jobs in the northwest

• Associate Archivist for Private Family Archives

  Summary

  A private family archives that holds a wide variety of family archival and historical materials spanning several centuries is seeking a new member of the team! This is a rare opportunity to further the mission of the archives, improve current practices in alignment with the archives strategic plan, and enhance the user experience.

  The Associate Archivist works closely with the Senior Archives Manager serving the collection principal and supporting the organizational enterprise, along with contributing to and fulfilling the Archives strategic plan.

  This part-time position has a schedule of 20 hours per week, with the possibility to extend to a full-time position. The hybrid work environment is both on-site and remote and can offer scheduling flexibility for work life balance.

  Responsibilities

  The Associate Archivist works with and enhances the archives and information systems following the enterprise’s policies and procedures. This role’s activities include, but are not limited to:

  ● Provides support for research requests from the collection principal and assignees.

  ● Assists with preliminary accessioning and processing of materials, including appraisal, re-housing, and cataloging.

  ● Completes critical and important aspects of the digital reformatting and digitization workflow, including preparation of assets, digital and audio-visual conversion and reformatting, and quality control.

  ● Compiles usage and reference statistics to document resource allocation, trends, and anticipate future needs.

  ● Updates and enhances the existing records in the digital asset management system.

  ● Participates in user experience testing to improve digital asset management system, platform upgrades, and onboard new collections management system.

  ● Provides feedback to refine policies and procedures, as necessary.

  ● Other duties as assigned.

  Qualifications and Required Skills

  ● Graduate student or advanced degree in History, Library and Information Science, Museum Studies, or other equivalent education

  ● Excellent written, oral, and visual communication proficiencies

  ● Customer service perspective and mindset

  ● Ability to work effectively under pressure, with challenging and often simultaneous deadlines

  ● Experience with relational databases, Adobe, word processing, publishing, digital asset, and content management systems

  ● Excellent library and internet search skills

  ● Knowledge of archival standards and processing best practices

  ● Ability to operate digitization equipment and software

  Pay Range - $30-$35/per hour DOE

  Deadline for applications

  The position is open until filled.

  To apply, please submit a resume and cover letter to jobs@pistolcreek.com.

  
  

• Archives Coordinator - Moscow, ID ~ The University of Idaho Library Special Collections and Archives (Moscow) is currently accepting applications for an Archives Coordinator. Archives Coordinators assist with processing university and manuscript collections, including accessioning, arrangement and description, and preservation of materials in all formats. They expand access to archival collections by encoding finding aids using Encoded Archival Description (EAD) for contribution to the Archives West consortium and by contributing to and helping to maintain the departmental website. They provide outreach and exhibits support by creating online exhibits and digital collections and serving as technical lead for the departmental blog. They assist in patron reference service, including assisting with orders and inquiries. They may also train and supervise student processing assistants, and perform other related duties as assigned. Pay: $16.00 per hour or higher depending on experience. Find a full description of position responsibilities and qualifications on the University of Idaho website. First consideration will be given to applications received by September 20, 2022, but the position will remain open until filled. Questions may be directed to the department Head, Dulce Kersting-Lark, at dulce@uidaho.edu.

• Archives & Special Collections Technician - Central Washington University in Ellensburg, WA ~ In collaboration with the University Archivist and Archives & Special Collections Senior Lecturer, the Archives & Special Collections Technician arranges, describes, and preserves archival materials; digitizes collections, including scanning and metadata collection; and participates in donor relations, including picking up collections in the region. This position manages the CWU Archives & Special Collections social media program; produces exhibits and displays in the library and other campus venues; and assists with programming, including events, training, and orientations. The incumbent provides excellent customer and research services; provides excellent customer and research services to users of the CWU Archives & Special Collections; demonstrates sound judgement to ensure a safe and welcoming learning environment; leads student employees; and provides access to our collections using online library tools and ensuring collection maintenance. All employees are expected to support CWU’s commitment to diversity and to bring and support inclusion into the university environment. Salary: Depending on experience, from $38,004 - $49,404 plus CWU benefits. Screening begins September 20, 2022, and position is open until filled. For the full job description and application information, please visit https://careers.cwu.edu and search for Job ID 5158.

