of 5 years of professional experience in archives
• Demonstrated expertise in arranging and describing archival materials
• Excellent written and oral communications skills
• Proactive problem solver who anticipates needs and proposes solutions
• Able to balance multiple priorities and manage time effectively
• Manages complex projects from start to finish, taking responsibility for outcomes
• Strong attention to detail and attentive listener
• High degree of professionalism
• Collaborative and collegial
• Upholds professional archival standards, including the SAA Code of Ethics, and safeguards confidentiality
• Strong advocate for archives and able to communicate about archives to non-archivists
• Comfortable interacting with employees at all levels of different organizations
• Occasional travel in Pacific Northwest and California
• Able to lift and move 40-pound boxes

Preferred Skills

• Supervisory or administrative experience
• Experience or interest in archival consulting
• Experience with a variety of collection management systems (CMS) and digital asset management systems (DAMS)
• Digital Archives Specialist (DAS) certification
• Experience with large-scale processing project, digitization initiative, or archives move
• Prior work in corporate archives or with business records
• Familiarity with budgeting and financial oversight for archival projects
• Oral history experience

Compensation & Benefits

$72,000 – $90,000, commensurate with experience, with potential for performance-based incentives tied to business development.

Application Instructions

To apply, please send a cover letter, resume, writing sample, and contact information for three references to careers@winthropgroup.com with the subject line “Lead Archivist – Seattle, WA.”

Internship Opportunity

Summer 2026

Museum of the Yellowstone

West Yellowstone, Montana

The Museum of the Yellowstone is seeking a summer intern to assist us with archival organizational work.

Internship duties:

• ·        Organizing materials in the archives’ new location.
• ·        Updating inventory of current collection and archives.
• ·        Updating locations and records in the collections database.
• ·        Photographing items and uploading photos to database.
• ·        Assisting with object handling, packing, and condition reporting.
• ·        Assisting with the development of best practices for acquisitions, donor paperwork, and researcher access.

Competencies, skills, abilities

• ·        Knowledge of museum collections and collections best practices.
• ·        Experience handling museum objects, collections, and archives.
• ·        Experience with or willingness to learn to use museum collections database, including Past Perfect.
• ·        Proficiency with Microsoft Office Suite.
• ·        Ability to communicate clearly orally and in writing.
• ·        Experience with tasks requiring close attention to detail.
• ·        Ability to move boxes from shelving to work areas.

Preferred education: Graduate or advanced undergraduate student seeking a degree in Archival Studies, Museum Studies, Library Studies or History.

Work schedule: Twenty-four to thirty hours a week during the time that the office is open: 9 a.m. to 5 p.m. Monday through Friday.  A schedule can be arranged for three, four, or five days.

Work dates: Ideally, we would like help from May 26, 2026, through September 26, 2026.  However, we understand that these dates might not fit with an academic calendar and are willing to work with scheduling.

Compensation:

• ·        Housing provided: Fully furnished and equipped trailer with kitchen, bedroom, and living area. 
• ·        Hourly rate of $15.00

Applications due by April 9, 2026. 

Send materials to Trent Redfield

tredfield@museumoftheyellowstone.org

• ·        Resume or CV
• ·        Letter addressing interest in and qualifications for the position.
• ·        Names and contact information [email and phone/text] of three references.

EEO statement

The Yellowstone Historic Center is an equal opportunity employer and is committed to fostering a diverse, inclusive, and welcoming environment for all staff, volunteers, and partners. We do not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status in any of our activities or operations. We celebrate different perspectives and are committed to building a team that represents a variety of backgrounds, perspectives, and skills, which is essential for preserving and sharing history

The Yellowstone Historic Center Mission Statement

The Yellowstone Historic Center discovers, preserves, and presents the history of Yellowstone National Park, West Yellowstone, and the surrounding area for the education of visitors and residents.

Yellowstone Historic Center website:

https://museumoftheyellowstone.org/

Visit the Job Post for more information or to apply

Salary: Salary range is $83k to $165k, with a midpoint of $124k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

General Description: Under general direction, plans and manages the Agency’s records management function to ensure compliance with the statute of Preservation and Destruction of Public Records (Chapter 40.14 RCW) and applicable federal regulations. Develops and implements the records management program in collaboration with sponsors and key stakeholders. Administers records management systems, tools, and processes. Manages the delivery of records management services, training, and advice to Agency staff supporting their duty to comply with relevant records retention laws, regulations, and internal procedures as well contribute to effective collaboration, knowledge sharing, and business efficiency.