• Compliance Analyst - Seattle, WA ~ The University of Washington is seeking a Compliance Analyst who will support the mission of the University Records Officer by working with University departments to perform a variety of complex professional level compliance analyses of their information and data. Based on this analysis, the Compliance Analyst develops legally defensible preservation and destruction schedules for all categories of University data and information. The position will lead on working with enterprise level systems and data and work closely with our IT Document Management team as well as the IT Finance Transformation teams. This is a permanent full time position with a starting salary of $70,000 a year. At this point employees can work remotely 3 days a week, although that may change in the future. For the full description and to apply please visit the UW Hires website. The application closes on 10/06/2022.

• Archives and Records Management Coordinator III - The City of Portland Office of the Auditor, Portland, WA ~ The City Auditor’s Office is seeking a collaborative, organized public servant with specialized public records experience to join Archives and Records Management in a leadership position as a Coordinator III. The division operates the City of Portland’s Archives and Records Center, making records accessible to the public and City employees for research and inspection. The division sets record retention and preservation policies and guidelines, administers the City’s electronic records management system, serves as the City’s expert on records issues, and provides services to help City employees manage their electronic and physical records. The historical records collection is extensive and contains a variety of formats dating back to 1851. The Archives partners with community groups, heritage organizations, and individuals working on initiatives that connect local history with the community. Salary Range: $70,220.80 - $116,792.00. Application Closing Date: September 25, 2022. Please visit Government Jobs for the full job announcement and to apply: https://www.governmentjobs.com/.../auditor-archives...

• Archive Librarian I - Yakima, WA ~ Yakima Central Library is hiring for the Archive Librarian I position. The Archive Librarian I assists the Archive Librarian II with archival tasks throughout Yakima Valley Libraries, participates in maintaining assigned collection materials, and performs other specialized duties relative to area of assignment. Will uphold the concept of Intellectual Freedom, based on the First and Fourth amendments to the US Constitution, which affords all library users the right to seek and receive information on the subject of one’s interest without examination or scrutiny by others. This is a full-time position with a wage of $20.86/hour. Electronic applications are available online at www.yvl.org or may be obtained at any YVL location and submitted to any Yakima Valley Library, fax to HR at 509-575-3403 or mail to: Human Resources, Yakima Valley Libraries, 102 N. Third Street, Yakima WA 98901. The full job description can be accessed via the Yakima Valley Libraries website or the job description PDF file.

• Archives and Special Collections Curator - Missoula, MT ~ The Mansfield Library invites applications for an Archives and Special Collections Curator to join their team. Under the general supervision of the Head of Archives and Special Collections this position assists with the management of, and provision of access to, the department’s physical and electronic university records and manuscript collections in accordance with professional guidelines and best practices. Activities in this area include serving as the department lead for accessioning and inventorying newly acquired archival material, and managing the majority of the arrangement and description of university records and manuscript collections, and serving as the lead for reference and research services for the department’s university records and manuscript collections. This position also serves as the general supervisor of Archives and Special Collections student employees. This is a full-time position with compensation listed at $20.27/hour. For the full job description and information on how to apply, please visit the University of Montana website. The deadline to apply for this position is Monday, September 26 at 11:59 p.m. MT. 

• Manager for Records and Content Management – Seattle, WA ~ Sound Transit is seeking a Manager for Records & Content Management, who, under general direction, plans and manages the Agency’s records management function to ensure compliance with the statute of Preservation and Destruction of Public Records (Chapter 40.14 RCW) and applicable federal regulations. The manager develops and implements the records management program in collaboration with sponsors and key stakeholders; administers records and content management systems, tools, and processes; manages the delivery of records and content management services, training, and advice to Agency staff supporting their duty to comply with relevant records retention laws, regulations, and internal procedures as well contribute to effective collaboration, knowledge sharing, and business efficiency. The salary range is $85k to $155k, with a midpoint of $120k. For the full job description, please click here.

• Special Collections Cataloger – Fairbanks, AK ~ The University of Alaska Fairbanks Elmer E. Rasmuson Library seeks a detail-oriented Special Collections Cataloger to catalog some of our most extraordinary, rare and one-of-a-kind items according to local and national cataloging standards. This position serves the Alaska and Polar Regions Collections and Archives by providing original cataloging for film, oral history recordings and archives materials, and contributes to digital access of collections. You’ll work with curators and colleagues to share our amazing collections with the world. Minimum requirements are a bachelor's degree or 2-years’ experience working in a library, and training in cataloging. This is an onsite, full-time, 12-month staff position starting at a minimum of $23.84 ($49,587 annually). The University of Alaska provides a generous compensation package with excellent benefits including retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental, and vision care coverage. To view the full job description and to submit your application materials, click here. Application review will begin August 8, 2022.