Minimum Qualifications: 

Education and Experience: Bachelor’s degree in Business Administration, Information Technology, Archives, Libraries or closely related field. Five years of experience in archival or records management in a large organization; OR an equivalent combination of education and experience. Three years of leadership, budgetary, planning and workforce management experience; preferably for a large public agency.

Preferred Licenses or Certifications: Certified Records Manager (CRM).

Visit the Job Post for more information

• TITLE: COLLECTIONS ASSISTANT (2 POSITIONS)
• DEPARTMENT: DNR - PRESERVATION
• SUPERVISOR: COLLECTIONS MANAGER
• LOCATION: WELLPINIT, WA
• STATUS: REGULAR FULL-TIME
• RATE OF PAY: $21.22 - $29.00 PER HOUR
• OPENING DATE: FEBRUARY 2, 2026
• CLOSING DATE: FEBRUARY 16, 2026

University Archives and Special Collections (UASC) at Gonzaga University in Spokane, WA has a 6-8 week summer fellowship to finish processing and promoting the Kootenai County Task Force on Human Relations (KCTHR) Collection. This is the 2^nd year of the fellowships. Free on campus housing is available for 6 weeks. The Fellow can work up to 8 weeks if campus housing is not needed. 

Please see the fellowship posting for more information about the position and share with those who might be interested. The search committee plans to pick the final candidate in the next month. The listing closes on February 8th. 

Pay Range:

• Minimum Salary (Non-Exempt): 21.78
• Midpoint Salary (Non-Exempt): 27.23
• Maximum Salary (Non-Exempt): 32.67

Full internship listing and application information: https://anchoragemuseum.applicantpool.com/jobs/1275910

Title: Cook Inlet Historical Society Internship

Organization name: Anchorage Museum

Location: Anchorage, Alaska

Stipend: $4,000

Application closing: March 1, 2026

Full position listing and application information: https://recruiting.paylocity.com/Recruiting/Jobs/Details/3736192

Job Title: Photograph Collections Assistant

Organization Name: Oregon Historical Society

Location: Portland and Gresham, Oregon 

Level of FTE: 30 hours per week 

Position Type: Temporary, approximately 10 months

Compensation and Benefits: $21.19 - $23.78, benefit eligible

We offer a comprehensive benefits package that includes:

·         Health insurance (medical, vision, alternative care, prescription)

·         Dental insurance

·         Generous paid time off

·         4% matching 401(k) retirement plan

·         Flexible spending accounts

·         Long-term disability insurance

·         Life insurance

·         Employee assistance program

·         Museum admission and lectures, programs and gift shop discounts

Job Description: 

The Photograph Collections Assistant works closely with the Photographs Librarian to assist with processing, cataloging, surveying, and maintenance of the Oregon Historical Society (OHS) research library’s photographic collections. 

This temporary (estimated 10-month-long), part-time (30 hours/week) position is a part of the OHS collective bargaining unit, ILWU Local 5.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. Arranges, describes, catalogs, and preserves the Research Library's photograph collections in all formats in accordance with established archival and library procedures and best practices. 

2. Assists with physical shifting and space management of the photograph collections and relevant storage areas.

3. Assists with ongoing surveying of the Research Library’s photograph collections.

Job Requirements: 

Required Skills:

·         Knowledge of archival description and metadata standards.

·         Proficiency with managing data in spreadsheets.

·         Experience with data entry.

·         Tolerance for repetitive tasks.

Preferred Skills:

·         Experience with processing, describing, digitizing, and preserving photographs in archival collections.

·         Familiarity with professional archival and special collections library procedures, including collections handling, preservation, and security.

·         Familiarity with using ArchivesSpace for archival collection management.

·         Knowledge of archival standards and systems including DACS, RDA and Dublin Core.

·         Knowledge of historical research methods, especially the use of archives.

·         Knowledge of photographic format types.

·         Knowledge of Oregon, Pacific Northwest or U.S. history.

Level of Education: Bachelor’s degree (B.A. or B.S.) or equivalent in history or related subject from a four-year college or university; or equivalent combination of education and experience. Progress toward a master’s degree in Library and Information Science (MLIS) or related field strongly preferred. 

Level of Experience: At least 1 year of experience working in a research library or archival setting.