• Project Archivist (RFQQ) - Tacoma, WA ~ The Washington State Historical Society (WSHS) seeks to contract with an individual Project Archivist to complete on-site archival projects at the Washington State Research Center, located in Tacoma, WA. Work will be done on-site. The current funding of $25,000 allows for a part-time archivist to perform these projects. The Project Archivist will digitize, process, research, catalog, and make publicly available through the WSHS website the Asahel Curtis Collection of photography. The Consultant must be licensed to do business in the state of Washington and have at least two (2) years of experience as a professional Archivist and a MLS degree. To learn more and apply by July 20, 2022, please download and read the PDF listed under RFQQ on this page: https://www.washingtonhistory.org/about/career-opportunities/contracts/. Thank you for your interest!

• Archivist - Anchorage, AK ~ Working in collaboration with the Alaska Regional Curatorial Center at the National Park Service’s Alaska Regional Office, Great Basin Institute (BGI) seeks to hire an Archivist to join its Research Associate (RA) Program and provide archival resource support in Anchorage, Alaska. The Archivist will work with park record collections related to resource management. Archivist activities will include arrangement, physical processing, rehousing, creation of finding aids, and cataloging of, minimally, 200 linear feet of archival material. Wage: $28.35 hourly, with benefits. Contract timeline: Annual (52-week) appointment beginning in June/July 2022, or upon availability and successful completion of a Department of Interior (DOI) Background Investigation (BI); Full-time (40 hours per week). Applications are accepted through GBI’s website. Additional information about the position is available through the following URL: https://www.vscyberhosting.com/greatbasin/Careers.aspx....

• Assistant Archivist - Tacoma, WA ~ The Collins Memorial Library, University of Puget Sound, is accepting applications for the position of Assistant Archivist (0.625 FTE). This is a great opportunity to join a vibrant and engaged Archives & Special Collections department that works closely with librarians, staff, and faculty to promote and provide access to our unique collections. The Assistant Archivist is primarily responsible for processing archival collections, providing reference services, assisting with instruction and outreach efforts, and serving as our principal contact for the Abby Williams Hill papers. Review of applications will commence in late June with interviews scheduled for the first weeks in July, with a desired start date in early August. This position is benefited, and the hourly wage range is $20.98 to $26.55 per hour DOE. For a full job description, including salary range and application details, please click on the link below or visit the Human Resources Page, University of Puget Sound, click on Employment, then Staff Positions: click here.

• Cook Inlet Historical Society Internship - Anchorage, AK ~ The Atwood Resource Center is seeking enthusiastic applicants for this year's Cook Inlet Historical Society Internship. This position is funded by the Cook Inlet Historical Society and the Anchorage Museum. Opportunities and training may include assisting with library and archival processing, researching and reference, developing a resource guide, and processing and describing photograph and archival collections. The incumbent will receive a stipend of $3,000 for the term of the internship. Housing, benefits and transportation are not provided. The term is approximately 10 weeks, start and end dates are flexible. The work schedule will be approximately 25 hours per week, Monday - Friday, during regular business hours. This is a hands-on internship working within the Resource Center. The successful applicant will be enrolled in or a recent graduate of a Master's of Library and Information Science, Museum Studies, History, or an allied field. Previous experience with archival collections, historical photographs, Alaskan history and/or special collections research preferred, but not required. To apply, go online to https://anchoragemuseum.applicantpool.com/jobs/. Please include resume' and a cover letter describing your background and interest in the position. For more information contact Human Resources at employment@anchoragemuseum.org. 

• Assistant Professor/Archivist and Special Collections Librarian - Pacific Lutheran University (PLU) seeks a tenure-track Archivist and Special Collections Librarian. We seek candidates who can lead efforts to engage with students, faculty, and researchers on projects and programs related to the history of PLU and can participate in our library instruction program. The annual salary for this position is $64,000 per year. For the full description and to apply, please visit: https://employment.plu.edu/postings/6937.