 

 

For full post and to apply click HERE

Employer: State of Washington

Salary: $51,840.00 - $69,744.00 Annually

Location: King County – Bellevue, WA

Job Type: Full Time - Permanent

Job Number: 25 AR LAP2 2016

Department: Office of the Secretary of State

Division: Archives

Opening Date: 10/23/2025

Closing Date: Continuous

The Washington State Archives preserves and provides access to millions of legal and historical records of our state and local governments. To support government agencies with organizing and transferring both paper and the increasing number of born-digital records, the Washington State Archives is hiring an Acquisitions Archivist for its Puget Sound branch located on the campus of Bellevue College.

The Acquisition Archivist position plays a critical role in appraising, accessioning, arranging and describing archival government records to facilitate public access. This position also supports research services, assists with outreach and serves on Archives teams. We welcome applications from qualified candidates who are excited to join us in ensuring the preservation, and improving the discoverability, of archival records for present and future research. 

 The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; registering corporations and charities; connecting Washingtonians through the power of libraries; and protecting our important government records. Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities statewide.

 
The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

Acquisitions Archivist - Library and Archival Professional 2
Full time, Permanent

This position independently performs professional archives and collections management duties at a branch of the Washington State Archives in support of the Archives’ mission to make the state’s archival records available for reference and scholarship and ensure their proper preservation. Day-to-day duties include assisting and determining the disposition of archival records, records processing and preservation, facilitating access to archival materials, and occasional outreach opportunities.

Please note: Interviews for this position will be conducted on an ongoing basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.

Special Notes: This position receives an additional 5% geographic assignment pay for being located within King County.

Duties

Acquisition Activities and Collections Management
Tasks include: 

• Independently determines the disposition of archival records through the use of records retention schedules and archival appraisal practices to decide whether records should be accessioned into the collections of the Archives or destroyed. 
• Performs independently the arrangement, description, and weeding projects on archival records.
• Attains or creates proper descriptive information for archival records to ensure intellectual control of the collections and the availability of records.
• Applies professional preservation tools to ensure the long-term lifespan of archival records.
• Coordinates with government agencies to pick up incoming records and ensure the smooth transfer of records to archival storage.
• Utilizes state vehicles, including a van, to pick up records.
• Creates original, and/or updates catalog entries in the Archives collection management software.
• Monitors the physical environment of the Archives to ensure the proper environment for the long-term storage of archival records.  
• Performs projects to ensure records match descriptive information. 
• Using a variety of sources; searches the Archives for any records that are temporarily unlocatable. 
• Follows arrangement and description guidelines and manuals to process archival records.

Archival Research
Tasks include: 

• Provides research services to the public as well as government agencies, consulting manual and electronic collection catalogues to locate archival records.
• Provides copies of archival documents to researchers.
• Monitors the reference room for the security of archival records, publications, and Archives’ equipment. 
• Monitors research use to assure adherence to collections use policies and procedures.

Administrative Activities and Outreach
Tasks include: 

• Compiles statistics and reports on acquisitions, reference services and special projects
• Assists with the workflow and assignments for students, interns and/or volunteers
• Conducts tours of the facility
• Creates and coordinates special projects, initiatives, workshops, presentations, and displays which publicize the role and holdings of the Archives
• Seeks out and speaks at allied professional and target audience functions.

Miscellaneous
Tasks include:

• Stays up-to-date with current trends in the archives and records management profession.

• Other duties as assigned.

Qualifications

Required Qualifications: 

• Master’s degree involving archives and records management, history or related field.
• One year of experience as a professional archivist including duties such as arranging and describing records, making records accessible, digitizing, managing digital records, or records management activities such as interpreting retention schedules, organizing and classifying records and ensuring accessibility and retrieval. 
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position.

Preferred/Desired Qualifications:

• Collection management experience, including selection, weeding, and record maintenance
• Experience using cataloging, archives, or records management software
• Experience with electronic records 
• Experience providing reference services
• Experience working independently, establishing work priorities and adapting to changing business needs, conditions and work responsibilities
• Familiarity with digital imaging software and tools
• Experience using standard office software applications such as Microsoft Office Suite
• Certification by the Academy of Certified Archivists and/or completion of the Society of American Archivists Digital Archivist Specialist (DAS) or Arrangement & Description (A&D) Certificate Program.

PLEASE READ: If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that members of historically marginalized and underrepresented communities, specifically women and people of color, are less likely to apply to jobs unless they clearly meet every single qualification. 
                
At the Office of the Secretary of State, we are dedicated to building a diverse and authentic work force with a foundation of belonging. If you are excited about this role and have relevant experience and skills, but question whether your experience aligns perfectly with every qualification in the job description, we encourage you to apply regardless. You may just be the ideal candidate this office needs.