• Asset Management System Specialist - Seattle, WA ~ Gates Archive is seeking an Asset Management System Specialist (contract) to focus on ensuring our digital asset management system and related discovery software meets user needs. This role will be an expert in our digital asset management system (DAMS) and will work with partner organizations, our DAMS vendor, and Archive staff to ensure the system is configured to meet needs for asset ingest, description, permissioning, sharing, and other use cases.  This is a contract position scheduled to begin in May/June 2022 through December 2022.  Annual salary: starting at approximately $90,000. This is contract position through a staffing agency. To apply, submit a resume and cover letter to procurement@gatesarchive.com and the application will be routed to our recruiting partner agencies. For the full description, click here.

• Yasui Records Project Archivist - Oregon Historical Society, Portland, OR ~ The Yasui Records Project Archivist is responsible for arranging, describing, preserving, selecting items for digitization, and creating metadata for the Yasui Brothers Company records collection, following established professional standards and OHS library procedures. This position is grant funded for one year through IMLS grant funding. As the collection is large and contains significant foreign language material, it will be processed using an extensible or tiered processing approach, making successful prioritization of materials and outstanding planning and time management skills key to success. The Project Archivist will work in collaboration with the supervisor, other technical services staff, and project translation consultants to assist with identifying materials as needed to process this collection. (Proficiency in Japanese is desired but not required.) A brief public presentation describing the collection and project is expected to take place in Spring 2023 as part of the grant, as well as one to two minor outward communications to OHS members and the community via e-newsletter or blog. The bulk of the work will take place in person, at OHS's offsite storage facility. This position is eligible for participation in the collective bargaining unit, ILWU Local 5. Pay: $24/hr. Resume review will begin May 3, 2022.

• Assistant Archivist - Gates Archive, WA ~ Gates Archive is seeking an Assistant Archivist to execute and contribute to the development and refinement of end-to-end processing workflows to arrange and describe archival materials in all formats. This position will work under the direction of Collection Development & Description Archivists and/or Manager as well as collaboratively across the organization to support ongoing management and controlled access for archival collections. This is a full-time contract position scheduled to begin in Spring 2022. Pay rate: Starting at $38/hour (approximately $80,000 annually). Review of applications will begin on May 16, 2022. Applications will be accepted until the position is filled, but preference will be given to applications received by the date the review begins. This is contract position through a staffing agency. To apply, submit a resume and cover letter to procurement@gatesarchive.com and the application will be routed to our recruiting partner agencies. For the full job description, click here.

• Records Manager – Juneau, Alaska ~ Sealaska Heritage Institute is an Alaska Native nonprofit founded in 1980 to perpetuate and enhance Tlingit, Haida and Tsimshian cultures of Southeast Alaska. Its goals are to promote cultural diversity and cross-cultural understanding through public services and events. Sealaska Heritage also conducts scientific and public policy research that promotes Alaska Native arts, cultures, history and education statewide. The institute is governed by a Board of Trustees and guided by a Council of Traditional Scholars, a Native Artist Committee and a Southeast Regional Language Committee. Our Records Manager position is a full-time position, paying ~$55,000 per year. We do require a background and reference checks as well as adherence to our Covid vaccine policy. The Records Manager is responsible for maintaining the records of Sealaska Heritage Institute. To apply, please visit our website’s careers page at https://www.sealaskaheritage.org/about/careers. View the full job description here.

If the job post is found to be in violation of the US Labor laws, or is otherwise in violation of professional best practices, the organization will be notified and the job post will be rejected. 

Guidelines and resources to help craft a successful job post: 

To learn more about what elements to include for a successful job announcement, please read NWA's Guidelines to Help Craft a Successful Job Post. If the job announcement is missing one or more elements, the organization will be notified and publishing of the job announcement on NWA's website will be delayed until a corrected version is received.

Best Practices for Archival Term Positions: written by the Term Labor Best Practices Working Group, this document presents best practices for administrators, hiring managers, and supervisors to put into action when planning for and employing archival term positions. At the foundation of this document is the recognition that temporary labor is detrimental to employees, as well as to sustainable and holistic collection stewardship. 

Please send official link to the job announcement to Isabelle Schlegel.